1. 1 Title IA Coordinator Training Preparing for Title IA Monitoring 2005-2006

2. 2 Purpose of Monitoring Ensure NCLB Title IA compliance Provide technical assistance Discuss supplemented programs Ensure Superintendent Castillo’s priorities are being met

3. 3 Preparation Title IA coordinators Collect documented evidence of compliance Ensure district administrative team –is aware of the monitoring –understands required participation Ensure principals of Title IA schools are involved

4. 4 Plans CIP demonstrating: – integration of Title IA resources –supplemental nature of Title IA –extended day/year programs

5. 5 District Plan Reviews Documentation of: – Reviews and evaluations of school and district plans –Reviews of curriculum to ensure research based

6. 6 Accountability Documentation Process for: –Reviewing AYP data –Determining AYP for small schools –AYP notification to Parents and community –Selecting indicators other than OSA (if applicable)

7. 7 Accountability Process/plan for: –Designing technical assistance for: schools not meeting AYP schools in improvement status assisting schools in revising school improvement plan

8. 8 Evidence of support to schools in improvement Parent notifications implementation of: –school choice and –supplemental education services District technical assistance plan for schools in improvement

9. 9 Schools in improvement Evidence of external technical assistance Professional development –set aside –Plan Evidence of teacher participation

10. 10 Private Schools Evidence of: –Notification to private schools –Consultation with private schools –Identification of eligible students –Targeting students to be served –Plan of services Including evaluation

11. 11 Private Schools Evidence of: – equitable services –district control of funds –teacher qualifications –Complaint procedure

12. 12 Fiscal and Administrative Evidence Copy of current federal program audit –Copy of resolution of findings (if appropriate) Copy of Comparability study Separate accounting of federal funds Copy of Title IA inventory

13. 13 Fiscal and Administrative Evidence Copy of school board approval to apply for federal funds Copy of policy allowing –Equitable access to district facilities by community groups –Military recruiter access to student directory information

14. 14 Parent Involvement Documentation of notifications: –Title IA eligibility –Availability of teacher & paraprofessional qualifications –Teachers not highly qualified – teaching for more than 4 weeks Parent involvement policy/plan

15. 15 Parent Involvement Parents of ELL student notifications Parent involvement activities –Including evaluation results Student achievement results Annual parent/teacher conferences School/home compact

16. 16 Parent Involvement Complaint policy and process Migrant parents: – involved in SWP –involved in Parent Advisory Committee Parents of targeted assistance students involved in selection criteria

17. 17 Professional Development Evidence Professional Development plan includes: –data based decision making, –demonstrated student needs –utilizes funds appropriately –teachers involved in planning process –long term research based activities

18. 18 Staffing Evidence: –Paraprofessionals are highly qualified –Teachers are highly qualified –Time and effort records –Letter of attestation by principals

19. 19 Transitions Preschool to elementary school transitions plans are implemented Transition plans for students returning from facilities for neglected/delinquent students implemented

20. 20 Schoolwide Documentation Copy of: – Technical assistance plan for schools planning school wide programs –Annual review of schoolwide plans –Annual evaluation of school wide plans –Each school wide plan –School/home compact

21. 21 Schoolwide Documentation Schoolwide Plans –Must contain all required components of schoolwide plans –Parents of Migrant students consulted –Migrant student needs met –Students at risk of failing served

22. 22 Targeted Assistance School District criteria for student selection for services Added school criteria for selection Targeting worksheets List of students served and services provided

23. 23 Targeted Assistance Time and effort records Records of students served –Entry and exit criteria Classroom teachers are aware of targeted students School/home compacts

24. 24 Extended Day/Year Extended Day/year programs –Meet needs of students –Included in CIP –Serves students most in need of assistance –Evaluated annually

25. 25 Document Review Documents in district office ODE may request documents before onsite visit Organize based on monitoring tool

26. 26 Onsite visit ODE staff will –Contact Superintendent –Contact Title IA coordinator –Work with district to prepare schedules –Provide tools in advance –Provide technical assistance in preparation for onsite visit

27. 27 For further information Title IA monitoring tool Title IA handbook NCLB Title IA text USDE Title IA non-regulatory guidance Carla Wade, Title IA lead Carla.wade@state.or.us