1. CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction TOM TORLAKSON State Superintendent of Public Instruction Language Policy and Leadership Office Update Bilingual Coordinators Network Meeting September 15, 2011 Sacramento, CA

2. TOM TORLAKSON State Superintendent of Public Instruction 2 Title III Program and Funding Carlos Rivera Administrator

3. TOM TORLAKSON State Superintendent of Public Instruction 33 Cash Management Data Collection System Most recent reporting period –July 10–31, 2011 Next reporting period –October 10–31, 2011

4. TOM TORLAKSON State Superintendent of Public Instruction 44 Cash Management Data Collection System Resources and Contacts For more information on the data collection system, including instructions, reporting dates, and frequently asked questions, please visit the California Department of Education’s (CDEs) Federal Cash Management Web page at http://www.cde.ca.gov/fg/aa/cm. For program questions, please contact Karen Almquist, Education Fiscal Services Assistant, by phone at 916-327-4406 or by e-mail at FederalCashManagement@cde.ca.gov.

5. TOM TORLAKSON State Superintendent of Public Instruction 55 Title III Apportionments Fiscal Year 2010–11 The third payment was released in June 2011. Warrants were mailed and should have been received by county treasurers in July 2011. The fourth payment was scheduled to be released earlier this month.

6. TOM TORLAKSON State Superintendent of Public Instruction 66 2011–12 Applications Applications for 2011–12 Limited English Proficient (LEP) and Immigrant Education Student Subgrant Programs have been submitted by local educational agencies (LEAs).

7. TOM TORLAKSON State Superintendent of Public Instruction 77 2011–12 Private School Participation Private school requests to participate (Immigrant) and private school reports via the Con App p. 4 (LEP) have been completed. A memorandum of understanding should be completed by October 31, 2011, for any participating private schools.

8. TOM TORLAKSON State Superintendent of Public Instruction 88 2011-12 Awards The 2011–12 Title III estimated per pupil amounts are: –LEP: $108.61 –Immigrant: $100.00

9. TOM TORLAKSON State Superintendent of Public Instruction 99 2011–12 Awards Title III sub-grantees will no longer receive an award letter from the Language Policy and Leadership Office (LPLO). Funding information, including a directory of Title III direct funded (DF) LEAs, consortia, and their respective private school information is available on the Title III Notices of Apportionments Web page at http://www.cde.ca.gov/sp/el/t3/tiiiapportnotify.as p.

10. TOM TORLAKSON State Superintendent of Public Instruction 10 End of Year Expenditure Reports End of Year (EOY) expenditure reports will be available online October 3, 2011, and are due October 28, 2011. –DF LEAs and consortia leads will receive two separate letters: one containing a personal identification number; and one with the password. They will report for the 2009–10 and 2010–11 fiscal years (FYs). –Consortia leads in either FY 2009–10 or FY 2010–11 will report ONLY for the year(s) in which they were the lead.

11. TOM TORLAKSON State Superintendent of Public Instruction 11 End of Year Expenditure Reports LEAs must report all obligations on the EOY expenditure report. –According to the California State Accounting Manual, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” –To determine whether a financial commitment should be reported as an obligation, please refer to Title 34, Part 76, Section 707 from the Code of Federal Regulations (CFR): Retrieve by CFR citation Web page at http://www.gpoaccess.gov/cfr/retrieve.html (Outside Source).

12. TOM TORLAKSON State Superintendent of Public Instruction 12 End of Year Expenditure Reports All obligations must be liquidated no later than 90 days after the funding period ends. FY 2009–10 subgrant obligations need to be liquidated by December 30, 2011.

13. TOM TORLAKSON State Superintendent of Public Instruction 13 End of Year Expenditure Reports Please visit the following Web pages for online access to the EOY reports: –LEP: http://www.cde.ca.gov/sp/el/t3/t3eoylep.asp –Immigrant: http://www.cde.ca.gov/sp/el/t3/t3eoyimm.asp

14. TOM TORLAKSON State Superintendent of Public Instruction 14 Federal Guidance: Supplement, not Supplant Webinar May 4, 2011 –Archived on West Ed's Title III Funds: Supplement, Not Supplant in California Web page at http://www.webdialogues.net/cs/TitleIII- casupplement-home/view/di/248?x- t=home.view (Outside Source)

15. TOM TORLAKSON State Superintendent of Public Instruction 15 Federal Guidance: Private School Participation Equitable Services Requirements- Services to Limited English Proficient Students in Private Schools Webinar –July 20, 2011 –PowerPoint available by request to Erin Koepke by phone at 916-323-5467 or by e-mail at ekoepke@cde.ca.gov

16. TOM TORLAKSON State Superintendent of Public Instruction 16 Federal Guidance: Funding for Translation of Documents Annual letter July 12, 2011 General translation of documents: –May not use Title III for translation of general handout documents –May use Title I for translation of parental notifications

17. TOM TORLAKSON State Superintendent of Public Instruction 17 Federal Guidance: Funding for Translation of Documents May use Title III for translation of specific documents: –Reason for identification –Method of assessment and level of English proficiency –Description of program settings –Program placement and rationale

18. TOM TORLAKSON State Superintendent of Public Instruction 18 Federal Guidance: Funding for Translation of Documents –Exit requirements –Coordination with objectives of Individualized Education Program (if appropriate) –Parental rights –Failure to make progress on the Annual Measurable Achievement Objectives (AMAOs) (if appropriate)

19. TOM TORLAKSON State Superintendent of Public Instruction 19 Title III LEP Program and Fiscal Contacts LEP Student Subgrant Fiscal Questions: Patty Stevens, Associate Governmental Programs Analyst, by phone at 916-323-5838 or by e-mail at pstevens@cde.ca.gov LEP Student Subgrant Program Questions: Michele Anberg-Espinosa, Bilingual/Migrant Programs Consultant by phone at 916-323-4872 or by e-mail at manbergespinosa@cde.ca.gov

20. TOM TORLAKSON State Superintendent of Public Instruction 20 Title III Immigrant Program and Fiscal Contacts Immigrant Student Subgrant Fiscal Questions: Jim Shields, Associate Governmental Programs Analyst, by phone at 916-319-0267 or by e-mail at jshields@cde.ca.gov Immigrant Student Subgrant Program Questions: Erin Koepke, Education Programs Consultant, by phone at 916-323-5467 or by e-mail at ekoepke@cde.ca.gov

21. TOM TORLAKSON State Superintendent of Public Instruction 21 Two-Way Bilingual Immersion

22. TOM TORLAKSON State Superintendent of Public Instruction 22 Two-Way Bilingual Immersion Two-Way Bilingual Immersion (TWBI) Directory Partial results presented at the National TWBI Conference in late June. Approximately 130 schools from the 2009 directory have not reported. 22

23. TOM TORLAKSON State Superintendent of Public Instruction 23 Two-Way Bilingual Immersion TWBI Directory Highlights 151 schools/LEAs reporting Approximately 50 new and/or expanding programs Growth! Total programs estimated around 275 More diversity of languages Many programs expanding to the secondary level 23

24. TOM TORLAKSON State Superintendent of Public Instruction 24 Two-Way Bilingual Immersion TWBI Directory Subject areas by language and by grade level Student composition (English-only/Initially Fluent English Proficient, Re-designated Fluent English Proficient, or English Learner) Materials and Resources Awards, Biliteracy Seal Results are anticipated to be posted in October on an Excel document at the Two-Way Immersion Web page, located at http://www.cde.ca.gov/sp/el/ip/ 24

25. TOM TORLAKSON State Superintendent of Public Instruction 25 Two-Way Bilingual Immersion Contact For questions regarding TWBI, please contact Michele Anberg-Espinosa, Bilingual/Migrant Education Consultant, by phone at 916-323-4872 or by e-mail at manbergespinosa@cde.ca.gov. 25

26. TOM TORLAKSON State Superintendent of Public Instruction 26 Title III Accountability Update Lilia G. Sánchez Education Programs Consultant

27. TOM TORLAKSON State Superintendent of Public Instruction 27 Title III Accountability The Elementary and Secondary Education Act (ESEA),Title III, requires states to hold LEAs and Consortia accountable for meeting AMAOs as a condition of funding LEAs are accountable for meeting the following three AMAO targets: AMAO 1: Annual progress in learning English AMAO 2: Progress in attaining English- language proficiency AMAO 3: Meeting Adequate Yearly Progress (AYP) requirements for the EL subgroup at the LEA or Consortia level

28. TOM TORLAKSON State Superintendent of Public Instruction 28 Consequences of Not Meeting AMAOs If a Title III or consortia does not meet any one or more of the three AMAOs in any year, it must: Inform the parents of all ELs in the LEA or the consortia as a whole, that the AMAOs have not been met This notification should be provided within 30 days of the public release of the Title III Accountability reports

29. TOM TORLAKSON State Superintendent of Public Instruction 29 Title III Year 2 LEAs in Improvement Status Pursuant to requirements of ESEA, Section 3122(b)(2)(3) LEAs and Consortia that fail to meet one or more AMAOs for two consecutive years (FY 2009–10, and FY 2010–11)

30. TOM TORLAKSON State Superintendent of Public Instruction 30 Title III Year 2 LEAs in Improvement Status Must develop an Improvement Plan Addendum (IPA) The IPA shall specifically address the factors that prevented the LEA or consortia from achieving the AMAOs

31. TOM TORLAKSON State Superintendent of Public Instruction 31 Title III Year 2 LEAs in Improvement Status Up to 164 LEAs will be identified as not having met one or more AMAOs for two consecutive years Data source: 2010 AYP Report and FY 2009–10 Title III Accountability Report released September 2010

32. TOM TORLAKSON State Superintendent of Public Instruction 32 Title III Year 4 LEAs in Improvement Status Pursuant to requirements of the ESEA, Section 3122 (b)(4), and approved by the State Board of Education (SBE): LEAs and Consortia failing to meet one or more AMAOs for four consecutive years (FY 2007–08, FY 2008–09, and FY 2009–10, and FY 2010-11) are required to modify their curriculum, program, and method of instruction

33. TOM TORLAKSON State Superintendent of Public Instruction 33 Title III Year 4 LEAs in Improvement Status Up to 168 LEAs will be identified as not having met one or more AMAOs for four consecutive years Data source: 2010 AYP Report and FY 2009–10 Title III Accountability Report released September 2010

34. TOM TORLAKSON State Superintendent of Public Instruction 34 Title III Web Page Accountability Requirements “Title III Accountability Requirements 2011” http://www.cde.ca.gov/sp/el/t3/t3amao targets11.asp Deadlines for submission of Plans will be posted on this Web page.

35. TOM TORLAKSON State Superintendent of Public Instruction 35 Title I, II, and III Coordinated Technical Assistance LEAs or consortia receiving funding under Title I, II, and III must meet student achievement targets by FY 2013–14 In many cases, the students of Title I, II, and III are the same Everyone in the system needs to work together to align improvement support for each of the ESEA Titles to help students meet the required linguistic and academic achievement targets

36. TOM TORLAKSON State Superintendent of Public Instruction 36 Title I, II, and III Coordinated Technical Assistance Common notice letter to all LEAs in September notifying them of their improvement status under ESEA, Title I, II, and III, and action that needs to be taken Technical Assistance CDE Program Improvement LEA Requirements Web page at http://cde.ca.gov/ta/ac/ti/leapireq.asp A Webcast and power points urging LEAs to engage staff from across ESEA on common, aligned work to support improved student achievement are archived for reference

37. TOM TORLAKSON State Superintendent of Public Instruction 37 Title I, II, and III Coordinated Technical Assistance Revised school and district program self- assessment tools are also posted, including: –Academic Program Survey (APS) –District Assistance Survey (DAS) –English Learner Subgroup Self-Assessment (ELSSA), and –Inventory of Services and Support (ISS) for Students with Disabilities

38. TOM TORLAKSON State Superintendent of Public Instruction 38 Title I, II, and III Coordinated Technical Assistance Archived 2009-10 technical assistance presentations are available at the California Comprehensive Center (CA CC) at WestEd Web page at http://www.cacompcenter.org/cs/cacc/print/htd ocs/cacc/esea-requirements.htm (Outside Source) View the appropriate presentation(s) to ensure that your LEA fully implements the requirements under its Title I, II, and/or III improvement status

39. TOM TORLAKSON State Superintendent of Public Instruction 39 Title III Technical Assistance for Year 2 and Year 4 Tentative Dates and Sites for Forums October 31–Nov 1, Riverside Historic Mission Inn November 3–4, Sacramento Radisson Hotel

40. TOM TORLAKSON State Superintendent of Public Instruction 40 Title III Technical Assistance for Year 2 and Year 4 Tentative Agenda Accountability Requirements specific to Y2 or Y4 respective to each day. This includes how the Leads will work with LEAs and how they will be monitored ELSSA and data activity—LEAs will be asked to bring a completed ELSSA and any other pertinent data Needs Assessment CDE Volume to guide appropriate activities included in plan Uploading plan into CAIS/CACC Online System Team working time with Regional Lead Support

41. TOM TORLAKSON State Superintendent of Public Instruction 41 Title III Technical Assistance for Year 2 and Year 4 The CDE and the County Office of Education (COE) Regional Leads, in partnership with the CA CC at WestEd Technical assistance to LEAs failing to meet the AMAOs for two and four years As per the agreement of services with the California County Superintendents Educational Services Association (CCSESA)

42. TOM TORLAKSON State Superintendent of Public Instruction 42 Title III Technical Assistance for Year 2 and Year 4 In FY 2011–12 the CDE will disburse $2 million in Title III local assistance funds Eleven COEs continue to provide technical support. Title III Year 2 Improvement Plan Addendum Title III Year 4 Action Plan Title III sections 3122(b) (2), (3), and (4)

43. TOM TORLAKSON State Superintendent of Public Instruction 43 Title III Technical Assistance for Year 2 and Year 4 In FY 2011–12, the COE Regional Leads will be assisting: Up to 164 LEAs in Title III Year 2, and Up to 168 LEAs in Title III Year 4 Projection based on the results of the FY 2009–10 Title III Accountability Reports released September 2010

44. TOM TORLAKSON State Superintendent of Public Instruction 44 County Office of Education Leads Region 1Patty Dineen-Wehn Sonoma County Office of Education 707-524-2908, pdineen@scoe.org Stephanie Wayment Lake County Office of Education 707-262-4163, swayment@lakecoe.org Region 2Holly Ahmadi Butte County Office of Education 530-532-5713, hahmadi@bcoe.org Rindy DeVoll Butte County Office of Education 530-532-5806, rdevoll@bcoe.org

45. TOM TORLAKSON State Superintendent of Public Instruction 45 County Office of Education Leads Region 3Jan Mayer Sacramento County Office of Education 916-228-2619, jmayer@scoe.net Region 4Charlotte Ford Contra Costa County Office of Education, 925-942-3357, cford@cccoe.k12.ca.us Denise Giacomini San Mateo County Office of Education 650-802-5348, dsgiacomini@smcoe.k12.ca.us Cynthia Medina Alameda County Office of Education: 510-670-4549, cmedina@acoe.org

46. TOM TORLAKSON State Superintendent of Public Instruction 46 County Office of Education Leads Region 5Yee Wan Santa Clara County Office of Education 408-453-6825, yee_wan@sccoe.org Nancy San Jose Santa Clara County Office of Education 408-453-6859, nancy_sanjose@sccoe.org Region 6Olivia Sosa San Joaquin County Office of Education 209-468-4865, ososa@sjcoe.net

47. TOM TORLAKSON State Superintendent of Public Instruction 47 County Office of Education Leads Region 7Guadalupe Solis Tulare County Office of Education 559-651-3831, gsolis@tcoe.org Laura A. Gonzalez Tulare County Office of Education 559-651-3046, laurag@ers.tcoe.org Region 8Elva Hennessee Kern County Superintendent of Schools Office 661-636-4239, ehennessee@kern.org

48. TOM TORLAKSON State Superintendent of Public Instruction 48 County Office of Education Leads Region 9Antonio Mora San Diego County Office of Education 858-569-3114, amora@sdcoe.net Karla Groth San Diego County Office of Education 858-569-3104, kgroth@sdcoe.net

49. TOM TORLAKSON State Superintendent of Public Instruction 49 County Office of Education Leads Region 10Maritza Rodriguez Riverside County Office of Education 951-826-6434, mrodriguez@rcoe.us Jose Espinoza San Bernardino County Superintendent of Schools 909-386-2608, jose_espinoza@sbcss.k12.ca.us Region 11Magdalena Ruz-Gonzalez Los Angeles County Office of Education 562-922-6332, Ruz-Gonzalez_Magda@lacoe.edu Silvina Rubinstein Los Angeles County Office of Education 562-940-8817; 562-922-6291, rubinstein_silvina@lacoe.edu

50. TOM TORLAKSON State Superintendent of Public Instruction 50 Online Resources and Contacts Title III Accountability Requirements 2011 Web page at http://www.cde.ca.gov/sp/el/t3/t3amaotargets11asp Lilia G. Sánchez, Education Programs Consultant, by phone at 916-319-0265 or by e-mail at lsanchez@cde.ca.gov LEAP-TitleIIIYear2@cde.ca.gov LEAP-TitleIIIYear4@cde.ca.gov

51. TOM TORLAKSON State Superintendent of Public Instruction 51 12th Annual Accountability Leadership Institute for English Learner and Immigrant Students December 5–6, 2011 San Diego Sheraton Hotel Nancy Zarenda, Institute Chair

52. TOM TORLAKSON State Superintendent of Public Instruction 52 2011 FOCUS Collaborations and Partnerships for English Learner Success

53. TOM TORLAKSON State Superintendent of Public Instruction 53 Keynote Speakers Rosalinda Barrera, Ph.D., U.S. Department of Education (invited) Willard Daggett, Ed.D., Center for International Education (confirmed) Russell Rumberger, Ph.D., University of California Office of the President (confirmed)

54. TOM TORLAKSON State Superintendent of Public Instruction 54 Partial List of Workshop Topics Federal & State Legislative Updates Title III Accountability EL Research & Best Practices Common Core Standards RTI & ELs Assessments Long-Term ELs EL Parental Involvement Preschool & ELs Migrant Education Policies & Practices Categorical Program Monitoring Updates and more.

55. TOM TORLAKSON State Superintendent of Public Instruction 55 REGISTRATION NOW AVAILABLE Begin the process online (PAYMENTS MUST BE MAILED IN) For additional information contact: Nancy Zarenda Institute Chair ALI@cde.ca.gov We look forward to seeing you in San Diego!