1. Lesson 3 Text in Publications

2.  Prepare layout for a publication  Develop text boxes for a publication  Use bullets and numbering in a publication  Check spelling and copy formats in a publication  Create tables in publications

3.  Guides are used to help visualize non- printing areas and align objects on the page and to each other.  Layout guides affect the entire publication and appear on all pages. They appear as blue dotted lines. Two types: ◦ Margin guides ◦ Grid guides

4. Margin guides define the page margins. To hide margin guides: View Tab, Show group, Guides command Additional horizontal and vertical Grid guides may be added: Page Design Tab, Layout Group, Guides, Grid and Baseline Guides. Blue lines On All pages

5. Grid Lines:  Ruler guides are specific to individual pages. They appear as green dotted lines. To create and modify ruler guides: Page Design Tab, Layout Group, Guides Grid Lines: Green lines Show on individual pages

6.  Adding text to a publication using a text box enables the text to be easily moved and resized.  Borders, shading, and formatting may also be applied to text in a text box.  Format text boxes using the Format Text Box dialog box (available on the Shortcut menu when you right click).

7.  Apply borders (lines) and shading (fill) using the Colors and Lines tab in the Format Text Box dialog box.  Text boxes can be moved and resized using the resizing handles located around the box.  Each text box has its own set of margins, called white space, which is used to improve clarity of the information in the publication.

8.  Bullets and numbers are used to organize lists of information in a publication.  Numbered lists are used to present items that need to be organized in a specific sequence.  Bullets are used for lists of unordered items.  Bullets and numbering may be applied to the text before OR after it is keyed.  Use the commands in the Paragraph group on the Home ribbon.

9.  The bullet or numbering style can be formatted using the Bullets and Numbering dialog box.

10.  Spelling errors can distract the reader and discredit an artfully designed publication.  Use the Spelling command in the Proofing group on the Review tab to check the spelling of text in a text box.  A misspelling is indicated by a wavy red line under the word.  Words can be added to the dictionary so that they are not marked as errors.  Hot key for Spelling: F7

11.  Text formatting is a method of adding visual interest to text.  To increase productivity in a publication, the Format Painter may be used to copy text formatting to different locations within a publication.  To use Format Painter, highlight the text containing the desired format. On the Home Tab, in the Clipboard group, click on Format Painter. Drag the cursor over the target text.

12.  To copy formatting to multiple locations, selecting the text with the appropriate format and double-click the Format Painter icon.  The hot key for Format Painter is Ctrl+Shift+C

13.  Tables organize information for easy readability.  A table is a collection of information organized columns and rows.  Insert a table using the Insert tab, Tables group, Tables command.  Columns and rows can be added or deleted using the Table Tools Layout ribbon.  Column width, row height, predesigned table formats, line weight and color can be changed using the Table Tools Format tab.