1. The University of Alabama Electrical & Computer Engineering Information for ECE GTAs and GRAs Fall 2010

2. The University of Alabama Electrical & Computer Engineering GTA and GRA Information GTAs and the ITAP GTAs and the ITAP GTA and GRA assignments GTA and GRA assignments Course load requirements for state-funded Graduate Assistants Course load requirements for state-funded Graduate Assistants Registration for courses and graduate assistant appointment Registration for courses and graduate assistant appointment Keys and security codes Keys and security codes Paychecks and mailboxes Paychecks and mailboxes Insurance Insurance Social security number Social security number “Memorandum of Appointment” and “Acceptance of Offer” forms “Memorandum of Appointment” and “Acceptance of Offer” forms Graduate offices Graduate offices Continuing graduate students Continuing graduate students Your advisor and your committee Your advisor and your committee

3. The University of Alabama Electrical & Computer Engineering GTAs - ITAP Course & Exam All international GTAs must complete both ITAP course and examination All international GTAs must complete both ITAP course and examination International GTAs are expected to achieve a CONDITIONAL PASS during their first two semesters. International GTAs are expected to achieve a CONDITIONAL PASS during their first two semesters. More advanced teaching assignments may require FULL PASS status More advanced teaching assignments may require FULL PASS status –Continued GTA support dependent on ITAP status –Continued GTA support also dependent on your effectiveness in ECE courses See Leslie Jones (Dept. Office) See Leslie Jones (Dept. Office)

4. The University of Alabama Electrical & Computer Engineering GTA/GRA Assignments Your assignments and assigned professor(s) are provided in the letter you will receive today Your assignments and assigned professor(s) are provided in the letter you will receive today See your assigned professor(s) as soon as possible (set appointment) See your assigned professor(s) as soon as possible (set appointment) Your assistantship assignment does not include your academic effort Your assistantship assignment does not include your academic effort

5. The University of Alabama Electrical & Computer Engineering Enrollment Requirements Minimum of 6 course hours Minimum of 6 course hours Lecture courses, research, seminar, audit hours all count Lecture courses, research, seminar, audit hours all count No more minimum requirement imposed by ECE Department No more minimum requirement imposed by ECE Department

6. The University of Alabama Electrical & Computer Engineering Registration for Courses and Appointments Registration for courses is a critical component of graduate assignments Registration for courses is a critical component of graduate assignments No graduate assignment (GTA or GRA) can be made (finalized) until the student is enrolled No graduate assignment (GTA or GRA) can be made (finalized) until the student is enrolled This is a common cause of late payments of assistantships This is a common cause of late payments of assistantships We have a formal graduate student advising and registration time We have a formal graduate student advising and registration time –All graduate students are expected to be advised and register for classes in the same time frame as undergraduate students –This will assist in course scheduling and graduate appointment paperwork

7. The University of Alabama Electrical & Computer Engineering Keys and Security Codes Keys and Security Codes Keys and Security Codes –Your personal responsibility –Don’t give to anyone else Security Code Use Security Code Use –Disarm the alarm before you enter –Arm the alarm when you leave  Your name is in the computer See Maureen Beard (Dept. Office) for keys and security codes See Maureen Beard (Dept. Office) for keys and security codes

8. The University of Alabama Electrical & Computer Engineering GTA/GRA Paychecks & Mailboxes If you have received an appointment letter and accepted it, expect a paycheck at the end of the month. If you have received an appointment letter and accepted it, expect a paycheck at the end of the month. –Exceptions to this include students whose appointment has just been processed If no check, see Debbie Woods (Dept. Office) If no check, see Debbie Woods (Dept. Office) If you haven’t received an appointment letter, immediately see Debbie Woods If you haven’t received an appointment letter, immediately see Debbie Woods If you don’t have a mailbox, see Maureen Beard (Dept. Office) If you don’t have a mailbox, see Maureen Beard (Dept. Office) –Mailboxes located in departmental office

9. The University of Alabama Electrical & Computer Engineering GTA/GRA Paychecks New graduate assistants must pick-up their 1st check New graduate assistants must pick-up their 1st check –Payroll Office  G69 Rose Building

10. The University of Alabama Electrical & Computer Engineering Insurance The university provides basic health insurance for graduate assistants The university provides basic health insurance for graduate assistants http://www.ua.edu/academic/colleges/cchs/c chs/hc/insurance.cfm http://www.ua.edu/academic/colleges/cchs/c chs/hc/insurance.cfm Russell Student Health Center Russell Student Health Center –On-line form to fill out –Deadline for completing insurance forms – see web site or contact Student Health Center

11. The University of Alabama Electrical & Computer Engineering Social Security Number Required for all Graduate Assistants Required for all Graduate Assistants If you are a new student without a social security number please contact Capstone International Program for assistance If you are a new student without a social security number please contact Capstone International Program for assistance –105 B. B. Comer (next to student services building)

12. The University of Alabama Electrical & Computer Engineering Memorandum of Appointment and Acceptance of Offer See Debbie Woods (Dept. Office) to sign memorandum of appointment (MOA) See Debbie Woods (Dept. Office) to sign memorandum of appointment (MOA) –Beginning Immediately This paperwork must be completed and submitted to the graduate school as a condition of your employment This paperwork must be completed and submitted to the graduate school as a condition of your employment The “Acceptance of Offer” form must be completed and returned to Debbie Woods as soon as possible. The “Acceptance of Offer” form must be completed and returned to Debbie Woods as soon as possible.

13. The University of Alabama Electrical & Computer Engineering Graduate Offices Please see Maureen Beard for an office assignment Please see Maureen Beard for an office assignment Consult your graduate advisor to determine if he/she has a predetermined office for you Consult your graduate advisor to determine if he/she has a predetermined office for you –Assignment will still be made by Maureen Beard

14. The University of Alabama Electrical & Computer Engineering Continuing Graduate Students Continuing graduate students Continuing graduate students –Make sure any “I” or “NG” grades have been cleared from your graduate transcript –The graduate school will enforce the minimum 3.0 GPA requirement for graduate assistants

15. The University of Alabama Electrical & Computer Engineering Your Advisor and Committee Should have an advisor by your second semester here Should have an advisor by your second semester here –If not, see Dr. Haskew Should have your committee by the end of the second semester Should have your committee by the end of the second semester Plan II M.S.: all 3 committee members may be from ECE Plan II M.S.: all 3 committee members may be from ECE Make sure graduate committee form is turned in to Leslie Jones when complete Make sure graduate committee form is turned in to Leslie Jones when complete