1. Visual Management
Visual Management

2. What is Visual Management?
Visual Management is a set of techniques for creating a workplace embracing visual communication and control throughout the work environment.
Visual Management

3. Why Visual Management ? The Vision
The work environment should be immaculate, safe and self-cleaning
Standards are easy to recognise and abnormal conditions are quickly identified, enabling speedy analysis & resolution.
Performance and progress are readily apparent to employees.
Plans are in place to significantly reduce or remove waste and defects in the process.
Visual Management

4. How to apply Visual Management? The Tools
Visual Management Tool
Visual Displays
To make staff aware of related data and information – charts, graphs etc
Visual Controls
To guide the action of staff members – sign boards, dos and don’ts signs
Visual Management

5. Visual Display
Using visual mechanisms to communicate information Visual display builds on the fourth ‘S’ (standardise)
Show how to do the job (standard, agreed-upon best practice).
Show how things are used.
Show performance status.
Identify hazardous areas
Visual Management

6. Types of Visual Display
Product and process information
Area information, boundaries
Standard work instructions - Standard work charts, etc
Performance information - tracking against key metrics
Status of current issues and improvement activities
Schedules of maintenance, calibration or other support activities
Visual Management

7. Visual Control
Goes beyond simply tracking and reporting performance and any
Highlights deviations that occur from the planned outcomes.
Many forms of visual control exist in the Lean workplace
Visual Management

8. Types of Visual Control
Shadow boards
Indicators on various items e.g. Gauges
Heijunka boards – showing the status of daily schedules
Design pull systems.
Visual Management

9. Benefits of Visual Management
Leads to information sharing.
Facilitates worker autonomy.
Supports elimination of waste.
Fosters continuous improvement.
Exposes abnormalities.
Enables quick response & recovery.
Promotes prevention.
Maintains the gains.
Visual Management

10. The Phases of Visual Management System
Visual Measures
Phases-3
Visual Display
Phases-2
Workplace Organization
Phases-1
Visual Management

11. Workplace Organization
Objects or practices considered to be the example or model. Standards should be established by general team consensus.
5S’S
Sort
Stabilize
Shine
Standardize
Sustain
Visual Management

12. First ‘S’ - Sort Keep what is needed Eliminate what is not
Identify what is out of place
X - Tag
Are your areas as well sorted as they should be? Keep only what is needed. Many areas have things such as tools , rags, even brooms sitting around that have not been used in months and probably never will. People are afraid to get rid of these things because they think they may be needed later. Get rid of the things that are not needed. Look for things that are not where they belong. If a tool is used for a machine in another cell isn’t that where it should be. X-tag what you don’t need, that will be discussed in a moment.
Visual Management

13. X-Tag: X-Tagging is a way to remove things that are not needed or used anymore.
Select a X-Tag leader
Identify what is not needed
Attach X-Tag
Move to holding area
Determine time to hold
Move to facility holding area
Tag all Safety problems
Name
Date
Location
Reason for X Tag
Removal Date
Visual Management

14. The Second ‘S’- Stabilize
A place for everything and everything in its place
Outlines
Labels
shadow boxes
Designated responsibilities
color coded maps
X-Tag leaders
Make everything easy to find, use, and return
Visual Management

15. The Third ‘S’-Shine Cleaning is inspection Make cleaning everyday work
Assign responsibilities
color coded maps
rotate cleaning responsibilities
Utilize downtime & help others
Visual Management

16. The Fourth ‘S’- Standardize
X-Tag procedures
Holding areas
Cleaning procedures
Location of items
Operating procedures
Visual Management

17. The Fifth ‘S’-Sustain Make it a habit
It takes doing something 21 times before it becomes a habit
Proper training and communication
Inform all employees (especially new ones)
Support and cooperation from everyone
Visual Management

18. 5S’S Sort X - Tag Keep what is needed Stabilize A place for everything
Everything in its place
Shine
Cleaning is inspection
Standardize
Rules for the first 3 S’s
Sustain
Make it habit
Cooperation
Visual Management

19. Visual Display
A method to visually communicate important information in the workplace
Visual Display communicates information about:
Safety
Quality
Operations
Equipment
Work Environment
Progress / Achievements
Visual Management

20. Benefits of Visual Display
Makes work safer and easier
Communicates information about performance
Makes standards visible
Makes problems recognizable
Creates a shared knowledge base
Visual Management

21. Types of Visual Display
Begin implementing Visual Display with:
Designated Locations :
Indicate danger; Set limits; Make work easier
Information Boards
Work Instructions
Checklists
Visual Management

22. Tell us what, where, and how many
Designated Locations : Designated Locations are the first type of Visual Display to be implemented, ex. fire safety
Indicate danger
Set limits
Tell us what, where, and how many
Visual Management

23. Designated Location Guidelines
Determine appropriate location for all needed items
Designate locations for type and correct number (quantity) of needed items
Post visual indicators
Create ways to recognize at-a-glance when items are out of place
Visual Management

24. Information Board
Visual Management

25. Information Board Guidelines
Work Unit determines what will be displayed
Make information easy to read and understand
Always post information in same location
Keep the focus clear; don’t overload info
Keep information current
Visual Management

26. Other Types of Visual Display
Status Boards:
Product Displays:
Storyboards / Pictures
Electronic Marquees
Visual Management

27. How to implement Visual Display
Identify subject to focus on
Identify problems or success associated with the subject
Identify the audience for visual display
Choose the best location for the display
Develop and test the display
Improve, finalize, and implement the display
Visual Management

28. Why do we use measurement data?
To make more informed decisions about our operations
To keep management and shop floor associates informed of progress
To drive and fine-tune our improvement activities
To educate the plant community
Effective analysis requires effective reporting
How we report and display data will affect how we think about it
Visual Management

29. Company Standard Measurement Tools and Indicators
Changeover Clock
Production Counters
Error Proof Symbols
P.I. Indicator
Lost Time Accidents
5 S Audit
Downtime Clock
Process Capability Logo
Bottleneck Symbols
Current Part Running
Limbo Bars
BOS Charts
Visual Management

30. Visual Management
Using the information provided by visuals to make informed and proper decisions or judgments daily.
Visual Management

31. Vision The Visually Managed Factory is:
A workplace that is easily understood by all. Anyone could walk into a work unit and at a ‘glance’ understand the status of that work unit, what is waste or abnormal, and where improvements are needed.
If you walked into a work unit or facility on Sunday.
No one is around and nothing is running. Would you be able to understand the status of that work unit?
Visual Management

32. Status What information do we need to know? Is it?
Distinguish between what is and is not normal
Make waste and abnormalities obvious to everyone
Constantly uncover needs for improvement
Help make each persons job easier
Involve everyone
What information do we need to know?
Is it?
easily visible
consistent throughout the facility or business unit
current
USEFUL
Visual Management

33. Visual Management For:
Workplace
Safety
Operations
Equipment
Quality
Storage
Visual Management

34. Do Our Visuals:
Give you the information needed to make proper decisions?
Make abnormalities and problems obvious?
Promote communication and employee involvement?
Make everyone's jobs easier?
Recognize achievements and improvements?
Visual Management

35. Steps Required To Implement A Visual Management System
There are three basic steps:
Organise the workplace using 6S
Ensure that all required work standards, instruction and related information are clearly displayed in workplace
Control workplace processes by exposing and stopping errors and by preventing future occurrences
Visual Management

36. Purpose of Visual Management
The purpose of Visual Management is to highlight the abnormal condition.
To implement Visual Management, decide what needs to be shown, set up a trigger system to highlight it, then put standards in place for follow up action.
Use world-class practices.
Make everyone’s job easier
Give all associates a high degree of ownership in their work, and pride in their workplace
Increase communication by making information easier to understand
Improve company overall success
Visual Management