1. Emergency Pay guideline By Payroll Office Javier Martinez, Director

2. Emergency Pay Guideline Purpose: Formalize and provide departments and employees with Emergency Pay process Effective November 1 st 2010

3. Emergency Pay Guideline List Employee Eligibility ◦ Employee’s pay is late by the scheduled payday ◦ Regular Salary or Wages only ◦ Missing pay is $100 or greater ◦ Missing pay results in financial hardship Emergency Pay Restrictions ◦ Direct Deposit is not available ◦ Pays 90% of estimated Net Pay ◦ Check must be picked up in person at the Payroll Office, photo identification required

4. Emergency Pay Guideline Non-eligible Pay Categories ◦ Supplemental appointment ◦ Longevity or Hazardous Duty ◦ Overtime ◦ Regular Salary or Wages less than $100 ◦ All termination pay: Vacation and Floating Holiday ◦ Special Lump Sum Voucher Payments

5. Emergency Pay Guideline Emergency Check Request Procedure ◦ Notify affected employee of missed payroll ◦ Determine if employee is eligible for an Emergency Check ◦ If employee agrees with Emergency Check request, ensure all pay documents are final approved and submitted ◦ Complete and submit Emergency Check Form request to Payroll Office by email only to payroll@utsa.edu ◦ Notify employee when check will be available at Payroll Office

6. Emergency Pay Guideline Guideline Link: http://www.utsa.edu/payroll/ http://www.utsa.edu/payroll/ ◦ Continue to: Forms & Worksheets/Emergency Check Request

7. Emergency Pay Guideline Questions?