1. The NIH Enterprise Information Portal IMPAC II GM Lead Users Group April 10, 2002

2. NIH Portal Project Al Graeff, Chief Information Officer, NIHExecutive IT Sponsor Richard Barnes, CITUser Interface Designer Project Performance Corporation Consultant Team Charles Mokotoff, CITTechnical Lead Donna Wicker, NCIContent/Taxonomy Lead Jack Vinner, Special Assistant to the Director, DECA, CIT Project Manager Don Christoferson, Executive Officer, NHLBI Executive Business Sponsor

3. Today’s Agenda 1. What Is a Portal? 1. MyPages 2. Communities 3. Document Directory 2. NIH Portal Deployment 3. Grants Management Community? 4. Next Steps 5. Portal Demo

4. What is a Portal? A single, secure source for integrating information from disparate sources: – Enterprise applications – Documents and Web pages – Internet services – Collaboration Tools A Web-based application that allows users to personalize what they want to see by: – Customizing their portal interface – Filtering content based on their interests

5. Unstructured InformationStructured Information Internal Repositories External Repositories Search NIH Portal Content BrowseAct Groupware (Exchange, Notes) RDBMS Data Warehouse Enterprise Applications News FeedsInternet Tools Intranet Sites Internet Sites Shared File Servers Forms Policies Manuals Guides Documents Newsletters Press Releases Publications Tacit Knowledge CollaborateAlert Publications

8. What are Communities? A community is an online resource center and collaborative forum available to NIH groups.

11. What is the Directory? A hierarchical list of subject categories that is used to organize information within the portal for browsing and click- through document retrieval. It provides an alternative to text and keyword searching.

12. Document Directory Categorizes links to documents that are indexed in the portal.

13. Document Directory Categorizes links to documents that are indexed in the portal. Allows users to browse through increasingly more granular categories.

14. Document Directory Categorizes links to documents that are indexed in the portal. Allows users to browse through increasingly more granular categories. Displays document hit lists that can be searched using text terms and keywords.

15. Deployment Approach Phased release by functional area…and later by IC. With each functional area release: – A taxonomy for the functional area will be added to the Document Directory. – All functional area documents will be linked to categories in the browsable Directory — and available also through Search. – Functional area data, computer systems, and tools will be accessible from portal modules. – At least two functional area Communities will be deployed with the release. IC information will be deployed as time and resources permit.

16. Functional Area Deployment Extramural Research Human Resources NIH Library National Library of Medicine Acquisitions & Supply Financial Management Property Management Travel Administration R&D Contracts Information Technology Office, Conference and Food Services Research Support Services Safety, Security and Facilities Services WorkLife Services Clinical Center Intramural Research Public Information Technology Transfer/Development

17. Deployment Schedule — Release 1 Focus Group: NIH Library Focus Group: NLM Library Focus Group: Extramural Focus Group: Human Resources All Groups 20012002 DecJanFebMarAprMay Content Inventory, Analysis, & Audit Module Identification & Development - UI Design Marketing & Rollout Merge Focus Group Taxonomies into NIH Enterprise Taxonomy

18. Grants Management Community Will create an area within the NIH Portal where data, documents, links and other information of specific interest to your community can be assembled. Will provide a whiteboard where announcements and meetings and other events of interest can be posted. Will allow you to initiate a discussion or post a question that anyone in the community can answer in real time. Will support the creation of a community page for orientation of new grants management staff. Etc.

19. Next Steps Decide, as soon as possible, if you’d like to create a Grants Management Community within the NIH Portal. Select a Community Manager who will work with the NIH Portal project team — and you — to determine what we’ll include in your Community area. Contact Donna Wicker (301-435-6567) to initiate the process.