1. Open Office AOSS _ Course material AOSS Master training workshop Singapore 2007

2. OpenOffice.org 2.0  Introduction  Writer  Calc  Impress  Draw  Base  Installation  Common Features  Getting around open office  Main screen and tool bars  OO.o File Menu  Text formatting Features  Writer Features  Calc Features  Impress  Export as PDF  Open and save into other office document formats

3. OpenOffice.org Introduction ● Everything you need in an office productivity suite  Writer - a word processor for creating dynamic documents  Calc - a spreadsheet for analysing data  Impress - for designing eye-catching presentations  Draw - for producing dramatic illustrations  Base – database access made easy  supports standard XML (OpenDocument) and legacy (MS-Office) file formats  creates portable document format (.pdf) files ● and it’s completely free!

4. OpenOffice.org writer ● The powerful word processor  Wizards to produce standard documents such as letters, faxes, agendas, minutes.  Styles and Formatting to put the power of style sheets into the hands of every user.  AutoCorrect dictionary, which can check your spelling as you type.  AutoComplete to make typing easy  Text frames and linking for newsletters, flyers, etc..  Table of contents, index for complex documents  OpenDocument and MS-Word.doc format compatibile

6. OpenOffice.org calc ● The full-featured spreadsheet  Natural language formulas let you create formulas using words (e.g. "sales - costs").  Hundreds of spreadsheet functions with built-in expert help  Scenario Manager allows "what if..." analysis at the touch of a button.  Powerful graphics to extract the meaning from your numbers  Pull in data from external databases with DataPilot technology  OpenDocument and MS-Excel.xls file format compatibility

8. OpenOffice.org impress ● Impress your audience  Master Pages and Layouts simplify the task of preparing your materials.  Complete range of Views are supported: Normal / Outline / Slide Sorter / Notes / Handouts to meet all the needs of presenters and audiences.  Easy-to-use drawing and diagramming tools to spice up your presentation.  Slide show Animation and Effects to bring a presentation to life.  Fontworks provides stunning 2D and 3D images from text.  OpenDocument and MS-Powerpoint.ppt file format compatibility

10. OpenOffice.org draw ● Stunning Graphics Tool  Single click access to common drawing objects  Arrange objects, rotate in two or three dimensions with the 3D controller  Smart connectors for flowcharts, organisation charts, network diagrams etc  Sophisticated rendering for photorealistic images  Import graphics from all common formats (including BMP, GIF, JPEG, PNG, TIFF, and WMF)‏  store drawings in OpenDocument format

12. OpenOffice.org base ● Database Access made easy  Use Wizards to create 'instant' database applications  View a table in an editing grid and add, change, and delete records  Drag and drop data into other OpenOffice.org applications  Create powerful queries to show your data in new ways, including summaries and multi-table views  Create and modify tables and indexes  Use the built-in HSQLDB database or access existing ODBC or JDBC compliant databases

13. OpenOffice.org base

14. The complete office suite ● OpenOffice.org was designed as a single package - not put together from a collection of bought-in packages ● Consistent easy-to-use ‘look and feel’ ● Open any document from any application ● Common ‘learn once use everywhere’ tools like the Help system, Navigator, and Styles and Formatting ● Information can be transferred easily between all the packages ● One single installation gives you all the office software you need - no hidden costs in the future

15. How free is ‘free’? ● Free to use - e.g. download via the internet ● Free from licence fees ● Free to give away to friends, family, employees, students... ● Free to choose the computers you use: Microsoft systems, Linux systems, Sun Solaris, and Mac OS X under X11 ● Free up your hard disk - Microsoft Office format documents take up to twice the disk space! ● Free for developers to enhance with open-source code, published APIs and file formats ● You're free to use your legacy Microsoft Office files

16. Installation  Download  Install

17. Get OpenOffice.org ● Download from http://download.openoffice.org/ or local mirrors http://download.openoffice.org/ ● Local CD-Distributors (see web site)‏ ● Watch for magazine covers etc ● Ask your friends! ● included free in many Linux distributions

18. OpenOffice Installation Step1: Run the setup program. setup.exe (Windows) or setup (Linux)

19. Step 2:Important Information Read before you go through or you can skip. Click 'Next' OpenOffice Installation

20. Step 3:Software License Agreement Released under LGPL and SISSL. You should read if you are not familiar. Scroll down to the bottom of the page and click the 'Accept' button. Click 'Next' OpenOffice Installation

21. Step4: User Data Optional. For personal use. You can change the information later after finished with the installation. Tolls > Option > OpenOffice.org > User Data Click 'Next' OpenOffice Installation

22. Step5: Select Installation Type and Directory Just accept the defaults. Click 'Next' OpenOffice Installation

23. Unless you are upgrading, the program will need to create the installation directory. Click 'Yes' OpenOffice Installation

24. Step6: Start Copying Press 'Back' button to double check all your choices. Click 'Install' OpenOffice Installation

25. Step7: File Associations for Windows If you're running Windows, you can choose to associates MsOffice files with OpenOffice.org. All Word documents will open in OpenOffice.org Writer instead of Word. Click 'OK' OpenOffice Installation

26. Step8: Java Setup Some of the functionality in OpenOffice.org requires Java Runtime Environment (JRE) but you can still proceed with the installation. Click 'OK” Download from Sun website : http://java.sun.com.js2e/ 1.4.2/download.html OpenOffice Installation

27. Step9: Complete Installation The installation process will take a few minutes. Click 'Complete' OpenOffice Installation

28. Common Features  Getting around open office  Main screen and tool bars  OO.o File Menu  Text formatting Features  Writer Features  Calc Features  Impress

29. Getting Around OpenOffice.org Help --> Contents  online help documentation Tools --> Options  setting up the OO.o environment to work to your preferences e.g. default measurement units, font substitution, language types etc  turn on autosave (if you want) Tools --> Options --> Load/Save --> General Toolbars - main toolbar, object toolbar, function toolbar

30. Getting Around OO.o Main screen Toolbars - main toolbar, object toolbar, function toolbar main toolbar object toolbar function toolbar

31. OO.o – File Menu Main Menu --> Office --> OpenOffice.org Writer From OO.o, File --> New --> Text Document Enter text as you would for a text editor

32. Text formatting: Use the Format option from the menubar at the top Object toolbar quick formatting options include:  font and point size selection  bold, italics, underline  alignment  bulletpoints and numbering on/off, format  background colour  font colour, highlighting Text formatting Features

33. Tools (select Tools from menubar at the top) available include: Spellcheck Thesaurus Hyphenation AutoCorrect/AutoFormat Line numbering Footnotes Graphics gallery viewing Mailmerge Writer-Features

34. Formatting Autoformat – use pre-defined styles on cells  Format --> Autoformat Object toolbar, besides usual formating features, able to,  set font colour within cell  increase/decrease indents within a cell  controls for enabling currency, percentage, add/remove significant decimal places Calc Features

35. Main Menu --> Office --> OpenOffice.org Impress From OO.o, File --> New --> Presentation Autopilot to assist in creation of a new presentation Follow autopilot instructions to create slides Then edit as required to fill in your own content and design etc. OO.o - Impress

36. Export to PDF  One of the biggest feature of open office is PDF Export  Click File -> Export as PDF

37. Open and save into other office document formats  Any document, presentation, spread sheet can be open into Open office  And also we can save Open office files into MS office formats