1. ESE Chart of Accounts and Use of Finance Data MASBO Classified Personnel Training Program October 7, 2015 Melissa King, State Aid Coordinator, ESE

2. ESE Chart of Accounts Massachusetts Department of Elementary and Secondary Education 2 1000’s Administration 2000’s Instruction 3000’s Pupil Services 4000’s Maintenance 5000’s Benefits and Insurance 6000’s Community Services 7000’s Capital Items 8000’s Bonded Capital Purposes 9000’s Tuition

3. http://www.doe.mass.edu/finance/accounting/eoy/Char tOfAccounts.pdf Massachusetts Department of Elementary and Secondary Education 3

4. End of Year Financial Report Revenues and expenditures Not a balance sheet Modified accrual basis Expenditures by function and object Prior fiscal year (Schedules 1, 2, 3, 4, 7) Current year budget (Schedule 19) Instructional costs by school Massachusetts Department of Elementary and Secondary Education 4

5. 5

6. End of Year Report Process District review Due September 30 each year after books close Extensions for one month Withholding of aid ESE review Compliance supplement and audits Amendments accepted for two years Massachusetts Department of Elementary and Secondary Education 6

7. 7 Purpose Of Report Education reform compliance and state aid Federal requirements and entitlements Statistical analysis for determining: Per pupil spending comparisons Average teacher salaries School choice tuitions Charter school tuitions Indirect cost Maintenance of effort Special education expenditures % of budgets

8. http://www.doe.mass.edu/finance/ Massachusetts Department of Elementary and Secondary Education 8

9. Net School Spending Compliance Massachusetts Department of Elementary and Secondary Education 9

10. Per Pupil Expenditures Massachusetts Department of Elementary and Secondary Education 10

11. Average Teacher Salaries Massachusetts Department of Elementary and Secondary Education 11

12. Average Teacher Salaries Match Two Databases End Of Year Financial Report Classroom teachers (function 2305) Specialist teachers (2310) Teacher professional days (2357) Education Personnel Information Management System (EPIMS) Teacher (2305) Co-teacher (2306) Virtual course teacher (2307) Virtual course co-teacher (2308) Teacher – support content instruction Massachusetts Department of Elementary and Secondary Education 12

13. New Finance Reporting Tool: Edwin A powerful reporting and data analysis tool that gives authorized district and state level users access to new information, reports and perspectives on education and programs that specifically support improvements in teaching and learning. Agency stakeholders, district leadership, and district business managers are be able to analyze district/school financial and school building information alongside staffing, student enrollment, and student performance information. Both summary and detailed data is available Massachusetts Department of Elementary and Secondary Education 13

14. Reporting to Federal Government Schedule 1 of End of Year Financial Report is provided to and published by U.S. Census Bureau and the National Center For Education Statistics (F-33 report) Published and used by researchers to analyze individual district and statewide data Included in calculation of U.S. Gross Domestic Product and other economic data Massachusetts Department of Elementary and Secondary Education 14

15. Reporting to Federal Government (continued) The National Public Education Finance Survey (NPEFS) uses EOY and other data sources to collect and publish statewide reports. Facilitates statewide comparisons Used in Title 1 calculations Massachusetts Department of Elementary and Secondary Education 15

16. Future of MA school financial data collection process Maintain current process Will technology make process easier? Timeliness vs accuracy How does finance data fit into the overall goal of student achievement? Responsible public reporting Massachusetts Department of Elementary and Secondary Education 16