2. Departure Formalities 24.11.2015 Leaving CERN – Quitter le CERN2 Formalités de départSybille SALTER

3. Topics 1. Information communicated to Staff Members Brochure “When you leave CERN” 2. Personalized departure formalities Departure letter in EDH 3. Access to IT accounts 4. Documentation and Services to contact 24.11.2015 Leaving CERN – Quitter le CERN3

4. 1. Information brochure A DMINISTRATIVE M ATTERS Termination Sheet Termination payments Pension Fund Health insurance Unemployment insurance Medical examination on termination of contract P ERSONAL M ATTERS Links with CERN Pensioners Cars (CH/FR) Termination of leases (CH/FR) Public utilities (CH/FR) Insurance policies Bank accounts (CH/FR) Taxes Social security (CH/FR/other EU) Country of residence (CH/FR/other EU) Subscriptions – using CERN’s computing facilities Access to CERN – CERN ESO Pensioners Association Miscellaneous – Useful Addresses 24.11.2015 Leaving CERN – Quitter le CERN4

5. 2. Personalised departure formalities in EDH 24.11.2015 Leaving CERN – Quitter le CERN5

6. Personalised Departure Formalities 1 Departure formalities : communicated by email When ? at least 3 months before the end of the contract earlier if the Staff Member has a lot of leave (before the last day of work) 24.11.2015 Leaving CERN – Quitter le CERN6 Applicable procedures for Staff Members for which the end of contract has been confirmed by HR Departure emailDeparture letterDeparture sheet

7. 24.11.2015 Leaving CERN – Quitter le CERN7 Departure formalities email Sent : 01 May 2015 Departure emailDeparture letterDeparture sheet

8. Personalised Departure Formalities 2 24.11.2015 Leaving CERN – Quitter le CERN8 Departure letter generated automatically by EDH at the time of clicking on the link. This letter (PDF format) indicates personalised information concerning: travel, removal, reinstallation, custom formalities, employment attestation, etc. Departure emailDeparture letterDeparture sheet

9. 24.11.2015 Leaving CERN – Quitter le CERN9

11. Personalised Departure Formalities 3 24.11.2015 Leaving CERN – Quitter le CERN11 Departure emailDeparture letterDeparture sheet Departure check list (EDH) generated automatically by EDH. Lists the formalities to complete according to the information contained in various CERN databases: Library, electronics pool, dosimeter, Swiss and French cards, green plates, radioactive sources, keys, access card, car stickers, etc.

12. Enter private address in EDH, if a change is foreseen. Follow the steps and delay indicated (starting with: departmental secretariat (DAO), pension fund, medical service) The services visited sign the EDH document. In any order, respecting the comments in the column ”delay" to respect. As the last step the Staff Member presents himself to the Salary Office. Before the last day of work/end of contract

13. 3. Computing account access 24.11.2015 Leaving CERN – Quitter le CERN13

14. Acces computing accounts (1) 24.11.2015 Leaving CERN – Quitter le CERN14 time Date of the end of contract Notification by email Two months before the last day of contract, the Staff Member and his Supervisor receive a notification by email (list of accounts and e-groups). Transfer of responsibilities. 2 month 2 months after the end of contract: account are automatically deactivated 6 months after the end of contract (grace period): the accounts are automatically deleted 2 months Computer accounts accessible until 2 months after the end of contract In the case of vacation at the end of the contract, to access amongst others the salary sheet: - either via a monthly email - or from hrt.cern.ch, main menu, “e-documents”, Pay Infohrt.cern.ch

15. Access computing account (2) 24.11.2015 Leaving CERN – Quitter le CERN15 Computing accounts accessible time 2 months 1. Before end of contract : enter your private email in the account management portal: https://www.cern.ch/accounthttps://www.cern.ch/account 2. Two months after the end of contract, an external account is automatically created email sent to your private email address to validate your external account follow the instructions to register your password 3. When the annual internal taxation attestation is generated (month of March) email sent to your private email address with link to attestation to access the attestation: enter your password Enter your private email How to obtain the annual internal taxation attestation after the closure of computing accounts ? Annual internal taxation attestation Date of end of contract

16. 4. Documentation and Services to contact 24.11.2015 Leaving CERN – Quitter le CERN16

17. Documentation and services General Questions: your departmental secretariat (DAO) Specific questions about - departure formalitiesRecords Office records.office@cern.ch records.office@cern.ch - computing accountsIT Support service-desk@cern.ch - brochure “When you leave CERN” Social Services social.affairs@cern.ch social.affairs@cern.ch Admin e-guide https://admin-eguide.web.cern.ch/https://admin-eguide.web.cern.ch/ 24.11.2015 Leaving CERN – Quitter le CERN17