1. by Mike Abney, Process Improvement Facilitator, University of Tennessee Martin, February 14, 2012 SACRAO 2012 Smart Phone Best Application and Practices

2. Daily Work ✤ Sticky Notes ✤ Email Inbox ✤ Phone Call ✤ Walk-ins ✤ Meetings ✤ Ideas

3. Managed Information Flow Smart Phone Best Application and Practices by Mike Abney, February 14, 2012

4. Then... The Internet! Smart Phone Best Application and Practices by Mike Abney, February 14, 2012

5. Unmanaged Information Flow Smart Phone Best Application and Practices by Mike Abney, February 14, 2012

6. Unmanageable Information Flow Smart Phone Best Application and Practices by Mike Abney, February 14, 2012

7. It’s like drinking from a fire hose. Smart Phone Best Application and Practices by Mike Abney, February 14, 2012

8. GTD... Really? ✤ Email ✤ Postal Mail ✤ Voice Mail ✤ Lecture Notes ✤ Scribbled Notes ✤ Nagging Thoughts

9. GTD... Really? ✤ Trash ✤ Reference ✤ @Waiting For ✤ Calendar (Reminder) ✤ Next Action ✤ Projects & Project Plans ✤ Someday Maybe

10. Back to Paper ✤ Very visual ✤ Checked when complete ✤ Transfer yesterday’s list to today’s list (focus) ✤ Difficult to share ✤ Notes are only legible by those who write them

11. Stress is bad... Really? Smart Phone Best Application and Practices by Mike Abney, February 14, 2012

12. Recreate the wheel... Really? Smart Phone Best Application and Practices by Mike Abney, February 14, 2012 © All Rights Reserved

13. PROS ✤ Affordable ✤ Visually configurable ✤ Accessible anywhere from any device ✤ Scalable (My To Do... All the way to enterprise To Do...) ✤ Collaborate with others ✤ All information in one place ✤ Email centric CONS ✤ Cost (one-time) ✤ Cost (annual) ✤ Cost (learning curve) ✤ Cost (it’s not worth the trouble, high point of diminishing return) ✤ Cost (not intuitive) ✤ Cost (not supported)

14. Smart Phone Best Application and Practices Weighing the PROS and CONS by Mike Abney, February 14, 2012 PROSCONS

15. Smart Phone Best Application and Practices Weighing the PROS and CONS by Mike Abney, February 14, 2012 PROSCONS

16. Smart Phone Best Application and Practices Weighing the PROS and CONS by Mike Abney, February 14, 2012 PROSCONS

17. Any device anywhere? Smart Phone Best Application and Practices by Mike Abney, February 14, 2012

18. 2GB FeaturesReqallDo.comDropBoxEverNoteTask Projects Sync Delegate Share Email/Task Notes Reminders Files * ** Note: Premium pay version available Must Have Apps...

19. Demonstrations & Questions? Smart Phone Best Application and Practices by Mike Abney, February 14, 2012 2GB The 2 minute rule... Turn email notifications off... List everything to avoid the waste of worry... Triage tasks... MemoryTasksFilesShoebox

20. Resources ✤ GTD (Getting Things Done)David Allen Company, URL: http://www.davidco.com/http://www.davidco.com/ ✤ “BIT LITERACY” by Mark Hurst ✤ Stress and productivity: friends or enemies? URL: http://www.hrmreport.com/news/stress-and-productivity/http://www.hrmreport.com/news/stress-and-productivity/ ✤ Process Improvement Cycle Protocol© All Rights Reserved University of Tennessee Martin