1. SECC 2010-11 Feedback Session
Presented by
Trish Lutgen

2. Agenda Introductions SECC – Last Year in Review
2011 December SECC Changes
Additional SECC Topics
Spring Collections

3. SECC – Last Year in Review

4. Survey Results 91 Surveys returned this year Documentation & Training
94% of the people who attended boot camp found it helpful.
Regional Trainings – Overall there were 78 responses and the mean was 3.79 (out of 5).
WebEx Trainings – Overall there were 66 responses and the mean was 3.89 (out of 5).

5. Survey Results Application (SECC Data Manager) Submission Process
Overall, there were 82 responses and the mean was 3.5 (out of 5), a decrease of 0.48 from 2009.
36.3% of you would like to see additional features.
42.4% would like added reports.
21.2% would like added utilities.
36.4% would like other features.
Submission Process
Overall, there were 86 responses and the mean was 4.24, an increase of 0.36 from 2009.

6. Survey Results Consolidated Collections Verification Reports
Submitting was easy
There were 81 responses and the mean was 4.28.
Reviewing errors
There were 83 responses and the mean was 3.89.
Verification Reports
There were 81 responses and the mean was 4.32(out of 5), an increase of 0.37 from 2009
Review Audits
There were 76 responses and the mean was (out of 5).

7. Survey Results SECC Staff ODE Helpdesk Staff
Overall there were 60 responses and the mean was 4.6, a decrease of 0.13 from 2009.
ODE Helpdesk Staff
Overall there were 37 responses and the mean was 4.37, an increase of 0.09 from 2009.

8. Requested Changes
Data Manager report using the federal placement code.
Data Manager report for race/ethnicity.
Instructions on creating custom reports in Data Manager – more examples
Ability to print single or multiple reports.

9. Successes December timely?
Smooth race/ethnicity reporting for school age.
Very few technical issues on ODE side.
New ECR Audit Process
Secondary Placements for 3-5 year olds
Questions…
And, Alex has officially retired!

10. Challenges ODE staff shortage
Electronic Correction Reports – 17 districts had to be reopened after January 19th due to inaccurate data compared to last years 12.
Communication between Agencies
Do NOT wait until the last minute to respond
Unable to contact district staff, which resulted in districts being late.
Parentally placed private school students
Attending School is the Private School number. If the school does not have a number, it’s the attending district ID.

11. Challenges Home Schooled Students Inter-district Transfer students*
Not using ESD number in attending District and School field
Inter-district Transfer students*
Attending district reporting instead of the SpEd Resident
Charter School*
Enrollment code will always be C for Charter
Correctional Facilities
Agency Serving code needs to be 38 – Correctional Facility

12. Challenges Manuals Federal Placements*
Reading the newest manual – Always updated on-line
Manual is located at
Federal Placements*
Public Separate School (34)
Private Separate School (35)
Public Residential Facility (36)
Private Residential Facility (37)

13. 2011 December SECC Changes

14. Submission Dates The collection will open The collection will close
November 23, 2011
The collection will close
December 09, 2011
Remember the data submitted is as of Dec 1

15. SECC Changes New Enrollment Type Code Primary Disability Code 10
T – Parent paid tuition to another district.
This code will be used for students who reside in District A, but parent pays for the student to attend public school in District B.
Primary Disability Code 10
Changing from “Mental Retardation” to “Intellectual Disability”.

16. Core File Layout Changes
Adding two fields
American Indian Tribal Code
3 digit code, located in SSID filler area of the file format
American Indian Tribal Affiliation ID number
Not sure of field length
SSID will allow another state’s ID in the attending district/school.

17. File Layout
Located at: or
The Data Collection Committee (DCC) website

18. Additional SECC Topics

19. ECR Audit Reports Was the process easy? Transition Report
Can it be improved?
Transition Report
Do we need to change?

20. SECC Trainings Regional trainings New locations? or Same locations?
Hillsboro
Albany
Ashland
La Grande
Bend
Web-Ex?
Boot camp trainings
2 trainings
Add more?
Adding throughout the year?
Feedback Session
Is it still needed?

21. Brainstorm What would make it easier? What do we need to do better?
No, getting rid of SECC is not an option
What would make it easier?
What do we need to do better?

22. Spring Collections

23. SpEd Report Card
Developed to inform parents and the community about the special education programs and services provided by Oregon school districts and Oregon EI/ECSE county programs
Technical Assistance Documentation is available on the Report Cards webpage:
Report Templates
How-to-Read guides
Distribution Information
Technical Manuals with explanations of data sources, calculations, and contact information
Website:

24. SpEd Report Card March 10th – 17th, 2011
Special Education Report Validation period
March 28th, 2011
Final Special Education Reports available to Districts and Programs
March 30st ,2011
Public release of Special Education report card

25. SpEd Report Card
To access the Special Ed report card, select the Report Card/AYP from the application list on the district website. If the application does not appear in your list, you will need to contact your security administrator to get access.

26. SpEd Report Card Questions?
the District Special Education Reports mailbox at or
Program Special Education Reports mailbox at

27. June Exit Data Collection
V-Tel Training April 26, 2-3:30pm
File Layout is the same as December SECC’s

28. Child Find Data Collection
V-Tel training April 26, 2-3:30pm
What’s new for the collection:
File Layout
Discontinue Reason Timeline Not Met Code
Prolonged student absence (1)
Must be a comment for codes 2, 5, & 9
Consent Flag is Consent for initial provision of special education services flag.
Eligibility date and Evaluation date cannot equal if school age.

29. Child Find Data Collection
Problem areas to address:
School Days – make sure you are correctly counting your school days.
Claimed Students
Do not report students that are already eligible for special education.
Eligibility
If the parent consents to place the student in special ed (consent flag is a Y), the student must be found eligible.
Report Students found eligible & those found Not eligible

30. Child Find Data Collection
Problem areas to address Continued:
Recodes
Code records with the appropriate code. Do not use code 9 – other if another reason code is appropriate.
Be factual in your comments.
If we tell you to either recode the record or change the comment, please do so. Ignoring will cause you to be inaccurate.

31. Child Find Data Collection
Problem areas to address Continued:
Miscodes
Consent and Eligibility dates for Student Evaluations
These dates cannot be the same
Applicable to all School-Age Student Evaluations (not just Specific Learning Disability)
Remember – All evaluations must comply with OARs
OAR : General Evaluation and Re-evaluation procedures
OAR : Evaluation Planning
Evaluation Planning Leading to Comprehensive Evaluation

32. Child Find Data Collection
Website:
Contact Information:
Data Owner: Colleen Stover (503) or
Technical Assistance:
Trish Lutgen (503)
Gretchen Gear (503)

33. Discipline Incidents V-Tel training April 21, 2-3:30pm
Review
Collection Dates
Collection Changes
Discipline Data is IMPORTANT
It is used for:
B4 report in SPR&I
Reported on Special Ed Report Cards
Significant disproportionality calculations

34. Discipline Incidents Website:
Temporary Contact Information:
Dianna Carrizales-Engelemann (503) or
Robbi Perry (503)

36. Data Unit Contacts Gretchen Gear (503) 947-5817 Claire Kemmerer
Claire Kemmerer
(503)
Greg Houser
(503)
Trish Lutgen
(503)
Annie Woo
(503)