1. SAP – A ERP Package

2. 2 About SAP Systems Applications Products in Data Processing Founded in Waldorf,Germany in 1972.

3. 3 SAP R/3 R/3 Client / Server ABAP/4 FI Financial Accounting CO Controlling AM Fixed Assets Mgmt. PS Project System WF Workflow IS Industry Solutions MM Materials Mgmt. HR Human Resources SD Sales & Distribution PP Production Planning QM Quality Mgmt. PM Plant Maintenance Integrated solutions Open systems Client / server architecture Enterprise data model Designed for all types of business Multinational Comprehensive functionality India Version

4. 4 Basis is the Foundation R/3 R/3 Client/Server Client/Server SAP Kernel SAP Kernel Data Repository Data Repository Communication s Communication s Processing Processing ABAP/4 ABAP/4 Client/server Client/server architecture architecture Operating Operating System System Administration Administration Application Application Development Development Enterprise Enterprise Network Network Relational Relational Database Database Management Management Release & Change Release & Change Management Management Performance Performance and Tuning and Tuning

5. 5 SAP ICON SAP Logon Icon on your Desktop On Clicking the SAPLogon Icon, the SAP Logon Pad will PopUp on your desktop.

6. 6 SAP Login Screen Enter Client Number User Name Passwor d

7. 7 The Login Screen Since the User ID’s are common, this information is prompted. Always Use the highlighted option to continue

8. 8 SAP MAIN SCREEN Tool Bar Status Bar Button Bar Tool Bar Menu Bar Message Bar SAP System ID Server Insert/Overtype Indicator Navigation Area

9. 9 The Menu Bar appears at the top of every SAP screen. Just as with any Windows program, the Menu Bar provides access to a variety of functions within the program. These functions vary depending on the current screen.

10. 10 The Title Bar shows the name of the current screen. Click Next to continue.

11. 11 The Standard Toolbar contains standard buttons that enable you to navigate through each transaction. The same buttons are present on every screen. However, not all buttons work on all screens. Active buttons are highlighted. Inactive buttons are grayed out. The Standard Toolbar also contains the SAP Command Field.

12. 12 The Command Field enables you to enter special codes to quickly perform certain functions within SAP. You will learn about how to use the Command Field in a later lesson.

13. 13 The Application Toolbar is located just below the Standard Toolbar. It contains buttons related to the specific screen and transaction with which you are working. These buttons vary depending on the current screen. Some buttons have text labels, and others are identified with icons only. If you are not sure what a particular button does, you can point the mouse at it without clicking, and a button label will appear.

14. 14 The screen body is where SAP gives transaction information

15. 15 A system field is a field the system uses to display information. You cannot change the contents of a system field.

16. 16 An Edit Field is a field in which you can enter or modify data.

17. 17 The Status Bar, located at the bottom of the SAP window, displays system messages and other session information. Messages appear here. The status bar will flash and an icon will appear in front of the message to call your attention to it.

18. 18 The session status display is located on the right side of the status bar. The status display can be hidden or displayed by clicking the triangle to its left.

19. 19 ESU/CHD/BLR/07 Entry Fields Mandatory Field Radio Buttons Choice of one option Check Boxes Choice of a number of options Buttons Directly triggers a function N o Work Area

20. 20 ICONS The Enter button (check) signals SAP that you have finished entering information on a screen. Note that pressing the Enter key on the keyboard has the same effect. The Save button (floppy disk) saves the document you are working with, along with any changes you have made. The Back button (left arrow) takes you to the previous screen. The Exit button (up arrow) exits the current menu or transaction without saving data

21. 21 ICONS The Cancel button (letter X) cancels the transaction in which you are working. If you have entered information, the system will ask you to confirm that you want to cancel, so that you do not accidentally lose data The Print button (printer) prints the current document, screen, or report, depending on the transaction in which you are working. The Find button (binoculars) is used to search for text in the current document, report, or list. The Find Again button (binoculars with a +) looks for the next occurrence of text in the current document, report, or list.

22. 22 ICONS The First Page button takes you to the first screen in a display list or report. The Page Up button takes you to the screen before the one that you are viewing in a display list or report. The Page Down button takes you to the screen after the one that you are viewing in a display list or report. The Last Page button takes you to the last screen in a display list or report. The New Session button (window with a *) creates a new SAP window, so that you can work on more than one task at a time.

23. 23 ICONS The Create Shortcut button (window with an arrow) creates a shortcut icon to the current transaction on your Windows desktop. The Help button (question mark) displays descriptive information about the field in which your cursor is located. The Options button controls settings for SAP, including the appearance and behavior of error messages and the cursor.

24. 24 MESSAGE ICONS Fatal error (program terminates) Error message Warning message Information message

25. 25 SAP TERMINOLOGY

26. 26 TRANSACTION TRANSACTION A transaction is a task that you perform in SAP. Any time you view a report, or create or display a document, you are running a transaction.

27. 27 TRANSACTION CODE TRANSACTION CODE Most transactions within SAP are associated with a four-character code called a transaction code. This transaction code can be used in the command field to jump directly to a transaction without having to follow the navigation path. You will learn how to do this in a later lesson.

28. 28 MASTER DATA MASTER DATA Master data is important, long-term data stored within the SAP system. Vendors, customers, plant IDs, the chart of accounts, and product numbers are all examples of information that is stored as master data records

29. 29 DOCUMENT DOCUMENT A document is data created in association with a particular business event or transaction. Sales orders, purchase orders, material requisitions, and general ledger postings are all examples of documents stored within SAP. Every document created in SAP is assigned a document number that uniquely identifies it.

30. 30 CREATE TRANSACTION CREATE TRANSACTION A create transaction is one that creates a document or master data record from scratch. Most create transactions have transaction codes ending in "1". For example, the transaction code for "Create A Requisition" is ME51

31. 31 CHANGE TRANSACTION CHANGE TRANSACTION A change transaction is one that allows you to modify an existing document or master data record. Most change transactions have transaction codes ending in "2". For example, the transaction code for "Change A Requisition" is ME52.

32. 32 DISPLAY TRANSACTION DISPLAY TRANSACTION A display transaction is one that allows you to view an existing document or master data record without making changes. Most display transactions have transaction codes ending in "3". For example, the transaction code for "Display A Requisition" is ME53.

33. 33 POST POST The act of saving a document in SAP is also called posting the document.

34. 34 REQUIRED FIELDS REQUIRED FIELDS Some screens have edit fields for which SAP needs entries to properly process the transaction. These fields are called required fields. You cannot complete the screen or transaction until you have entered a valid value in each required field. SAP marks required fields with a checked box, as shown.

35. 35 SESSION SESSION A session is an instance of the SAP window. Multiple sessions can be opened to allow use of more than one transaction at a time.

36. 36 LOGGING ON & OFF LOGGING ON & OFF Identifying yourself, and confirming your identify to SAP so you can begin working, is called logging on. Shutting SAP down when you are finished working is logging off.

37. 37 USER ID USER ID Your User ID is the name you use to identify yourself to SAP when you log on.

38. 38 CLIENT CLIENT A client is a self-contained unit within the R/3 System, containing separate master data and its own set of tables. The client is selected on the initial log on screen. Typically a single client is used for day-to-day business use. Most SAP customers set up additional clients for development or training purposes.

39. 39 USER ROLE USER ROLE A user role is a collection of transactions that together are assigned to a user so that they can perform a certain job function within SAP. Several job roles together might be required to complete a job function

40. 40 ABAP ABAP The programming language of SAP is called ABAP, short for Advanced Business Application Programming. All R/3 applications are written in ABAP. Many SAP clients develop custom transactions and reports using ABAP. It is an accepted standard that custom transactions are assigned a transaction code that begins with a Z(For TIL)

41. 41 Business Process Integration “The Stool” Components –Organizational Data –Master Data –Rules –Transactions SAP Enterprise System

42. 42 Business Process Integration FI MM SD Org Data Rules FI MM SD Master Data FI MM SD FISD MM SAP Enterprise System

43. 43 Organizational Data A hierarchy in which the organizational units in an enterprise are arranged according to tasks and functions Are static data and are rarely changed The definition of organization units is a fundamental step, it is a critical factor in how the company will be structured SAP Enterprise System

44. 44 Master Data Master data is relatively fixed Material master data Vendor master data Purchasing information record General Ledger master data Before making the master data configurations, you must have completely defined the organizational structures SAP Enterprise System

45. 45 Rules Defines the parameters for Master Data and Transactions Determines functionality for Master Data and Transactions Relatively fixed Changes as policy changes SAP Enterprise System

46. 46 SAP Enterprise System Transaction Data Includes internal and external exchanges that describe business activities Unlike master data, aggregate transactional data is dynamic – each transaction is unique

47. 47 Organizational Data Financial Accounting Client Company (Optional) Company Code Chart of Accounts Credit Control Area Fiscal Year Variant Material Management Plant Storage Location Purchasing Organization Purchasing Group Buyer Sales & Distribution  Sales Organization  Distribution Channel  Division  Sales Area  Shipping Point  Loading Group

48. 48 Master Data Financial Accounting General Ledger Accounts Material Master Vendor Master Customer Master Material Management  Vendor Master  Material Master  Customer / Purchasing Info Records Sales & Distribution  Customer Master  Material Master  Pricing  Credit Limits  Customer Material Info Records  Item Proposal

49. 49 Rules Financial Accounting Account Groups Field Status Variant Fiscal / Posting Periods Tolerance Groups Document Types Number Ranges Automatic Account Assignment Valuation Area Grouping Parameter IDs Material Management  Fiscal Periods  Account Groups  Material Types  Plant Parameters  Purc./Rec./Inv. Tolerances  Automatic Account Assignment  Reservations  Material Group  Loading Group Sales & Distribution  Account Groups  Pricing Procedure Determination  Shipping Point Determination  Revenue Account Determination  Define Availability Check  Define Credit Check  Document Types

50. 50 Transactions Financial Accounting G/L Entry Post Incoming Invoice Post Outgoing Payment Post Incoming Payment Display Balances Material Management  Purchase Requisition  Purchase Order  Good Receipt  Invoice Receipt  Material Requirements Planning  Good Transfer  Stock Overview Sales & Distribution  Sales Quotation  Sales Order  Delivery Note -Pick -Pack -Post Goods Issue  Billing  Return Order  Issue Credit

51. SAP – Business Side

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55. 55 Enterprise Structure (Global Bike Inc.) Plant Client Chart of Accounts Company Code Fiscal Year Variant Credit Control Area Purchasing Organization Purchasing Group Shipping Point Sales Organization Distribution Channel Division Sales Area Controlling Area SL10SL20

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63. 63 Organizational Relationships Plant/Storage Location Materials Management (MM) Storage Location 20 - Quality Storage Location 10 - Inventory Plant P001

64. 64 Purchasing Organization Organizational unit responsible for the procurement of materials and services. SAP requires that purchasing organizations be assigned at the plant level A purchasing organization can be assigned to more than one plant A purchasing organization can be assigned to a company code Responsible for Procurement for One or More Plants Responsible for Negotiating Pricing and Delivery Terms with Vendors Purchasing Organization is Assigned to A Company where Inventory is Legally Tracked or Costs are Legally Incurred Materials Management (MM) Integration

65. 65 Organizational Relationships Plant/Purchasing Organization (1) One plant – multiple purchasing organizations Materials Management (MM) Purchasing Organization – P002 Purchasing Organization – P001 Plant P001

66. 66 Organizational Relationships (continued) Plant/Purchasing Organization (2) Each plant has its own purchasing organization Materials Management (MM) Purchasing Organization – P002 Plant P002 Purchasing Organization – P001 Plant P001

67. 67 Organizational Relationships (continued) Plant/Purchasing Organization (4) One purchasing organization for multiple company codes Materials Management (MM) Company Code C002 Company Code C001 Purchasing Organization – P001 Plant – P002Plant – P001

68. 68 Purchasing Group Responsible for specified purchasing activities Often used to identify individual buyers Used for reporting Materials Management (MM)

69. 69 Materials Management (MM) Purchasing Organization – P001 Company Code C001 Storage Location 20 - Quality Storage Location 10 - Inventory Plant P001 Purchasing Group 001

70. 70 Different Modules in SAP Financial accounting Controlling/Management accounting Materials Management (Procurement) FI MM CO SD Sales and Distributions PP Production Planning QM Quality Management

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72. 72 QUESTIONS -?