1. CAPITAL AREA COUNCIL OF GOVERNMENTS SOLID WASTE GRANTS' PROGRAM GRANT WRITING WORKSHOP NOVEMBER 18, 2015

2. CAPCOG – Regional Planning Commission in Statute; more often called a COG… Emergency Communications 9-1-1 Area Agency on Aging Homeland Security Planning & Training Regional Law Enforcement Academy Air Quality Planning Economic Development Analysis & Tech Assist Solid Waste Planning

3. Ten – county service area; State of Texas planning region 12 2/13/2014Capital Area Council of Governments3

4. CAPCOG Executive Committee 12/19/2015Capital Area Council of Governments4 Chairman Mayor Marc Holm City of Elgin First Vice Chair Commissioner Cynthia Long Williamson County Second Vice Chair Mayor Debbie Holland City of Hutto Secretary Judge Bert Cobb Hays County Immediate Past Chair Mayor Alan McGraw City of Round Rock Council Member Eileen Altmiller City of Buda Judge Brett Bray Blanco County Mayor Jeff Coleman City of Pflugerville Commissioner Will Conley Hays County Judge Mary Cunningham Llano County Commissioner Gerald Daugherty Travis County Commissioner Joe Don Dockery Burnet County Judge Sarah Eckhardt Travis County Judge Dan A. Gattis Williamson County Mayor Daniel Guerrero City of San Marcos Judge Ed Janecka Fayette County Former Council Member Kirsten Lynch City of Leander Mayor Caroline Murphy City of Bee Cave Judge James Oakley Burnet County State Representative Jason Isaac State Representative Eddie Rodriguez State Representative Paul Workman Senator Judith Zaffirini Judge Paul Pape Bastrop County Commissioner Maurice Pitts Lee County Judge Ken Schawe Caldwell County Council Member Ellen Troxclair City of Austin Mayor Pro tem Corbin Van Arsdale City of Cedar Park Mayor Lew White City of Lockhart

5. FY 2014/2015 TCEQ Guidance Maintain a seamless statewide Regional Solid Waste Grants Program that ensures: Regional Solid Waste Management Plan Closed Landfill Inventory Program Reporting Funding Plan & Application Development Solid Waste Advisory Committee Pre-Permit Application Conformance Review Process Permit Application Conformance Review Process Outreach, Education, Technical Assistance MSW Information Resource Center Data Collection, Data Analysis, and Data Maintenance & Upkeep Implementation Project Selection Process Subgrant Award and Administration as funds allow Records Retention, Reporting, and Maintenance Additional Duties as Requested FY 2016-2017 Solid Waste Program 2/13/2014Capital Area Council of Governments5

6. ALLOCATION BREAKDOWN FY 2014/2015 Total Budget = $628,312.00 64% Regional Solid Waste Program Coordination ~ $404,104.00 3% Capital Area Regional Environmental Task Force ~ $20,000.00 33% Implementation Projects for Delegate Agencies ~ $204,208.00 FY 2016-2017 Funding Available 2/13/2014Capital Area Council of Governments6

7. Regional Environmental Task Force Note: RETF funding will be reduced by approximately $50,000 in FY 16/17 Regional coordination (Qrtly Cmte & Subject Specific Mtgs) Sharing information, enforcement strategies and collaborating on investigations Environmental Law Trainings 3 per year: 2 Basic and 1 Intermediate Hotline – 1-877-NO-DUMPS Webpage for reporting illegal dumping Shared resources SPY POINT Camera Sets No-dumping signage Pocket guides Educational brochure, etc. Marketing and outreach Technical assistance FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments7 Code Enforcement/ Law Enforcement Travis County Attorney’s

8. The hotline receives over 100 calls per year! FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments8

9. Implementation Projects FY 2014/2015: $140,000 Distributed through one round, with FY 15 portion of contracts delayed till 9/1/14 FY 2014 - $70,000 FY 2015 - $70,000 Returned monies addressed by the SWAC FY 2016/2017: $204,208 available Distributed through one round, with portion of contracts slightly delayed till 9/1/2016 FY12 - $102,104 FY13 - $102,104 Any returned monies will be used to cover overages from collection events, or on outreach and education materials FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments9

10. FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments10 Program parameters set by Texas State Legislature

11. Eligible Recipients Cities Counties Public Schools and School Districts Other special law districts Entities with authority/responsibility for water quality protection or MSW management Examples: M.U.D.s, S.U.D.s, WCID’s, River Authorities… COGs In accordance with §361.014(b), Texas Health and Safety Code, and 30 TAC §330.649(d), MSW Rules, a project or service funded under this contract must promote cooperation between public and private entities and may not be otherwise readily available or create a competitive advantage over a private industry that provides recycling or solid waste services. Under this definition, the term private industry includes non- profit and not-for-profit non-governmental entities. FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments11

12. COG-Managed Project Example: CAPCOG Regional Environmental Task Force – provides local government code enforcement support and training on Basic and Intermediate Environmental Law Enforcement FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments12 ELIGIBLE PROJECT CATEGORIES COG-Managed Project

13. ELIGIBLE PROJECT CATEGORIES Local Enforcement FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments13

14. Local government code enforcement cameras, video taping equipment, high resolution night vision cameras and associated software and hardware to facilitate documenting illegal dumping FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments14 ELIGIBLE PROJECT CATEGORIES Local Enforcement

15. Illegal Dumping Sign and not so “secret squirrel” camera mounted immediately above monitors a cul-de-sac with recurring dumping issues FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments15 ELIGIBLE PROJECT CATEGORIES Local Enforcement

16. Immediately behind this illegal dumping sign, dumpers have created a dirt road, skirted the camera and continued to dump in the woods… FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments16 ELIGIBLE PROJECT CATEGORIES Litter and Illegal Dumping Clean- up and Community Collection Events

17. This site occupies approximately ten acres with well over several tons of mixed municipal and small business solid waste… FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments17

18. All within two miles of our state capital building. FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments18

19. Burnet County BOPATE event (bottles, oil, plastics, aluminum, tires, and electronics) FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments19 ELIGIBLE PROJECT CATEGORIES Litter and Illegal Dumping Clean-up and Community Collection Events

20. Independent School District and School Recycling Programs FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments20 ELIGIBLE PROJECT CATEGORIES Source Reduction & Recycling

21. Green waste management equipment FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments21 ELIGIBLE PROJECT CATEGORIES Source Reduction & Recycling

22. Recycling equipment purchases FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments22 ELIGIBLE PROJECT CATEGORIES Source Reduction & Recycling

23. Recycling Facilities or Recycling Facility Enhancement FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments23 ELIGIBLE PROJECT CATEGORIES Citizens’ Collection Stations

24. Household Hazardous Waste Collection Events and Programs, e.g., the Burnet County HHW Equipment & Supply Trailer loan program for rural area collection events FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments24 ELIGIBLE PROJECT CATEGORIES Household Hazardous Waste

25. Outreach and Education materials promoting solid waste diversion. FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments25 ELIGIBLE PROJECT CATEGORIES Stand-alone Education, and Training Projects Education & Outreach activities are eligible and highly encouraged as a component of projects in other categories

26. This category includes anything not covered by the previous categories, at the discretion of the TCEQ Executive Director FY 2016-2017 SW Grants Workshop 8/10/2012Capital Area Council of Governments26 ELIGIBLE PROJECT CATEGORIES Other to include scrap tires

27. EXPENSE CATEGORIES Personnel and Salaries Eliminated for FY12/13 – elimination carried over to FY 14/15, and will continue in FY 16/17 Travel Directly related to project Supplies Cost of less than $1,000 Consumed in a relatively short period of time, such as disposable gloves, recycling/waste container liners, etc. Equipment Cost of greater than $5,000 Construction Enhancement or building of permanent facilities Contractual Professional services (such as HHW management, etc.) Other Cost of less than $5,000 Examples include computers, printing, signage, recycling bins, personal safety equipment, etc. Indirect Related to salary costs – eliminated for FY12/13 – elimination carried over to FY 14/15 and will continue in FY 16/17 FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments27

28. FUNDING STANDARDS 100% solid waste use Funded Local Enforcement or Cleanup programs must coordinate efforts with TCEQ Equipment and controlled assets must be maintained on local and regional inventory Project expenses must be incurred within grant period Progress and results reporting is required during and for one year after project contract period has ended HHW Collections, Illegal Dumping Clean-up, and Community Collection Events are exempt from Follow-up Results Reporting FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments28

29. 2/13/2014Capital Area Council of Governments FUNDING PRIORITIES  Funded projects must be consistent with the goals and objectives of the CAPCOG Regional Solid Waste Management Plan (available on CAPCOG website)  §361.014(b), Texas Health and Safety Code  Prioritized projects include: HHW collection programs Programs and/or initiatives that encourage recycling, diversion and market development for scrap tire management Community clean-up events and bulky item collection Illegal dumping and enforcement Recycling services, programs and market development Projects that are regional or sub-regional in nature Projects requesting grant funds for “seed” money to start new programs or to expand existing programs Projects that encourage public-private partnerships Start-up or expansion projects Projects that will be self-sustaining beyond the grant period Note: Matching funds or in-kind services are not required, but are strongly considered !!! FY 2016-2017 SW Grants Workshop 29

30. SELECTION PROCESS Scoring Criteria Identified need/problem resolution/innovative or progressive long term vs. short term20pts Well planned, organized and technically feasible project15pts Regional coordinated effort or public/private partnership20pts Cost effectiveness of project10pts Direct services vs. administrative overhead10pts Sustainability of proposed project10pts Local commitment to project 15pts Projects selected by SWAC for funding will be reviewed by CAPCOG Executive Committee and TCEQ for final approval Target contract period for approved FY 16 SW contracts will be 10 months (March 1, 2015 through January 31, 2017) Target contract period for approved FY 17 SW contracts will be 10 months (September 1, 2016 through June 30, 2017) FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments30

31. SELECTION PROCESS FY16/17 Request for Applications was issued on November 3, 2015 Application will be available for downloading from CAPCOG web site Hard copies will be distributed upon request Grant application workshop will be offered today November 18, 2015 Applications will be due by COB Thursday, December 17, 2015 SWAC will score applications at January 22, 2016 SWAC Meeting Applicants will be required to make a brief presentation on their project Eligible projects may receive full or partial funding Projects scoring below 70 of 100 points will not receive funding Eligible projects for which there is not sufficient funding may be placed on a contingency list FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments31

32. The great State of Texas’ mighty fine Regional Solid Waste Grants Program FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments32

33. RECALL THAT A GRANT FUNDED PROJECT MUST NOT CREATE UNFAIR COMPETITIVE ADVANTAGE OVER EXISTING PRIVATE INDUSTRY! In accordance with §361.014(b), Texas Health and Safety Code, and 30 TAC §330.649(d), MSW Rules, a project or service funded under this contract must promote cooperation between public and private entities and may not be otherwise readily available or create a competitive advantage over a private industry that provides recycling or solid waste services. Under this definition, the term private industry includes non-profit and not-for-profit non-governmental entities. FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments33

34. PRIVATE INDUSTRY – APPLICANT RESPONSIBILITIES Categories required to provide private industry notice are Source Reduction & Recycling, New Citizens Collection Stations, or Education & Training Demonstrations Applicants MUST contact private industry regarding recycling and waste management grants (HHW and LE grants are exempt) Please contact us if you would like a list of private industry service providers Applicants MUST identify private industry representative contacted and are encouraged to provide documentation of response Private industry notification MUST be completed before application submission Private industry will be notified grant application submission and review timeline Applications will be available for review by private industry (Posted on CAPCOG website 3/31/14 through 4/10/14) Private industry may offer comments on proposed projects FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments34

35. If concerns are identified, private industry is STRONGLY ENCOURAGED to contact applicant at earliest opportunity to attempt a solution If concerns are not resolved, private industry is encouraged to provide applicant with as much time as possible to review and respond to concerns CAPCOG requests that concerns be submitted no later than 2 days prior to the scheduled January 22 nd scoring meeting Projects for which private industry concerns exist may be denied by SWAC FY 2016-2017 SW Grants Workshop 2/13/2014Capital Area Council of Governments35 PRIVATE INDUSTRY CONCERNS

36. Thank you! 2/13/2014Capital Area Council of Governments36 Capital Area Council of Governments www.capcog.org Matt Holderread Grant Coordinator mholderread@capcog.org (512)916-6185