1. 1 October 2004 Flood FEMA-1575-DR-HI October 2004 Flood FEMA-1575-DR-HI Applicants’ Briefing

2. 2 October 2004 Flood FEMA-1575-DR-HI Incident Period:October 30, 2004 Declaration Date:February 1, 2005 Assistance Approved:Public Assistance Program Hazard Mitigation Grant Program Governing Authorities:Stafford Disaster Relief and Emergency Assistance Act 44 CFR Part 206 PA and HMGP Guidelines

3. 3 FEMA-1575-DR-HI Disaster Designations StateFederal Governor’s Authorized Representative MG Robert Lee Alternate GAREdward Teixeira State Coordinating OfficerEdward TeixeiraFederal Coordinating OfficerMichael Karl Alternate SCOLarry Kanda Public Assistance OfficerTammy Higa Lorelei Gadingan Public Assistance OfficerSean Dowling Hazard Mitigation OfficerLarry Kanda Faye Chambers Hazard Mitigation OfficerKen Brown Public Information OfficerRay LovellPublic Information OfficerMaxine Cavanaugh

4. 4 The Public Assistance Process

5. 5 Factors of Eligibility Work Applicant Facility Cost

6. 6 Eligible Applicants

7. 7 Private Non-Profit Entities Must submit a tax exempt certificate and organization charter or bylaws. Must be open to the general public.

8. 8 Private Non-Profit Entities The following types of PNP facilities are specifically eligible: Fire/Emergency Medical Custodial Care Utility Educational

9. 9 Facility Eligibility Requirements In active use at the time of the disaster Not under the authority of another federal agency Damaged as a result of a declared event Located within an area declared by the President The legal responsibility of an eligible Applicant

10. 10 Eliminate immediate threats: To lives, public health, property Of significant damage to improved property Ensure economic recovery of community Examples: trees, woody debris, mud, silt, gravel, vehicles, building wreckage Emergency Work: Debris Removal

11. 11 Emergency Work: Emergency Protective Measures Measures taken before, during, and following a disaster to eliminate or reduce an immediate: Threat to life, public health or safety; or Hazard that threatens significant damage to improved public or private property

12. 12 Emergency Work: Emergency Protective Measures Examples of activities : Search and rescue, emergency medical care, emergency mass care/shelter, disaster area security, provision of food, water, ice, other essentials, EOC activation, construction of emergency protective measures

13. 13 Permanent Work Roads and Bridges Water Control Facilities Public Buildings/Equipment Utilities Other (Parks, Recreation)

14. 14 Small Project or Large Project? Annually updated

15. 15 Special Considerations Insurance Requirements Environmental Requirements Historic Preservation & Cultural Resources Hazard Mitigation Special Flood Hazard Areas

16. 16 Hazard Mitigation Hazard Mitigation Definition: Cost- effective action to prevent or reduce the threat of future damage to a facility Proposed measures are reviewed for: Eligibility, technical feasibility, environmental and historical compliance, and cost effectiveness Public Assistance Program – Section 406

17. 17 Environmental Requirements Ensure that all practical means are used to protect, restore, and enhance the environment

18. 18 Historic Preservation Property eligible for listing on the National Register of Historic Places requires special consideration under the National Historic Preservation Act.

19. 19 Flood Hazard Area Any project within or affecting the floodplain must be reviewed to ensure that it meets the requirements of the Executive Orders on Floodplain Management and the Protection of Wetlands.

20. 20 Insurance Requirements 1. Actual or anticipated insurance proceeds will be deducted from the eligible project costs for facilities that are insured. 3. Additional specific requirements will be applied to all flood damaged facilities located within the Special Flood Hazard Area. 2. All applicants are required to obtain and maintain insurance coverage on all insurable facilities, as a condition of Public Assistance funding.

21. 21 Public Assistance Time Lines Submit Request for Public Assistance – February 28, 2005 to SCD Kickoff Meetings – Starting February 17, 2005 Complete Project Worksheets – Target March 31, 2005 Complete Debris Removal / Emergency Work August 1, 2005 Complete Permanent Work August 1, 2006 *Appeals within 60 days of notice

22. 22 Helpful Hints Documentation: Labor – Force Account, Contract Regular and Overtime Fringe Benefit Rates Equipment – Schedule of Equipment Rates Force Account, Rental/Leased Materials – Stock, Purchased

23. 23 Additional Information Public Assistance Applicant Handbook State Public Assistance Officer Tammy Makizuru-Higa Lorelei Gadingan State Risk Management Officer Julie Ugalde (phone 586-0550) SCD web site at www.scd.state.hi.us FEMA web site at www.fema.gov