1. Disaster Assistance Made Easy
Individual Assistance
Hazard Mitigation
Fire Management Assistance Grant Program (FMAGP)
Public Assistance

2. Individual Assistance (IA)

3. Individual Assistance Sequence of Delivery
Voluntary Agencies
Emergency Food, Shelter, Clothing, Medical Needs
Insurance
(Homeowner, National Flood Insurance Program)
Applicants May Be Referred to any or all of the below
FEMA Housing Assistance
Personal Property
FEMA/State Other Needs Assistance (ONA)

4. FEMA Housing Assistance
Not Income Dependent
Can Receive Award in More than One Category
Temporary Housing (Lodging Expenses, Rental Assistance; Direct: Mobile Homes / Trailers)
Repairs (Up To $5,400)
Replacement (Up to $10,900 towards a new home)
Permanent Housing Construction

5. Not Eligible for SBA Loan FEMA/State Other Needs Assistance (ONA)
Personal Property Income Dependent
FEMA Screens Applicant’s Income
Eligible for SBA Loan
Loan for Personal SBA Property
Low interest loans for owners or renters for up to $40,000
Not Eligible for SBA Loan
FEMA/State Other Needs Assistance (ONA)
Personal Property
Transportation
Moving & Storage
Group Flood Insurance

6. FEMA/State Other Needs Assistance (ONA)
Not Income Dependent
Medical Expenses
Dental Expenses
Funeral Expenses
Other Disaster Created Needs

7. Individual Assistance Sequence of Delivery
Voluntary Agencies
Emergency Food, Shelter, Clothing, Medical Needs
Insurance
(Homeowner, National Flood Insurance Program)
Applicants May Be Referred to any or all of the below
FEMA Housing Assistance
Personal Property
FEMA/State Other Needs Assistance (ONA)
Not Income Dependent
Income Dependent
Can Receive Award in More than One Category
Not Income Dependent
1. Temporary Housing (Lodging Expenses, Rental Assistance; Direct: Mobile Homes / Trailers)
2. Repairs (Up To $5,400)
3. Replacement (Up to $10,900 towards a new home)
4. Permanent Housing Construction
FEMA Screens Applicant’s Income
Medical Expenses
Dental Expenses
Funeral Expenses
Other Disaster Created Needs
Eligible for SBA Loan
Not Eligible for SBA Loan
If applicant has received the maximum amount* or the need is not covered under ONA, FEMA refers the applicant to Voluntary Agency Liaison
SBA Loan for Personal Property
FEMA/State Other Needs Assistance (ONA)
Low interest loans for owners or renters for up to $40,000
Personal Property
Transportation
Moving & Storage
Group Flood Insurance
Further housing assistance beyond the scope of FEMA’s programs will be provided based on income
Unmet Needs
Voluntary Agencies to assist other needs
SBA Loan for Real Property
Homeowner loans up to $200,000
Unmet Needs
Voluntary Agencies to assist with further Real Property needs if applicant is not eligible for a loan
If applicant has received the maximum amount* or the need is not covered under ONA, FEMA refers the applicant to Voluntary Agency Liaison
Unmet Needs
Voluntary Agencies to assist other needs
* Maximum Individual and Household (IHP) Amount is $28,200

8. Hazard Mitigation

9. Hazard Mitigation Grant Program (HMGP)
Purpose: Natural Hazard Mitigation Projects
44CFR Section
Funding =15% of eligible Public Assistance (PA) amount under Presidential Disaster Proclamation (previously 7.5%)
Competitive (within the state of Idaho)
Idaho usually requests program on statewide basis.
Contact State Hazard Mitigation Officer for additional information (Dave Jackson)

10. Hazard Mitigation Grant Program (HMGP)
Purpose: Natural Hazard Mitigation Projects
44CFR Section
Funding =15% of eligible Public Assistance (PA) amount under Presidential Disaster Proclamation (previously 7.5%)
Competitive (within the state of Idaho)
Idaho usually requests program on statewide basis.
Contact State Hazard Mitigation Officer for additional information (Dave Jackson)

11. Hazard Mitigation Grant Program (HMGP) Eligibility
State and Local Governments.
Private Non-profit organizations or organizations that own or operate a non-profit facility as defined in section e.
Tribal Governments
State can limit eligibility to impacted area
Applicants must be covered by FEMA approved all-hazard mitigation plan as indicated in 44CFR section 201.6

12. Fire Management Assistance Grant Program (FMAGP)

13. Used for the mitigation, management, and control of fires on publicly or privately owned forests or grasslands, which threaten such destruction as would constitute a major disaster
75/25 cost share between Federal and State
Implemented on an expedited basis
State must demonstrate total eligible costs for a declared fire ($100k per fire) meet or exceed individual or cumulative fire cost threshold ($500k state threshold)

14. FMAGP Eligible Costs Field Camps Equipment use Repair and Replacement
Tools
Materials and Supplies
Mobilization and Demobilization activities

15. Public Assistance (PA)

16. Public Assistance
The Public Assistance Program provides Federal and State reimbursement assistance for the repair, replacement, or restoration of disaster damaged publicly owned and certain private non-profit facilities
FEMA has implemented changes to the Program which involve streamlining the inspection/review process and providing a focus on customer service

17. The Public Assistance Process
Disaster
Event
State
Funding
Declaration
Applicant
PDA
Applicant's
Briefing
This slide outlines the multi-step funding process under the Public Assistance Program. The disaster event triggers the declaration process which for some applicants may or may not include a Preliminary Damage Assessment (PDA). All potential applicants will attend an Applicant’s Briefing. Applicants will submit the Request for Public Assistance which is available at the applicant’s briefing and through electronic means such as the Internet, to officially apply for funding. Each Applicant will be assigned to a Public Assistance Coordinator (PAC) and the PAC will hold a Kickoff Meeting with the applicant to begin the process of documenting disaster recovery projects. The PAC will assist the applicant in completing Project Worksheets for all projects. Project Worksheets will be approved after validation. The funding will be made available to the State. The State then disburses the funding to the applicant according to State regulations.
FEMA’s goal is to provide the funding as efficiently and expeditiously as possible to allow a quick recovery of communities affected by disaster or emergency events.
Complete
Project
Worksheets
Submission of
Kickoff
Request
Meeting

18. Facility Work Cost Applicant ELIGIBILITY
The Public Assistance Program provides assistance for eligible projects.
Four factors are considered to determine eligibility of a project.
1. Eligible applicants include State and local governments, Native American Tribes and tribal organizations, certain private non-profit organizations.
2. To be eligible a facility must:
Be damaged as a result of the disaster event.
Be located within a designated disaster area.
Be the legal responsibility of an eligible applicant.
Be in active use at the time of the disaster event.
Not be under the authority of any other Federal agency to fund.
3. To be eligible the work must be authorized in the Stafford Act.
4. To be eligible a cost must:
Be reasonable and necessary to accomplish eligible work.
Be in compliance with Federal, State, and local laws and regulations.
Cost

19. Reference page 37 Public Assistance Policy Digest
Eligibility
Eligible APPLICANTS include:
State government agencies
Local governments
Indian Tribal governments
Certain Private Nonprofit organizations
Reference page 37 Public Assistance Policy Digest
These are my notes for this screen

20. Reference page 39 Public Assistance Policy Digest
Eligibility
Eligible FACILITY criteria:
be responsibility of eligible applicant
be located in designated disaster area
not under specific authority of another Federal agency
be in active use at the time of the disaster
Reference page 39 Public Assistance Policy Digest
Facility designed as: building, works, system or equipment built or manufactured or an improved or maintained natural feature that is owned by an applicant.

21. Eligibility Eligible COST criteria:
reasonable and necessary to accomplish work
comply with Federal, State, & local requirements for procurement
reduced by all applicable credits (i.e. insurance, salvage)
These are my notes for this screen

22. Types of Eligible Work Emergency Work Permanent Work
All projects fall into one of two types of work:
Emergency work, includes debris removal and emergency protective measures. Eligible emergency work must eliminate or reduce immediate threats to life, health, safety or improved property.
Permanent work, includes permanent repair or restoration of eligible facilities. Examples of permanent work include roads, bridges, water control facilities, buildings, utility systems, and parks.
Again work must be required as a result of the declared disaster event and be located within an area designated by the President.

23. Emergency Work Debris Removal Emergency Protective Measures
Emergency work consists of debris removal and/or emergency protective measures.
Debris Removal
Emergency Protective Measures

24. Permanent Work Road and Bridge Systems Water Control Facilities
Public Buildings/Equipment
Public Utilities
Other (Parks, Recreation)
Permanent work may involve repair, restoration and replacement of roads, bridges, water control facilities, buildings, vehicles, equipment, public utilities, and other facilities.
Permanent work must be required as a result of the disaster event.

25. Special Considerations
Are issues that must be reviewed before federal grant money can be obligated to repair or restore damaged facilities.
These considerations include, but are not limited to, insurance, hazard mitigation, historic issues and environmental issues.

26. Hazard Mitigation Section Section 404 406 for eligible Public
Assistance Program
damages
404
Section
406
Section
for
damages within the
community in general
There are distinct differences in hazard mitigation available under the Public Assistance Program and under the Hazard Mitigation Grant Program.
The Public Assistance Program is established by Section 406 of the Stafford Act (P.L , as amended). Section 406 allows funding for cost effective mitigation measures for eligible projects that were damaged by a declared disaster. Public Assistance Program hazard mitigation is often called 406 mitigation mitigation must be incorporated in projects that are eligible under the Public Assistance Program.
The Hazard Mitigation Grant Program is established by Section 404 of the Stafford Act. Section 404 allows funding of most measures that will reduce the potential for disaster damages to improved property within the community in general. Hazard Mitigation Grant Program funding may be used to acquire disaster prone property to create a buffer against future disasters, construct new facilities, or even non-structural measures such as development of floodplain management regulations. Hazard Mitigation Grant Program hazard mitigation is often called 404 mitigation mitigation will not be discussed in greater detail during this briefing.
<<State Input>>

27. Hazard Mitigation Scenario
Disaster damage
Pre-disaster
406
Section
404
Larger culvert with
concrete wing-walls
New upstream
retention pond
This slide depicts the difference between 406 mitigation and 404 mitigation.
The larger culvert and concrete wing-wall mitigation project can be included in the Public Assistance Program grant because:
This is a disaster damaged site eligible for Public Assistance Program funding.
It reduces or eliminates the potential for future damage.
It is incorporated in the permanent repair of disaster damage.
The increased cost of the mitigation compare favorably to the current disaster damage to the road and culvert.
The costs to construct a new retention pond upstream to regulate high water flows, could be considered for funding through the Hazard Mitigation Grant Program. The 404 mitigation would consider the cost to acquire the property and construct the pond compared to the benefits to all improved property protected by the mitigation. Contact the State Hazard Mitigation Officer to apply for the Hazard Mitigation Grant Program.
<<State Input>>

28. Cost Criteria: Large and Small
Small projects = $60,899 and below
Large project = $60,900 and above

29. What Are The Timelines? Requesting Assistance
Submit Request for Public Assistance within 30 days of date of disaster designation
Project information submitted within 60 days of Kickoff Meeting
FEMA will take action on granting funds within 45 days of receiving all information for that project
Subgrantee may appeal FEMA’s decision with 60 days of notification of decision

30. What Are The Timelines? Completing Work
Debris removal ……..6 months
Emergency work……6 months
Permanent work……18 months

31. Application Forms Request for Public Assistance W-9
State Vendor Enrollment Form-Idaho Electronic Payment Form (Electronic Funds Transfer Authorization)
Designation of Applicant Agent

32. Documentation Document everything! Existing systems may be sufficient
Maintain records at least three years after closeout

33. Types of Documentation
Completed timesheets
Purchase orders and invoices
Contracts
Equipment records
Fringe benefit information

34. Additional Resources Public Assistance Handbook – FEMA 323
Public Assistance Guide – FEMA 322
Public Assistance Policy Digest – FEMA 321
FEMA web page at
Section 406 of Stafford Act
44 Code of Federal Regulations
Your Area Field Officer

35. Idaho Bureau of Homeland Security Contacts Phone: (208) 422-3040, Fax: (208) 422-3044
Don Taylor, Disaster Recovery Manager, Public Assistance/FMAGP,
Cherylyn Murphy, Individual Assistance Program Manager,
David Jackson, Hazard Mitigation Program Manager,