1. Fiscal 2010/2011 Proposed Budget May 12, 2010 Adams 12 Five Star Schools

2. Background on Budget Development

3. Budget Calendar  January: Update multi-year projections based on new assumptions including enrollment projections.  February – March: Final review of funding needs and prioritize allocation of resources. Meet with Principals to discuss budget needs. Send budget information to schools and departments.  April: Receive school and department budgets and begin preparation of the proposed budget

4. Budget Calendar  April: Preliminary budget information presented to the District Budget Review Advisory Committee (DBRAC) for review and input.  May: Board of Education receives the 2010-2011 Proposed Budget. Continue discussions with DBRAC. Public Budget Hearing.  June: Board of Education Adoption of the 2010-2011 Proposed Budget and Appropriation Resolution.

5. District Budget Review Advisory Committee  A standing committee of the District School Improvement Team  Provides recommendations to the Board of Education regarding prioritizations of expenditures  Met with Finance staff to review proposed budget: –April 14, 2010 –April 28, 2010

6. Board of Education Policy 2.3 Financial Planning and Budgeting  Financial planning for any fiscal year or the remaining part of any fiscal year shall not deviate materially from Board’s Ends priorities, risk fiscal jeopardy, or fail to be derived from a multi-year plan.

7. Instruction Programs  General Instruction $128,193,338  Special Education 27,203,625  Other General Education 4,681,002  Other Special Programs 6,519,749  Co-curricular Activities 3,201,356  Career & Technical Education 1,700,053  General Preschool 1,774,585  Gifted & Talented 683,806  Instructional Media 487,000 $174,444,514 $174,444,514

8. Support for Students and Instructional Staff  Library Services $ 4,187,933  Guidance Services 3,301,632  Mental Health Services 3,008,912  Instructional Staff Training 1,886,184  Learning Services 1,925,640  Health Services 1,679,502  Student Achievement 951,828  Improvement of Instruction 1,307,306  Testing and Evaluation 757,904  Student Intervention Services 611,931 $19,618,772

9. Other School Supporting Programs  Operations & Maintenance $27,173,621  School Admin. Services 21,956,386  Support Services-Central 8,493,756  Pupil Transportation Services 7,657,532  Support Services-Business 3,778,402  Other Support Services 1,445,021  General Administration 1,590,796  Planning & Facilities Services 389,129 $72,484,643 $72,484,643

10. Shall Not Risk Fiscal Jeopardy…

11. Maintenance of Minimum Fund Balance

12. Maintenance of Reserves  Carryover & Encumbrances $13,500,000  TABOR Contract Reserve 9,100,000  TABOR 3% Reserve 8,723,059  Fiscal 2012 Operating Reserve 4,507,501  Compensation 0  Reserve Enrollment Fluctuations 985,000  English Language Learner 2-year Plan 717,882 717,882  Other Reserves 189,458

13. Planning for Growth

14. Derived from a Multi-Year Plan…

17. Format for Fiscal 2010-2011 Budget Book  Introductory Section –Superintendent’s Budget Message –Executive Budget Summary  Organizational Section –Organization background, organization chart, district map –BOE Ends Policies and budget goals, district- wide goals, financial policies –Revenue assumptions –Expenditure assumptions –Budgetary statutes, budget amendment process, budget calendar  Financial Section – General Fund –General assumptions and planning criteria –Financial data –Expenditure summary by program

18. Format for Fiscal 2010-2011 Budget Book  Financial Section – Other Funds –Grants –Athletics –Pupil Activity –Bond Redemption –Insurance Reserve –Print Shop –Capital Reserve –Building Fund –Nutrition Services –Before & After School (BASE) –Charter Schools

19. Format for Fiscal 2010-2011 Budget Book  Informational Section –Assessed valuation, mill levy history, property tax, taxpayer information –Colorado economic conditions –Demographic information –Budget projections –Staffing information –Enrollment forecasts –Accreditation and performance measures –Treatment of students/families survey –Board of Education Policies –Glossary, Acronyms –Compliance Section

20. Key Assumptions for Fiscal 2010/2011 Proposed Budget  School Finance Act decrease of (6%)  Net enrollment increase of 0.82%, including charter schools.  Modifications for law changes enacted by the 2010 Colorado General Assembly.  Expenditure adjustments for inflation are allocated in the current year; and a reserve for employee compensation increases based on increases in total revenue is not included.  Budget realignments of $24 million.  Reductions in revenue from specific ownership taxes of approximately 3.7%.

21. Mill Levy Override Information Approved by Voters: November 1991 - $5.4 Million November 2000 - $10.2 Million November 2004 - $9.9 Million November 2008 - $9.9 Million School Finance Funding $277,538,685 Mill Levy Limit 25% Total Mill Levy Capacity 69,384,671 Total District Overrides ( 35,400,000) Amount Available for Future Needs $ 33,984,671 Future Needs $ 33,984,671

22. 2008 Mill Levy Override Plan for Fiscal 2010-2011  Retain high quality teachers.  Continue academic achievement in reading, writing, math and science.  Maintain the District’s rigorous graduation requirements.  Meet the needs of second language learners.  Offset the increased cost of utilities, fuel and health care.  Limit class size increases, maintain individualized teacher support for struggling students.  Continue current bus transportation services and provide up-to-date textbooks and educational technology for students.  Expand the current senior citizen tax work-off program to more senior citizens for a minimum of three years.

23. 2004 Mill Levy Override Plan for Fiscal 2010-2011 As a result of the November 2004 Election: * Increase graduation requirements $ 4,160,000 * Increase graduation requirements $ 4,160,000 * Recruit, train, and retain highly * Recruit, train, and retain highly qualified staff 3,077,039 qualified staff 3,077,039 * Student fees 200,000 * Student fees 200,000 * English language acquisition 1,250,000 * English language acquisition 1,250,000 * Transportation to support increased * Transportation to support increased graduation requirements 440,000 graduation requirements 440,000 * Air conditioning costs 600,000 * Air conditioning costs 600,000 * Community outreach 172,961 * Community outreach 172,961 $ 9,900,000

24. 2000 Mill Levy Override Plan for Fiscal 2010-2011 As a result of the November 2000 Election: * Student achievement $ 2,885,816 * Student achievement $ 2,885,816 * Recruit, train, and retain highly * Recruit, train, and retain highly qualified staff 3,048,775 qualified staff 3,048,775 * Technology improvements 1,199,000 * Technology improvements 1,199,000 * Diverse student needs 2,107,108 * Diverse student needs 2,107,108 * Transportation 550,000 * Transportation 550,000 * General maintenance 330,000 * General maintenance 330,000 * Community outreach 79,301 * Community outreach 79,301 $10,200,000 $10,200,000

25. Projects Funded in 2010-2011 with 2000 & 2004 Bond Proceeds * Portion of the Consolidated Services Center * Portion of the Consolidated Services Center * Crossroads relocation/conversion * Crossroads relocation/conversion * Portion of the Aquatics center * Portion of the Aquatics center * Building conversion for STEM School * Building conversion for STEM School

26. 2008 COPs  $33 million issued in 2008  Coronado Hills Elementary has been replaced (approx $17 million)  Portion of the Aquatics Center funded (approx $3 million)  Consolidated Services Center construction has begun (approx $14 million budgeted)

27. Expenditure Increase/(Decrease) Assumptions for Fiscal 2010-2011 * Compensation 0.0% * Compensation 0.0% * Health insurance increase 12.00% * Health insurance increase 12.00% * PERA employer contribution increase 0.40% * PERA employer contribution increase 0.40% * PERA employer contribution increase funded by * PERA employer contribution increase funded by employees 0.50% employees 0.50% * Inflationary increases less than 1.0% * Inflationary increases less than 1.0% * Budget realignments ($24 million) * Budget realignments ($24 million)

28. Budget Realignments  Reductions at the school level –$12,263,120 –Reductions in FTE  Classified 56.1  Administrative/technical 8.0  Certified – non-classroom67.0  Certified – classroom23.6

29.  Reductions at the department level –$7,153,441 –Reductions in FTE  Classified 28.4  Administrative/technical 4.5  Certified – non-classroom 0.4

30.  Reductions from all employee groups (some items subject to negotiations) –$4,563,914

31. Total Expenditures & Appropriated Reserves: $289,945,447

33. Total Funding = $304,270,830

36. ARRA Funding  Total of $11 million –Title I $3.8 million –IDEA $7.2 million  Two year spending period –Approximately $7 million unspent in 2010

37. Title I ARRA  13 schools served  Funds are being used for: –Equipment –Supplies –Staff training –Tech integration specialists –Early interventionists –Academic specialists

38. IDEA ARRA  Special education  Funds are being used for: –Staff training –Equipment –Parental support –Curriculum /assessment materials –Two buses for transition services –Autism teachers –Paras –Transition support

41. Comparisons with Metro- Area School Districts

44. Future Activities  Report from District Budget Review Advisory Committee  June 16, 2010- Budget presented to the Board of Education for adoption  June 17 - 30, 2010 - Prepare financial system for new budget  July 1, 2010 - Begin new fiscal year

45. Fiscal 2010/2011 Proposed Budget May 12, 2010 Adams 12 Five Star Schools