1. ELECTRICAL AND COMPUTER ENGINEERING ECE GRADUATE ORIENTATION August 20, 2015

2. ELECTRICAL AND COMPUTER ENGINEERING Agenda  THURSDAY, AUGUST 20, 2015 o General Information on ECE Graduate Program (9:00 AM -11:00 AM) o Meeting with Faculty to select Autumn 2015 courses (11:00 AM – 12:00 noon)  PhD students meet in Dreese Lab 260, 259, 267 by research area  MS students meet with advisors in Caldwell Lab 277 (Prof. Fiorentini) and Caldwell Lab 220 (Prof. Villarroel)  MONDAY, AUGUST 24, 2015 o Graduate School Welcome & Resource Fair, Ohio Union (8:45 AM – 11:00 AM) o ECE Library Resources Presentation, 113 Dreese Lab (11:00 AM – 12:00 Noon)

3. ELECTRICAL AND COMPUTER ENGINEERING OSU Operations ECE DEPARTMENT (http://www.ece.osu.edu)http://www.ece.osu.edu GRADUATE SCHOOL (http://www.gradsch.osu.edu)http://www.gradsch.osu.edu ­Forms (http://www.gradsch.osu.edu/forms-guidelines-and-publications1.html)http://www.gradsch.osu.edu/forms-guidelines-and-publications1.html ­Register for courses that require permission to enter ­Ask questions about what courses count towards your degree (they will do the audit when you graduate) STUDENT SERVICE CENTER (http://ssc.osu.edu/index.html)http://ssc.osu.edu/index.html ­Questions regarding tuitions and fees ­Questions regarding when you can register/add/drop courses Office: 281 W. Lane Ave, Student Academic Services Bldg., Lobby - Email: ssc@osu.edussc@osu.edu REGISTRAR (handles course registration) BURSAR (handles tuitions and fees) OFFICE OF INTERNATIONAL AFFAIRS (http://oia.osu.edu)http://oia.osu.edu ­Questions regarding your VISA. For international students keeping the student VISA status is the most important thing. Consult with OIA if you want to learn about CPT and OPT opportunities.

4. ECE DEPARTMENT

5. ELECTRICAL AND COMPUTER ENGINEERING ECE Department Prof. Joel Johnson Department Chair Oversees the Department (policies, finance, hiring,…) Prof. Andrea Serrani Graduate Studies Chair Oversees the Graduate Studies Committee; Is responsible for maintaining the consistency and integrity of the graduate degrees; Approves petitions and program transfers. 5

6. ECE Department If you have questions about research and courses: Course selection and course plan development; Research guidance; Your thesis (MS or Ph.D. students); Your non-thesis project and report (MS students). Ph.D. students: contact your advisor (need to find an advisor by the end of your first year) MS students: contact your advisor (if you already have been assigned an advisor) or: Prof. Lisa Fiorentini MS Program Faculty Advisor Prof. Wladimiro Villarroel MS Program Faculty Advisor Control Systems Robotics and intelligent transportation Communication & signal processing Networking Sustainable energy & power systems Computer & digital systems Analog & RF electronic circuit Communication & signal processing Computer vision & image processing Electromagnetics, remote sensing & microwaves Electro-optics & photonics Nanotechnology & electronic materials

7. ECE Department Patricia Toothman PhD Program Coordinator Walk-in hours: Mon-Thu 2-4pm If you have questions about all things administrative: Program policies; Degree requirements; University and Grad School issues ( graduation, deadlines, missing grades,..) Ph.D. students contact: MS students contact: Beth Bucher MS Program Coordinator Walk-in hours: Mon-Thu 2-4pm If you have questions about your Fellowship\GTA\GRA appointment: Rosemarie Jackson Human Resources Specialist

8. GRADUATE DEGREES

9. Graduate Degrees PhD Program The PhD Program offers a unique opportunity for an individual to conduct intensive and prolonged research on a particular topic, leading to archival publication. In the first 1-2 years students take courses to fulfill degree requirements and broaden their knowledge. In the next 2-4 years, students focus on their research and final dissertation. MS Program The MS Program is designed to give you a solid education in a specialized field. In the first two semesters students take courses to fulfill degree requirements. In the next 1-2 semesters, students focus on their project/thesis. Note: The course workload is typically heavier than in college, the courses are more demanding and much more is expected from the students, both at the PhD and the MS level. Different paths Same diploma Different paths Same diploma Students can choose one of two options depending on educational and professional goals Students collaborate with industry partners in projects, perform a research project, do an internship project or work in a relevant project Project path (non-thesis) Concludes with a Project Report and technical discussion and or presentation Students work on industrial or academic research Research path (thesis) Concludes with a Thesis and final oral defense

10. ELECTRICAL AND COMPUTER ENGINEERING 10 PhD after BS Requirements PhD after BS. Minimum 80 credits * Letter-Graded Graduate Courses Minimum 28 credits ECE Graduate Courses Minimum 21 credits Outside Primary Area Minimum 6 credits Courses in a related field Maximum 9 credits. Individual StudiesMaximum 2 credits DissertationMinimum 50 credits * Note that up to 24 course credits and up to 24 dissertation credits (maximum of 48 semester credits) can be transferred from another institution, subject to approval of the Graduate Studies Committee. ECE 8891 Seminar (2 credits) required in addition to the 80 credits

11. ELECTRICAL AND COMPUTER ENGINEERING 11 PhD after MS Requirements PhD after MS. Minimum 80 credits * Total Credits Dissertation 36 Credits Letter-Graded Graduate Courses 12 credits minimum** 14 Credits Individual StudiesMaximum 2 credits MS Degree**30 credits * Note that up to 9 course credits and up to 10 dissertation credits (maximum of 19 semester credits) can be transferred from another institution past the M.S., subject to approval of the Graduate Studies Committee. ECE 8891 Seminar (2 credits) required in addition to the 80 credits ** ECE Graduate Courses Students are required to take a minimum of 21 credits of ECE letter-graded graduate courses. These 21 credits can come from either the MS or PhD program. Six of the 21 ECE credits are from outside primary research area.

12. ELECTRICAL AND COMPUTER ENGINEERING 12 MS Non-thesis Requirements MS Project Path Option (non-thesis). Minimum 30 credits * Letter-Graded Graduate Courses Minimum 24 credits ECE Graduate Courses Minimum 15 credits Advanced ECE Graduate Courses Minimum 6 credits ECE 6070 (Project Management Course) Mandatory – does not count as an advanced course Courses in a related field: maximum 9 credits. Approved fields: other Engineering, Biological Sciences, Physics, Math, Chemistry, Business, Economics, ACCAD Individual Studies (ECE 6193) Maximum 6 credits MS Non-Thesis Exam Project Requirements Before starting their project, students have to submit a 1-page project proposal to their advisor to get their project approved Take home written exam (project report) followed by a discussion review and or presentation * Submit an advisor-approved MS plan of study to the ECE Program Coordinator by the end of the first semester

13. ELECTRICAL AND COMPUTER ENGINEERING 13 MS Thesis Requirements MS Research Path Option (thesis). Minimum 30 credits * Letter-Graded Graduate Courses Minimum 18 credits ECE Graduate Courses Minimum 9 credits Advanced ECE Graduate Courses Minimum 6 credits Courses in a related field: maximum 9 credits. Approved fields: other Engineering, Biological Sciences, Physics, Math, Chemistry, Business, Economics, ACCAD Thesis Research (ECE 6999) Minimum 10 credits Individual Studies (ECE 6193) Maximum 2 credits MS Thesis Exam Thesis Requirements Thesis and oral examination * Submit an advisor-approved MS plan of study to the ECE Program Coordinator by the end of the first semester

14. ELECTRICAL AND COMPUTER ENGINEERING Graduate Education You are here to learn and to make a contribution to engineering science – You have the unique opportunity to earn a life-long body of knowledge. Do not waste it – Do not be reluctant to take high-level courses just because they are difficult – Invest in gaining expertise in fundamental disciplines (math, physics…) – Be curious: Attend seminars and colloquia, especially outside your own specific research topic 14

15. ELECTRICAL AND COMPUTER ENGINEERING Curriculum Areas 15 CURRICULUM AREAS Analog and RF Electronic Circuit Bioengineering Communication and Signal Processing Computer and Digital Systems Networking Computer Vision and Image Processing Control Systems Robotics and Intelligent Transportation Electromagnetics, Remote Sensing and Microwaves Electro-optics and Photonics Nanotechnology and Electronic Materials Sustainable Energy and Power Systems

16. ELECTRICAL AND COMPUTER ENGINEERING 1 st Year Checklist 16  English 5901, 5902 Courses (or Exemption) International students are required to take an English placement exam to determine whether they need to take English courses. Do enroll in the appropriate courses ASAP. ALL REQUIRED COURSES MUST BE COMPLETED BY AUGUST 2016  PhD Faculty Advisor All PhD students are required to have a permanent advisor by the end of the 2 nd term  Plan of Study o MS Students need to have their plan of study approved by their advisor by the end of the 1 st semester o PhD Students must submit their plan of study by the end of the 2 nd semester  ECE Qualifying Examination (QE) Both BS to PhD and MS to PhD students must take the QE in the 1 st semester of their 2 nd year in the PhD program (e.g., start in autumn 2015, take the QE in autumn 2016; start in spring 2016, take the QE in spring 2017.) Must have a permanent advisor and an approved plan of study to take the QE

17. ELECTRICAL AND COMPUTER ENGINEERING PhD Exams 17 PhD Qualifying Exam (QE) Allows a student to earn the status of doctoral student by Testing the fundamental knowledge acquired by the student over prior coursework Assessing the student’s ability to apply this knowledge towards research problems PhD students are required to take the QE in the first semester of their second year Failing two attempts leads to dismissal from the PhD program (MS degree can still be earned after completing MS requirements) Failure to take the QE during the required semester counts as a failed attempt. PhD Candidacy Exam (CE) Establishes the suitability of the PhD student’s research proposal to constitute a viable dissertation topic. Elevates the student’s status to PhD candidate. The CE is usually administered one year prior to the student’s expected graduation Failing two attempts results in dismissal from the PhD program.

18. ELECTRICAL AND COMPUTER ENGINEERING Graduate Appointments 18 GRADUATE APPOINTMENTS OSU fellowships are for PhD students only; Most GRA, GTA appointments are for PhD students ­GTA and GAA appointments: Prof. Betty Lise Anderson ­GRA appointments: Individual faculty members, or laboratories ­GRA/GTA/GAA appointments in other departments, e.g. Math TA positions, see the Math department.

19. ELECTRICAL AND COMPUTER ENGINEERING Advising 19 PhD students who are NOT GRAs: A professor must agree to be the student’s permanent advisor by signing a change of advisor form by the 2 nd semester. MS students: Initial advisors are Lisa Fiorentini or Wladimiro Villarroel, unless another Faculty has already agreed to be the student’s advisor Change of Advisor To change advisor, one must fill out a change of advisor form and have both the new and current advisor sign it.

20. Academic Misconduct The university's Code of Student Conduct defines academic misconduct as “Any activity that tends to compromise the academic integrity of the University, or subvert the educational process.” Academic Misconduct include, but are not limited to, the following: Any situation in which a student presents work as being their own but it is not: – copying or cheating during an exam; – lifting material uncited from the internet (even if not copyrighted); – using others’ homework, lab reports or projects as a basis of your own. Falsification or dishonesty in conducting or reporting lab/research results; Serving as or asking another student to serve as a substitute for taking an exam; Alteration of grades in an effort to change earned credit or a grade; Violation of course or program rules. INSTRUCTORS ARE REQUIRED TO REPORT ACADEMIC MISCONDUCT Consequences can be very severe (ranging from getting no credit on an assignment to being expelled from the University) 20 For more info on Academic Misconduct, please visit http://oaa.osu.edu/coam.htmlhttp://oaa.osu.edu/coam.html

21. GENERAL INFO

22. ELECTRICAL AND COMPUTER ENGINEERING ECE Department Read your OSU emails It is always best to confirm rules with faculty/staff (do not take something for granted because a friend of a friend told you that) ECE Website Plenty of resources are available in the website Handbook, forms, deadlines https://ece.osu.eduhttps://ece.osu.edu -> Current Students -> Handbook, Form & Deadlines Courses (https://ece.osu.edu/courses)https://ece.osu.edu/courses Computing resources (ECE login, computer labs, keycards, software,..) https://ece.osu.edu/computing-resources 22

23. SITE 23 IT Help Desk: eng-ece-site@osu.edu (“SITE”)eng-ece-site@osu.edu – Systems: hardware repair, software installations, network issues… – Consultation: setting up your environment to do your research/classwork All software installed on any OSU system must be properly licensed and all licenses must be registered with SITE prior to installation. Using unlicensed software is illegal. Network access, operating systems and configurations run through SITE. All access or modifications (change of OS, etcetera) must be discussed with SITE prior to implementation. Sean Russell Systems Developer/Engineer Edwin Lim Systems Specialist-A&P Donald Gibb Systems Developer/Engineer Vincent Juodvalkis Senior Systems Manager-Sap

24. ELECTRICAL AND COMPUTER ENGINEERING Managing Your Courses COURSES You are responsible for: – adding/dropping your courses on time; – paying your fees and tuitions on time; – keeping your full-time student status (if required) GRA, GTA appointees: 9 hours minimum (4 in the Summer) Fellow appointees: 12 hours minimum (6 in the Summer) International Students: 8 hours minimum (no requirements for the Summer) o Includes any required English courses o Students can apply for reduced course load in the semester of graduation http://oia.osu.edu/pdf/ReducedCourseLoad-Academic.pdf Watch for Law of Unintended Consequences: When adding/dropping courses, timing is important (mind the deadlines) 24

25. ELECTRICAL AND COMPUTER ENGINEERING English Courses ENGLISH COURSES All international students, including Fellowship students, must take the English Proficiency Test administered by the English as a Second Language Program (ESL), and either have their English classes waived, or enroll in the appropriate class. EDUTL 5901 EDUTL 5902 Those courses count towards the credits necessary to keep the full-time student status, but they do not count towards your degree credits requirements. The required English courses must be completed by August 2016. ENGR 5170: Engineering Research Communications Optional technical writing course that will be offered this Fall 25

26. ELECTRICAL AND COMPUTER ENGINEERING Oral Proficiency Assessment ORAL PROFICIENCY ASSESSMENT To be a GTA you need to demonstrate proficiency in spoken English. You are considered proficient in spoken English if you grew up in the USA get a great score on the iBT TOEFL (28, 29, or 30) pass the Oral Proficiency Assessment (OPA) - administered on campus pass the Mock Teaching Test (you have to take this if you do not pass the OPA We strongly advise ALL students (both currently funded and not) whose native language is not English to take the OPA at their earliest convenience if they want to be GTA. Call 292-1364 or stop by the Spoken English Program office at 196 Arps Hall The cost of the test is $90 Tests need to be schedule at least a week in advance. 26

27. ELECTRICAL AND COMPUTER ENGINEERING Buckeyelink http://buckeyelink.osu.edu/ You need to have your OSU email account set up to be able to access the site. You can use the Buckeyelink to: Enter/update your Personal Information Address: you need to enter your local address. It is your responsibility to keep this information current. Register for courses Check Waitlist View Grades Class Schedule Course Offerings Final Exams Statement of Account 27

28. ELECTRICAL AND COMPUTER ENGINEERING Carmen https://carmen.osu.edu You need to have your OSU email account set up to be able to access the site. This is the site that Professors use to post material related to the courses that they are teaching 28

29. ELECTRICAL AND COMPUTER ENGINEERING Office Assignments Office assignments are handled by the Building Supervisor, Bill Thalgott The office priority list is: – Teaching Assistants – Research Assistants and Fellows – Other graduate students Office & Lab keys are assigned only to students who are GRA/GTA/Fellow: Ask your advisor to send email request to Bill Thalgott with your name.# For ESL students: contact ESL Human Resource Staff All other graduate students: Keycard access to ECE computer labs and student lounge, 271 CL Unfortunately, not everyone can receive an office. 29

30. ELECTRICAL AND COMPUTER ENGINEERING Mailboxes 30 ECE GRADUATE STUDENT mailboxes are located in 205 Dreese. ECE ESL GRADUATE STUDENT mailboxes are located at ESL. ALL GTAs HAVE COURSE FOLDERS located in 205 Dreese. Folders for new incoming students will be ready at the end of September

31. ELECTRICAL AND COMPUTER ENGINEERING Miscellaneous GRA/GTA/FELLOWSHIP APPOINTEES Check with Rosemarie Jackson in 230 Dreese Lab. ORIENTATIONS Make sure to attend all orientations (OIA, GTA, Graduate School Mon 08/24) PAY TUITION AND FEES BY DEADLINE Pay online (Buckeyelink) or at the Student Academic Services building, 281 W. Lane Ave GET A BuckID Go to 3040 Ohio Union, 1739 High Street. PARKING PERMITS Go to South Campus Gateway, 1560 N. High St. or apply on-Line. GRAs, GTAs, and Fellows are eligible for “B” permits (first see Rosemarie Jackson in 230 Dreese Lab.) 31

32. DEADLINES

33. Graduate School Deadlines Every Semester, you can find all deadlines on http://www.gradsch.osu.edu Select “Current Students” and then “Registration and Fee Deadlines”

34. Fall 2015 Deadlines

35. End of Semester Graduation

36. REGISTER FOR COURSES

37. ELECTRICAL AND COMPUTER ENGINEERING Registering for Courses ECE COURSES –if the “Prereq” list includes “Grad standing in engineering” you can register yourself using the Buckeyelink until Fri Aug 28 th. –if you do not meet the “Prereq”, or you want to enroll in a course after Fri Aug 28 th, you need the instructor’s permission to enroll in the course. You need to fill out the “Course Enrollment Permission” form, get the instructor’s signature and either take it to the Graduate School (247 University Hall) email it to Registration Services at the Graduate School Grad-SchoolRegistrationServices@osu.edu For ECE courses to count towards your MS or Ph.D. degree, they have to be 5000-level or higher. You can take lower level courses in ECE but they will NOT count towards your MS or Ph.D. 37

38. ELECTRICAL AND COMPUTER ENGINEERING Registering for Courses COURSES OUTSIDE ECE Approved related fields are: Engineering, Biological Sciences, Physics, Math, Chemistry, Business, Economics, ACCAD. –if the courses are open or don’t have pre-requisites, you can register yourself using the Buckeyelink until Fri Aug 28 th. –if you do not meet the “Prereq”, or you want to enroll in a course after Fri Aug 28 th, you need the instructor’s permission to enroll in the course. You need to fill out the “Course Enrollment Permission” form, get the instructor’s signature and either take it to the Graduate School (247 University Hall) email it to Registration Services at the Graduate School Grad-SchoolRegistrationServices@osu.edu For these courses to count towards your MS or Ph.D. degree, they have to be 4000-level or higher and not taught by a graduate student enrolled at this university (Please refer to the Graduate School Handbook – Section 4.1). 38

39. Course Enrollment Permission Use it to:  Waive Prerequisite Requirements  Enter a Course Requiring Permission (E.g. ECE 6193 Independent Study)  Override the Limit and Enter a Full Section  Add a course after the 1 st week  Audit a course  … http://registrar.osu.edu/students/course_enroll_form.pdf The form is available in the ECE website https://ece.osu.edu -> Current Students -> Handbook, Form & Deadlines -> Course Enrollment Permission Instructor’s Signature Sometimes more than the Instructor’s Signature is required