1. Strategic Onboarding
Strengthening Institutional Culture through Engagement-Focused Employee Onboarding

2. Speakers Moderator Brett Tearney – Product Manager, PeopleAdmin
Brett has more than ten years experience building talent management systems, including recruiting, onboarding and performance management applications.
Brett will outline what strategic onboarding looks like and explain the benefits of having an automated onboarding solution and how it can improve the employee engagement process.
Wendy Middlebrook – Director Of Human Resources, PeopleAdmin
Wendy will discuss the onboarding challenges she has experienced in her decade-plus history in talent management and how automation can improve upon this crucial piece of the staffing process.
Moderator
Tommy Siragusa – Marketing Manager, PeopleAdmin

3. In this webcast, we will cover:
What is onboarding?
Onboarding vs. orientation
Stages of onboarding
Cost of lacking strategic employee engagement
Manual onboarding - A Personal Account
PeopleAdmin integrated onboarding solution
Benefits of an automated onboarding solution
Q&A

4. Submitting Questions Use the Q&A Panel to ask questions
Type-in your question
Select to direct it to “host and panelists”
Submitted questions will be answered at the end of the webcast
If your question does not get answered, we will reach out to you individually

5. Performance Management
Onboarding
The process of meeting new employees’ immediate needs.
The first and best opportunity to turn new hires into productive, happy and successful employees.
Recruiting
Onboarding
Performance Management
Industry experts define Onboarding as:
The process of acquiring, accommodating, assimilating, and accelerating new team members…(Simpson 2009).
Provides a framework…to maximize employee productivity, engagement, and retention (Lavigna 2009).
…starts with the first contact of a potential new hire - building and establishing engagement earlier in the employment stage and continuing after the traditional orientation program ends (Moretti 2004).
…formation of a mutually satisfying relationship between the company and the new hire (Friedman 2006).

6. Onboarding vs. Orientation
Goal: Strategic Engagement
Spans First Year of Employment
Involves Diverse Stakeholders
Comprehensive Breadth
Engages Employee
Goal: Complete Transactions
Lasts Less Than a Week
Owned by HR
Addresses Tactical and Operational needs
Requires Attendance

7. Stages of Onboarding The first day is just the beginning
Pre-Employment
First Day
First Week
First 90 Days
First Year
Organizational readiness: IT, Facilities, Security, and Payroll
Expedite transactional activities: paperwork completion and provisioning
Facilitate employee preparations: documentation, video tours, photo directory
Coordinate first-day schedule
Cultural introduction: goals, mission, and vision
Constant employee engagement: create connections
Set clear expectations
Establish transition coach and mentor relationships
Provide regular opportunities to ask questions
Initiate training and development
Ensure resource availability
Give room for improvement and error
Provide regular feedback
Create Professional Development Plan
Acknowledgement of success
Smooth transition to performance management

8. The Cost of lacking Strategic Process
Recent Research:
Only 30% of employees engaged
80% of turnover attributed to onboarding
Disengagement seen during first day
Nearly 1/3 job searching within 6 months
More than 30% of new hires exit before 2 years
50% five-year attrition rates common
Turnover costs at least 30%-50% of first year pay
Sources:
Gallup poll
Curry, Lynne Getting the right employees: Multi-staged hiring process recommended. Alaska Business Monthly 26, no. 6: Business Source Complete, EBSCOhost (accessed August 3, 2010).
Hyland, Lars Welcome aboard. Training Journal. May
Stein, Mark, and Lilith Christiansen Successful onboarding: Strategies to unlock hidden value within your organization. New York: McGraw-Hill.

9. Manual Onboarding – A Personal Account
And round
Round
Where?
Higher operational costs
Inefficient & time consuming
No checks & balances
No reminders to complete tasks
Susceptible to start-date barriers
Vulnerable to user errors
No accountability
Then Here
Then here
HELP!
Going
Gone!
And round
Round
Start
Over Here
Over where?
Over There
Get
Out
This of
Here!!
From Wendy’s perspective. Need more anecdotal bullets. Structured in a way so that Wendy can speak conversationally about what she has expereinced.
Trash
Jane
John
When?
Where?
Then Where?
Then where?
Where?
No You?
You?
And round
Round

10. Integrated Onboarding Part of the PeopleAdmin Select Suite
Initiate from Workflow
Determine New Hire Process
Add Additional Tasks
Send Notifications
Task Owners Take Action
Monitors Progress
Dependent Tasks Processed
Delinquency Notifications Sent
Access Summary Reports
Features:
Flexible task setup facilitating tactical and strategic activities
Tailor individual events to specific new hire situations
Electronically deliver and complete documents
Centrally monitor broad task distribution network
Handle dependent tasks
Notify of delinquencies
Identify bottlenecks
Ensure process compliance

11. Benefits of Automated Onboarding
Cost Savings
Less manual tracking & coordination
Standardizes widely distributed process
Reduces printing & shipping costs
Improves compliance & consistency
Productivity
Process visibility & control
Comprehensive preparation
More effective communication
Accelerated contribution
Clear alignment to broader initiatives
Retention
Bridge from recruitment to employment
Transparent expectations
Standardized process
Engage mentors and alumni
Engagement
Stronger colleague bonds
Better job satisfaction & loyalty
Enhances employment brand
Encourages lasting relationships
From Brett’s perspective. Need more product oriented benefits an automated system

12. Q&A I”ll ask cheri’s first Then gay”s thenJennifer’s
That should do it.
Q&A

13. Thank You!

14. iPod Shuffle Drawing!

15. Additional Information Request a live demo! Visit www.peopleadmin.com
Please contact:
Ty Landry
Additional webcast availability details to be added
Mark Didlake
Request a live demo! Visit