1. Club Coach Webinar November 12, 2015
Doris Henn, DTM

2. The Club Coach

3. The Club Coach
Not a member of the club & not yet familiar with the club or its members
A counselor, a source of knowledge & a fountain of ideas
A successful club coach will need all of their speaking, thinking and listening skills
Hard work, determination & patience

4. What Does a Club Coach Do?
Builds rapport with the club’s leaders & members
Assesses the environment – observe, analyze and recommend solutions
Develops a plan with goals for improvement
Implements the plan & ensures that the changes are performed by the officers & members as much as possible
Instills enthusiasm, loyalty and a sense of responsibility for the club’s future

5. Club Coach Program Requirements
Appointed by the District Director or Club Growth Director
Helps the club become a Distinguished Club
Up to 2 coaches per club
Lasts until June 30 of the current TM year – can be extended by 1 year

6. Club Coach Requirements
Club Coach may not be a member of the club when appointed
May join the club after being assigned
Club must have 12 or less paid members
Coach receives credit toward their ALS, a club coach pin and a certificate upon completion

7. What is a Club Coaching? Helping clubs with 12 members or less:
Increase membership
Plan and conduct effective meetings
Train club executives
Develop a Club Success Plan
Become a Distinguished Club

8. Why are Clubs Rebuilt? Membership has dropped below 12 members
Key leaders have left the club
Meetings lack enthusiasm and fun

9. Develop an Action Plan

10. Build a Club Rescue Team
Club Coach
Club Executive
Area Director
Division Director

11. Club Coach Skills Patient
Knowledgeable – be familiar with the Toastmasters program
Friendly
Dedicated
Resourceful
Creative
Mentor

12. Club Coach Responsibilities
Attend weekly club meetings
Attend exec meetings Share examples of:
Successful club meetings
Best practices
Useful resources (Brand Portal)
Present speeches & education talks

13. What to Look for in the Club
Dedicated members
Core group
Functioning club executive
Regular meetings
Location and time
Fun meetings
Organized Agenda

14. Available Resources Toastmasters Website Brand Portal Club Coach Guide
Area & Division Director

15. Club Trouble Shooting Guide
Use the Club Trouble Shooting Guide?
Available at

16. Moments of Truth Part of The Successful Club Series
How to recognize and deal with situations critical to club success.
A club self-evaluation tool.
Includes a club evaluation chart, outline and PowerPoint presentation. 

17. Effective Members are:
Sincere and want their club to be successful
Willing to work together to solve the club’s problems
Enthusiastic about Toastmasters and their club
Expected to speak from manuals
Supportive of one another and take pride in each other’s accomplishments

18. Don’t Forget to Look at the Meeting Location!
Club meeting time
Location
Is the parking lot well lit
Does the club meet in the evening at a downtown location?

19. Public Relations Website: Facebook Meet up Guest Packages
Free Toast Host
Easy Speak
Facebook
Meet up
Guest Packages

20. Effective Meetings
What are some of the characteristics of a good Meeting?

21. Effective Meetings are:
Held in a convenient place and have a good environment
Begin and end on time
Fun and club programs are varied and dynamic
Speakers are well prepared & deliver each speech to the best of their ability
Evaluations build self esteem & offer positive direction for improvement

22. Develop an Effective Club Executive
What are some of the important steps to developing a good Executive?

23. Effective Club Executive
The key to effective leadership in your Toastmasters group

24. Effective Club Executive Officers:
Perform their tasks diligently Thoroughly understand their roles & responsibilities Use the Distinguished Club Program/Club Success Plan as a tool for planning & goal setting

25. 7/7 Club Officers Trained – 2 times per year
Properly trained officers:
Efficient & effective club meetings
Promote & advertise the club
Welcome guests & initiate new members
Keep the club records up to date

26. Marketing the Club – From Guest to Member
Important factors you can implement to help guests become members?

27. Recipe for Success:
Guests are warmly received and made to feel welcome
Guests receive a follow up invitation to attend the next meeting
Most guests who attend meetings eventually join the Club
New members are enthusiastically welcomed and given special attention & support

28. What are some of the ideas that have worked well in your club?
Theme Meetings
What are some of the ideas that have worked well in your club?

29. Invite a Friend – Theme Meetings
Favorite treats
Sub meetings
Scary Stories
Tall Tale Contest
Backwards Meeting
Impromptu Speeches

30. Plan for Fun……
Have a Blast with the past – invite Einstein to a meeting
Judge & Jury – mock trial
Backwards meeting

31. A Fun Group is a Thriving Group

32. Attract New Members by Holding an Open House/Demo Meeting
Posters and resources available on Toastmasters International

33. Open House Showcase Advertising Guest List Demo Meeting
Open House Agenda
Report Results to District

34. Speechcraft

35. Benefits of Speechcraft
Participants learn basic Toastmasters skills
Table Topics
Speeches (5 to 6 speeches)
How to Introduce a Speaker
How to Evaluate a Speech
Speechcraft Advisors mentor the Participant

36. Benefits of Speechcraft
Builds strong clubs Develops Mentor/Mentee relationships Gives opportunities to present Educational speeches Coordinator earns credit toward ACG Membership building tool

37. Speechcraft Award Ribbon
Conduct a Speechcraft Program in Your Club and send the details to the District:
Date
# of Attendees
# of New Members gained
Note: Kits available for clubs with 15 or less members

38. Club Mentorship Program
“The Mentoring Guide" Series
Available at
Magic of Mentoring Available at:
"The Mentoring Guide" Series
Past District Governor Mona Cooley and her team have created four training modules to assist clubs in developing a mentoring program to help members get the most out of the Toastmasters program.Module 1 - Promoting the Vision of a Club Mentoring Program
This module describes how to help promote the vision of a mentoring program to the club. The module includes tools to generate interest in having a mentoring program and motivate members to participate.
Module 2 - Implementing the Program
This module describes how to implement a club mentoring program and tailor the program to meet the needs of the club's members. The module includes ideas on how to structure your program, the key steps to take in implementing a successful program, the types of mentors, tips to address common challenges and templates for record keeping.
Module 3 - Training the mentors and mentees
This module describes how to train mentors and mentees and tailor the training so that it is consistent with your mentoring program. The module includes information about the expectations of mentors and mentees so that each knows what mentoring is; what resources are available; and what his / her responsibilities are. A structured training program will ensure consistency in the mentoring process.
Module 4 - Building the B.E.S.T. mentoring relationships
This module describes how understanding and working through the four stages of mentoring relationships will bring out the B.E.S.T. in you. The module includes templates to aid discussion at each stage.

39. Mentoring Modules
Module 1 - Promoting the Vision of a Club Mentoring Program Module 2 - Implementing the Program Module 3 - Training the mentors and mentees Module 4 - Building the B.E.S.T. mentoring relationships

40. Build Strong Clubs by Presenting
Successful Club Series Educational Talks

41. Successful Club Series
The series includes:
Moments Of Truth (Item 290)
Finding New Members For Your Club (Item 291)
Evaluate To Motivate (Item 292)
Closing The Sale (Item 293)
Creating The Best Club Climate (Item 294)
Meeting Roles And Responsibilities (Item 295)
Mentoring (Item 296)
Keeping The Commitment (Item 297)
Going Beyond Our Club (Item 298)
How To Be A Distinguished Club (Item 299)
The Toastmasters Educational Program (Item 300)
ACS & ALB

42. Develop Better Speakers
By presenting Educational Talks from the Better Speaker Series

43. Better Speaker Series Beginning Your Speech (Item 270)
Concluding Your Speech (Item 271)
Controlling Your Fear (Item 272)
Impromptu Speaking (Item 273)
Selecting Your Topic (Item 274)
Know Your Audience (Item 275)
Organizing Your Speech (Item 276)
Creating An Introduction (Item 277)
Preparation And Practice (Item 278)
Using Body Language (Item 279)
ACS

44. Your Club Coach Goal
Your goal is to help your assigned club to become a Distinguished Club before June 30 of the Toastmaster Year. Membership Requirement: Net gain of 5 new members

45. Distinguished Club Program
1. Two CCs
2. Two more CCs
3. One ACB, ACS, or ACG
4. One more ACB, ACS, or ACG
5. One CL, ALB, ALS, or DTM
6. One more CL, ALB, ALS, or DTM
7. Four new members
8. Four more new members
9. Minimum of four club officers trained
during each of two training periods
10. One membership renewal report and
one club officer list submitted on time
In addition, your club must meet a membership requirement. At year-end (June 30) it must have:
at least 20 members OR­
* a net growth of at least five new members
Develop a Club Success Plan

46. Distinguished Club Wall Chart

47. Recognize Member Achievement
Awards to help recognize Member Achievement:
CC/CL
CL/ALB
Triple Crown
Members Making a Difference

48. Triple Crown Award
Sponsor 3 New Members Or
Earn 3 Educational Awards

49. Members Making A Difference
One award per club given to a person
who has made a difference in their club by:
Promoting the club
Developing a Membership Building Contest
Befriending guests & encouraging them to become members
Sponsoring/Mentoring new members
Planning an Open House
Being friendly & supportive

50. Successful Club Coach
Successfully Coach a Struggling Club to rebuild and become Distinguished before June 30, 2013
Earn your ALS Credit
Earn “Where Leaders Are Made” pin

51. Remember you are not alone
Develop a team of experienced Toastmasters that you can meet with to discuss an Action Plan
Consider completing your HPL as part of your Club Coach experience
Your Area Governor and Division Director are good resource people

52. Recruit Experienced Toastmasters
Ask a “Sister” Club with experienced Members to help.
Benefits:
Guests see a club that has experienced Toastmasters performing the roles
The Club Coaches are encouraged & the members are encouraged to have exciting meetings

53. Club Rescue Resources How To Rebuild a Toastmasters Club
Membership Growth
Club Coach Weekly

54. Share your thoughts
Questions?