1. Summary of Kick-Off Meeting: AWAKE Technical Board 9 April 2014 E. Gschwendtner, 11 April 2014 1

2. Motivation Based on the experience in the last months (since the AWAKE experiment got approved), there is an urgent need to restructure and better organize the AWAKE collaboration in order be more efficient to meet the experimental goal of having first proton beam to the plasma cell in 2016 and electron acceleration in 2017. – Too many parallel issues/contacts – Lack of information distribution – Integration of the experiment at CERN covers every equipment from institutes. We need an institution where all issues concerning the design, installation and integration of the AWAKE experiment are coordinated and addressed: – Follow-up the technical progress of the different groups/tasks: Groups/institutes explain what they do and issues must be made aware to all concerned. The work is justified in front of the collaboration and put on the table. – Providing specifications of the technical implementation. – Milestone tracking and scheduling. – Take technical decisions. – Follow-up and documentation (minutes, reviews) We need an institution where the the required performance of the experiment and the physics goals are defined: E. Gschwendtner, 11 April 2014 2 Technical Board Physics and Experiment Board

3. AWAKE Collaboration Structure Technical Board (TB) Technical Coordinator: Edda Gschwendtner Deputy Technical Coordinator : Chiara Bracco Management Board (MB) Physics and Experiment Board (PEB) Coordinator: Patric Muggli Deputy: N.N. CERN AWAKE Project Project Leader: Edda G. Deputy Project Leader: Chiara Bracco WP1: Project Management WP Leader: Edda Gschwendtner WP2: SPS Beam WP Leader: Elena Chapochnikova WP3: p/e Beam Lines WP Leader: Chiara Bracco WP4: Integration, Installation WP Leader: Ans Pardons WP5: Electron Source: WP Leader: S. Doebert Institutes Task Group Coordinators 3 Collaboration Board (CB) Spokesperson: Allen Caldwell Deputy Spokesperson: Matthew Wing Technical Coordinator: Edda Gschwendtner Physics and Experiment Coordinator: Patric Muggli Simulation Coordinator: Konstantin Lotov E. Gschwendtner, 11 April 2014 WP6: Laser Beam Line WP Leader: V. Fedosseev

4. Technical Coordinator Mandate Coordinating the design, installation, integration and interfaces of the experiment. Providing a resource loaded planning and milestone tracking of the experiment. Providing specifications for the technical implementation of the experiment. Monitoring, on behalf of the Collaboration, on a regular basis the technical progress of the different tasks through technical reviews, test results and site visits. Organizing and steering the hardware and beam commissioning of the experiment. Organizing and preparing the operation of the experiment. E. Gschwendtner, 11 April 2014 4

5. Technical Board The Technical Board (TB) is the principal steering group in all matters of technical coordination and is chaired by the technical coordinator. The TB is composed of the Task-Group Coordinators (TGCs), CERN Work-package leaders (WPL) and sub-work-package leaders (SWPL). Members of the MB and the Deputy Technical Coordinator are ex-officio members of the TB. In the spirit of the mandate of the Technical Coordinator (TC) the TGCs, WPLs and SWPLs work together with and report to the TC on all issues covered by the mandate of the TC. The TC may set up, in consultation with the TB and on an ad-hoc basis, special working groups or task forces to address specific technical issues or advise on certain technical solutions. The TB is authorized to take technical decisions, which the TB deems not to have a significant impact on performance or cost of the AWAKE experiment. More important technical decisions are prepared in the form of a proposal by the TB for discussion at and decision by the MB. The Technical Coordinator or, in his absence, the Deputy Technical Coordinator chairs the TB. The TB meets regularly, typically once a month. The TC may call for extraordinary meetings of the TB to deal with specific or urgent topics. The decisions of the TB are recorded in minutes, which are made available to the Collaboration. E. Gschwendtner, 11 April 2014 5

6. TaskMemberInstitute/Technical Group Chair Technical CoordinatorEdda GschwendtnerCERN/EN-MEF Deputy Technical CoordinatorChiara BraccoCERN/TE-ABT Ex-officio members SpokespersonAllen CaldwellMPI Deputy spokespersonMatthew WingUCL Physics CoordinatorPatric MuggliMPI Simulation CoordinatorKonstantin LotovBINP Task Group Coordinators Metal vapor sourceErdem ÖzMPI Munich Helicon plasma cellOlaf GrulkeIPP Greifswald Pulsed discharge plasma cellNelson LopesIST Self-modulation diagnosticsRoxana TarkeshianMPI Electron spectrometerSimon JollyUCL Laser Electron gun elementsGraeme BurtCockcroft Institute Data Acquisition SimulationKonstantin LotovBINP, CERN, IST CERN work package leaders SPS beamElena ShaposhnikovaCERN/BE-RF Proton and electron beam linesChiara BraccoCERN/TE-ABT Experimental area, integration, installationAns PardonsCERN/EN-MEF Electron sourceSteffen DoebertCERN/BE-RF Laser beam line and interfaceValentin FedosseevCERN/EN-STI CERN Sub work package leaders Radiation ProtectionEduard FeldbaumerCERN/DGS-RP RF synchronizationAndy ButterworthCERN/BE-RF VacuumJan HansenCERN/TE-VCS Beam InstrumentationRhodri Jones, Lars JensenCERN/BE-BI Technical Board 6 E. Gschwendtner, 11 April 2014

7. Integration/Installation (A. Pardons) 7 Needed input from others ResponsibleDead-line Equipment needs:Racks, cables, electricity, ….All Next TB: 19 May 2014 Equipment: Dimensions, material of equipment, … CATIA drawings All Phase 1: T2/2014 Phase 2: T3/2015 Self-modulation diagnostics : DesignR. Tarkeshian Electron spectrometer:DesignS. Jolly, R. JonesT3/2014 Laser dumps:DesignP. Muggli, V. Fedosseev Electron source:DesignS. Doebert Laser roomLayoutV. Fedosseev, Cool&Vent,…T2/2014 QuadrupolesDownstream plasma cellPEBJune 2014 Task to be done for integration/installation DetailsDead-line Integration and Installation of the AWAKE experiment Beam lines, experimental area, experiment equipment, services, Laser room, electron source area Phase 1: T1/2016 Phase 2: T2/2017 Electron dumpDesignT1/2016 Radiation Protection constraintsInclude shielding, etc…Phase 1: T3/2015 Phase 2: T1/2017 SafetyRisk assessment E. Gschwendtner, 11 April 2014

8. Equipment Needs Equipment name and function: Equipment responsible: Location of your equipment: tunnel (in TT41, TT43, TCC4, TSG40, TSG41 or TCV4) and distance w.r.t. reference element or point Weight: Dimensions: Cooling needs: (air-cooled or water cooled): Electrical needs: (V,A) Power consumtion (average and max.) Special alignment needs? Auxiliaries: – Do you need space in racks underground? If yes, how many Units (standard AxBxC for 1U) and what is the max. distance between rack and equipment. (CERN provides standard racks) – Do you need cables to the control room (1000m distance)? If yes, which type of cables and how many? Do you have vacuum pumps, motors, chillers or other auxiliary equipment that needs to be installed? If yes, please give dimensions, weight etc. as above PLUS maximum distance from main equipment. Does your equipment (or its auxiliaries) need any of the following (if yes, please specify quantities, levels, …): – Gas/Vacuum/UPS back-up/Ethernet/ E. Gschwendtner, 11 April 2014 8  Dead-line: 19 May 2014

9. Vacuum (J. Hansen) E. Gschwendtner, 11 April 2014 9 Needed input from others ResponsibleDead-line VAT fast opening valve: Control system: is it fast and stable? Supply of fast alarm signal to beam permit? Link Rb vapor density measurement to VAT controller? E. Oz, P. Muggli, C. Bracco October 2014 Electron beam vacuum: Maximum acceptable pressure increase in gun and electron beam-line? Do we need a foil to avoid pressure increase? PEB, S. Doebert, C. Bracco October 2014 Where is the foil and what is the thickness? Bake out the electron beam-line? C. BraccoEnd April 2014 Proton beam vacuum: Carbon window to protect SPS beam. Where is the position? C. BraccoEnd April 2014 Laser vacuum:Laser stopper size (1) and laser mirrors supports (2)? P. Muggli (1), V. Fedosseev (2) End April 2014 Beam instrumentation:Size, amount, positions needed PEB, C. Bracco, L. Jensen October 2014 Electron spectrometer:Vacuum tube inside spectrometer and around detectorS. Jolly Beam dump line:Beam size C. Bracco, A. Petrenko End April 2014 Task to be done for vacuum DetailsDead-line Vacuum for laser, proton beam, electron source, electron beam and ‘secondary beam’. Valves, pumps, interlock system, control system, Study gas-load, outgassing. Design: Installation:

10. Beam-Lines (C. Bracco) E. Gschwendtner, 11 April 2014 10 Needed input from others ResponsibleDead-line Studies on proton/electron interaction Shielding wall needed? Details on electron injection PEB, G. Rumolo, DESYOctober 2014 Specification for vacuum tube and diagnostics Decision on on-axis/off-axis.PEB, Collaboration MeetingNovember 2014 Task to be done for Beam-Lines DetailsDead-line Electron and Proton beam-lineSpecifications, design Proton – laser merging point Beam interlock systemAll beam-lines Electron-proton injectionVacuum chamber, instrumentation, magnet… Commissioning stepsDefine precision requirements, diagnostic needs,… Control systemDAQ, logging, etc.. Equipment needsCables, racks, cooling, …Next TB: 19 May 2014 SafetyRisk assessments

11. Electron Source (S. Doebert) E. Gschwendtner, 11 April 2014 11 Needed input from others ResponsibleDead-line Timing: How is it organized (beam, controls, DAQ) C. Experiment data taking What needs to be synchronized, sampling rates PEB Integration Locations for power supplies, DAQ, diagnostics,… A. Pardons, equipment owners BoosterG. Burt – Cockcroft Institute Task to be done for Electron source DetailsDead-line PHIN-source, klystron, beam instrumentation, additional equipment Convert source to copper cathode? Beam dynamics simulations Synchronization3 GHz Pre-commissioningIn CTF2 in 2016 SafetyE.g. modulator oil, HV, Risk assessment Control systemTiming, DAQ, logging, remote control, … Equipment needsCables, racks, cooling, …Next TB: 19 May 2014 …

12. Laser (V. Fedosseev) E. Gschwendtner, 11 April 2014 12 Needed input from others ResponsibleDead-line Layout at CERN Amplitude design adapted to CERN: description of laser setup with diagnostics and compressor P. Muggli, Amplitude Control system Amplitude control system, remote desktop or full integration in CERN P. Muggli, Amplitude Optical delayOptical path difference in laserP. Muggli, Amplitude Pulse compressorDesign, who provides what?P. Muggli, Amplitude SynchronizationLaser mode-locker, …P. Muggli, A. Butterworth Beam pathsFrom CATIA drawingsA. Pardons Laser beam dumpDesign, specificationsP. Muggli, V. Vlachoudis (?!) DiagnosticsWho provides what?P. Muggli, V. Fedosseev Task to be done for Laser DetailsDead-line Beam transfer optics and mechanicsTo plasma cell, photo-injector, laser beam monitoring and control Design of system at photo-injector Implementation of laser safetyAccess system, risk assessment Installation of laser setupLaser room, beam-lines, laser shutter Control systemRemote laser control Equipment needsCables, racks, cooling…Next TB: 19 May 2014

13. RF Synchronization (A. Butterworth) E. Gschwendtner, 11 April 2014 13 Needed input from others ResponsibleDead-line Laser:Frequencies, mode-locker,P. Muggli Control system:What exists at CERN? Task to be done for RF Synchronization DetailsDead-line Synchronization of proton, electron and laser beamRephase SPS beam to AWAKE Jitter budgetJitter from all possible sources (equipment, slow drifts,…) Signal distribution from AWAKE to BA3 (~3km)New hardware Other synchronization signals?10 MHz reference, fast valve, kicker Control systemDAQ, logging, etc… Equipment needsCables, racks, cooling, …Next TB: 19 May 2014

14. Radiation Protection (E. Feldbaumer) E. Gschwendtner, 11 April 2014 14 Needed input from others ResponsibleDead-line Material of equipment:First design of all equipment/materialAll Updated integration: Electron source and area downstream the plasma included A. Pardons Task to be done for Radiation Protection DetailsDead-line Radiation Maps of AWAKE experimental areaDose maps, radiation to electronics Define areas for racks, electronicsNeeded additional shielding Electron source shieldingWall around electron source

15. Metal Vapor Source (E. Öz) E. Gschwendtner, 11 April 2014 15 Needed input from others ResponsibleDead-line Integration: Detector integration in the area downstream the plasma A. Pardons Control system:What exists at CERN? RF synchronization:Fast valve signalA. Butterworth Beam Interlock system:Fast valve signalM. Zerlauth Task to be done for Metal Vapor Source DetailsDead-line Design of the plasma cellSize, needed supports,… Density measurements of RbMust be linked to fast valve VAT fast opening valveDesign, control system, alarm, connection to beam interlock system and RF sychnronization SafetyRubidium, oil heater, risk assessment Control systemDAQ, logging, etc… Equipment needsCables, racks, cooling, …Next TB: 19 May 2014

16. Helicon Source (O. Grulke), Discharge Source (N. Lopes) E. Gschwendtner, 11 April 2014 16 Needed input from others ResponsibleDead-line Integration:Area downstream the plasmaA. Pardons Control system:What exists at CERN? Task to be done for Helicon and Discharge Source DetailsDead-line Design of the sourceSize, needed supports,… Safety Control systemDAQ, logging, etc… Equipment needsCables, racks, cooling, power, …Next TB: 19 May 2014

17. Electron Spectrometer (S. Jolly) E. Gschwendtner, 11 April 2014 17 Needed input from others ResponsibleDead-line Vacuum window:Recommendations (e.g. Mylar, Silicon)J. Hansen Integration:Spectrometer and detectors in areaA. Pardons Task to be done for Electron Spectrometer DetailsDead-line Spectrometer magnet (UCL)Decide on MBPS or other magnet (new design?!) Vacuum pipe (UCL)Size, viewports, windows Spectrometer detector (BI)Study different detector types, supports Control system (UCL & BI)DAQ, logging, etc… Equipment needs (UCL & BI)Cables, racks, …Next TB: 19 May 2014 Note: many specifications are results from studies in the PEB! Note: For the electron spectrometer task a collaboration between UCL and CERN Beam Instrumentation Group will be setup.

18. Self-Modulation Diagnostics (R. Tarkeshian) E. Gschwendtner, 11 April 2014 18 Needed input from others ResponsibleDead-line Integration: Detector integration in the area downstream the plasma A. Pardons Control system:What exists at CERN Task to be done for Self-Modulation Diagnostics DetailsDead-line Diagnostics instrumentation (CTR, OTR, TCTR)Design, needed supports, … Vacuum pipeSize, windows Control systemDAQ, logging, etc… Equipment needsCables, racks, …Next TB: 19 May 2014 Note: many specifications are results from studies in the PEB!

19. Planning E. Gschwendtner, 9 April 2014 19 20142015201620172018 T1T2T3T1T2T3T1T2T3T1T2T3Q1Q2Q3Q4 CNGS dismantling Cabling Cooling and Ventilation installation Laser installation: clean room, laser beam- line, laser LS2 Civil engineering: electron tunnel, laser tunnel control room refurbishme nt MagnetSurvey Power converters Vacuum Beam instrumenta tion Access system Beam interlock implement ation Alarm, fire system Experiment installation: Plasma cell, diagnostics, Electron source and electron beam-line installation Commissio ning Physics Commissio ning Physics Installation planning: Specifications of p/e beam instrumentation and e-beam magnets 2 years (design, specifications, procurement, tests) Specs frozen for vacuum Equipment needs Note: Not a lot of time for physics! Phase 1 physics run (proton/laser/plasma) during end 2016 and in 2017 During 2017 also also installation of electron source and beam-line. Phase 2 (proton/laser/electron/plasma) only first half of 2018. LS2 lasts until beginning 2020!

20. Planning Deadlines: – End May 2014: Cable needs defined. – October 2014: Specifications for vacuum system of phase 1 experiment in 2016 frozen – End October 2014: electron/proton beam merging area defined Specifications for magnets, beam instrumentation, vacuum – Beginning 2015: Electron spectrometer vacuum design specified – Much more to be defined by next TBs !!! E. Gschwendtner, 9 April 2014 20

21. Summary Important meeting to coordinate and address AWAKE experiment design, integration, installation issues. We have a short time-scale of preparing the experiment and tight planning Allows the tasks owners and work-package leaders to get ‘proactive’ and raise important points. – Integrate not only the experiment, but also the task owners into the organization. – Task owners and work-package leaders are supposed to take their role very seriously. Working very closely with the Physics and Experiments Board (PEB). – Many points are defined by physics needs, e.g. electron spectrometer design, … Regular meetings: ~every month Then: Follow-up! Decisions and Action Items are summarized in minutes. E. Gschwendtner, 11 April 2014 21 Typical Agenda of the TB: – Progress reports from task owners/WP leader – Planning – Follow-up – Matters Arising

22. Next Steps E. Gschwendtner, 11 April 2014 22 Task group owners makes sure that the dead-lines in the current tables (and those which come up) are taken care of. Until the next TB meeting each task-owner – Prepares for each task the milestones Allows to check how this fits into the general planning and whether there are any issues for any tasks. – completes the tables shown in the kick-off meeting (tasks to be done/needed input from others) – Fills out the equipment needs table.  Next TB meeting: Monday 19 May 2014 at 14:00

23. Equipment Needs Equipment name and function: Equipment responsible: Location of your equipment: tunnel (in TT41, TT43, TCC4, TSG40, TSG41 or TCV4) and distance w.r.t. reference element or point Weight: Dimensions: Cooling needs: (air-cooled or water cooled): Electrical needs: (V,A) Power consumtion (average and max.) Special alignment needs? Auxiliaries: – Do you need space in racks underground? If yes, how many Units (standard AxBxC for 1U) and what is the max. distance between rack and equipment. (CERN provides standard racks) – Do you need cables to the control room (1000m distance)? If yes, which type of cables and how many? Do you have vacuum pumps, motors, chillers or other auxiliary equipment that needs to be installed? If yes, please give dimensions, weight etc. as above PLUS maximum distance from main equipment. Does your equipment (or its auxiliaries) need any of the following (if yes, please specify quantities, levels, …): – Gas/Vacuum/UPS back-up/Ethernet/ E. Gschwendtner, 11 April 2014 23  Dead-line: 19 May 2014