1. GMS (General Management & Secretariat) Group Meeting 4-feb-11

2. Agenda Follow-up of GMS activities (S. Prodon) Purchasing Framework for booking hotels, conference centres & Seminars (F. Najeh) Service Management (I. Fernandez Gonzalez, R. Martens) HiRadMat project (I. Efthymiopoulos) Tour de table : main activities of each group member Follow-up of GMS activities (S. Prodon) Purchasing Framework for booking hotels, conference centres & Seminars (F. Najeh) Service Management (I. Fernandez Gonzalez, R. Martens) HiRadMat project (I. Efthymiopoulos) Tour de table : main activities of each group member

3. Group structure Departures J. Etheridge to EN-HDO Arrivals E. Delachenal (STAFF) – 01.02.2011 Open post EN-GMS-SEC-2010-272-LD (board 10.02.2011) Departures J. Etheridge to EN-HDO Arrivals E. Delachenal (STAFF) – 01.02.2011 Open post EN-GMS-SEC-2010-272-LD (board 10.02.2011)

4. Group Leader S. Prodon Administration F. Ziesler Secretariat S. Escaffre Specifications & Contracts M.T. Santos Calleja DPO Office S. Prodon Secretariat S. Escaffre Secretariat Prof Rubbia D. Salmieri Group Structure R. SomP. Barriere E. Cochet M. Claret F. Girard-Madoux M. Hegerova G. Jean C. Paris A. Rasmussen EN-GMS-SEC-2010-272-LD E. Delachenal

5. Administration - Involvement in MARS panel - Monthly indicators on human resources - Guide for new recruits (in collaboration with Secretariat Section) - Team building with Secretariat Section Work axis: exchanges with other Sections Administration - Involvement in MARS panel - Monthly indicators on human resources - Guide for new recruits (in collaboration with Secretariat Section) - Team building with Secretariat Section Work axis: exchanges with other Sections Group Objectives

6. Secretariat - Team building - Integration of the new recruit (open post) - Specialisation - Adaptation of the organization to the evolution of resources and workload Work axis: Team building Secretariat - Team building - Integration of the new recruit (open post) - Specialisation - Adaptation of the organization to the evolution of resources and workload Work axis: Team building

7. Group Objectives Specifications & contracts - Collaboration with FP and Project Office o Enhance quality & dissemination of templates o Participation in the optimisation of procurement procedures - Follow-up monitoring tools - Support to engineers (added value at the right moment) Work axis: optimisation and positioning Specifications & contracts - Collaboration with FP and Project Office o Enhance quality & dissemination of templates o Participation in the optimisation of procurement procedures - Follow-up monitoring tools - Support to engineers (added value at the right moment) Work axis: optimisation and positioning

8. Group Objectives DPO office - Implementation of budget follow-up indicators - Audit of all the transitory codes - Common approach for project budget follow-up - Revision of APT work units structure - New method for the preparation of MTP 2011 Work axis: harmonization & new methods DPO office - Implementation of budget follow-up indicators - Audit of all the transitory codes - Common approach for project budget follow-up - Revision of APT work units structure - New method for the preparation of MTP 2011 Work axis: harmonization & new methods

9. In summary 2011 will be a year for - Team building o Inside the sections o Inside the group o With other partners - Optimisation and harmonisation of processes - Implementation of new methods 2011 will be a year for - Team building o Inside the sections o Inside the group o With other partners - Optimisation and harmonisation of processes - Implementation of new methods