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Microsoft ® Outlook 2000 Optimizing Tasks, Notes, and Journals.

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Presentation on theme: "Microsoft ® Outlook 2000 Optimizing Tasks, Notes, and Journals."— Presentation transcript:

1 Microsoft ® Outlook 2000 Optimizing Tasks, Notes, and Journals

2 ©2001 Paradigm Publishing Inc.Outlook Section 4 - 2 Tasks Entering activities in Tasks is similar to jotting down a list of jobs in a to-do list.

3 ©2001 Paradigm Publishing Inc.Outlook Section 4 - 3 Task Window

4 ©2001 Paradigm Publishing Inc.Outlook Section 4 - 4 Task Recurrence Dialog Box A task that you perform on a regular basis can be set up in a similar manner to a recurring appointment.

5 ©2001 Paradigm Publishing Inc.Outlook Section 4 - 5 Completed Task Click white box to mark task as complete.

6 ©2001 Paradigm Publishing Inc.Outlook Section 4 - 6 Task Status

7 ©2001 Paradigm Publishing Inc.Outlook Section 4 - 7 Assigning Tasks Click down-pointing triangle on New button and then click Task Request. Recipient receives task request via e- mail message.

8 ©2001 Paradigm Publishing Inc.Outlook Section 4 - 8 Accepting a Task Request Recipient can choose to Accept or Decline task request. Can key a response to task originator. Once a task is accepted you become the task owner.

9 ©2001 Paradigm Publishing Inc.Outlook Section 4 - 9 By Category View Related tasks can be assigned to a category similar to Contacts.

10 ©2001 Paradigm Publishing Inc.Outlook Section 4 - 10 Active Tasks View Active Tasks are those with a status of: Not Started In Progress Waiting on Someone Else

11 ©2001 Paradigm Publishing Inc.Outlook Section 4 - 11 Notes Use for small amounts of unstructured information. Use as Reminders. Can be placed on the desktop.

12 ©2001 Paradigm Publishing Inc.Outlook Section 4 - 12 Notes List View

13 ©2001 Paradigm Publishing Inc.Outlook Section 4 - 13 Notes Options Dialog Box

14 ©2001 Paradigm Publishing Inc.Outlook Section 4 - 14 Journal Entries Track events or items from telephone calls, conversations, meetings, and so on.

15 ©2001 Paradigm Publishing Inc.Outlook Section 4 - 15 Day View

16 ©2001 Paradigm Publishing Inc.Outlook Section 4 - 16 Automatic Journal Options Contacts and Journal are closely integrated. Select the types of activities for individual contacts you want automatically recorded in the Journal.

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