1. Microsoft Office XP Illustrated Introductory, Enhanced with Programs, Files, and Folders Working

2. Working with Programs, File, and Folders Unit B2  Create and save a WordPad document  Open, edit, and save an existing Paint file  Work with multiple programs  Understand file management  View files and create folders with My Computer Objectives

3. Working with Programs, File, and Folders Unit B3  Move and copy files with My Computer  Manage files with Windows Explorer  Delete and restore files  Create a shortcut on the desktop Objectives

4. Working with Programs, File, and Folders Unit B4 Unit Introduction  Most of the work you do on a computer involves using programs to create files.  You can create files in Windows 2000 using one of Windows accessory programs.  Windows has file management features that help you manage all of your files.

5. Working with Programs, File, and Folders Unit B5 Creating and Saving a WordPad Document  A blank document (or file) opens when you start WordPad.  Type and format text to create a file. –A blinking insertion point indicates where the text you type will appear –Use the mouse to highlight or select text –Change the appearance, or format text Use any of the buttons on the Formatting toolbarUse any of the buttons on the Formatting toolbar

6. Working with Programs, File, and Folders Unit B6 Creating and Saving a WordPad Document (cont.) Formatting toolbar Typed text Document window Insertion point

7. Working with Programs, File, and Folders Unit B7 Creating and Saving a WordPad Document (cont.)  You work is automatically stored in your computer’s random access memory or RAM –Work stored in RAM is temporary and is erased when you turn your computer off  To save your work permanently: –Hard disk: built in computer disk (C:) –Floppy disk: removable disk (A: or B:)

8. Working with Programs, File, and Folders Unit B8 Opening, Editing, and Saving an Existing Paint File  To use or work on an existing file, you need to open the file.  Once a file is open, you can edit it or make changes. Click to locate a file Click a file to open it

9. Working with Programs, File, and Folders Unit B9 Opening, Editing, and Saving an Existing Paint File (cont.)  Save a file: –Use the same filename (lose original form) –Use a different filename (original file is unchanged) Different file name Paint edit tools

10. Working with Programs, File, and Folders Unit B10 Working with Multiple Programs  You can run more than one program at a time in Windows.  Each open program is represented by a program button on the taskbar.  You can copy data from one file to another in different programs. –Clipboard: a temporary storage area in your computer’s memory where items are placed when coping data between files

11. Working with Programs, File, and Folders Unit B11 Working with Multiple Programs (cont.)  Data from a file in one program can be copied to another file in a second program. Paint program WordPad program

12. Working with Programs, File, and Folders Unit B12 Understanding File Management  File management is the process of organizing and tracking files you create. –Locate, move, rename, and delete files  File management tools in Windows: –My Computer –Windows Explorer  Create folders to help organize your files. –Folders are areas on a hard disk or floppy disk in which you store files.

13. Working with Programs, File, and Folders Unit B13 Understanding File Management (cont.)  The structure of files and folders on a disk is called file hierarchy.  Use the Recycle Bin, a space on your hard drive, to delete files or restore deleted files. Recycle Bin Files File hierarchy

14. Working with Programs, File, and Folders Unit B14 Viewing Files and Creating Folders with My Computer  My Computer shows the contents of your computer, including files, folders, programs, disk drives, and printers.  Each item on your computer is represented by an icon in My Computer.  Manage files using the My Computer menu bar and toolbar.  Use the Address Bar to change what you are viewing. –The Address Bar allows you to open and view a drive, folder, or a Web page

15. Working with Programs, File, and Folders Unit B15 Viewing Files and Creating Folders with My Computer (cont.)  Create a new folder: –Click File on the menu bar, point to New, then click Folder New folder Icon Address bar

16. Working with Programs, File, and Folders Unit B16 Moving and Copying Files with My Computer  Moving files or folders around. –Drag the file or folder from one location to another –Use Edit menu commands or toolbar buttons (Cut, Paste)  Copying files or folders. –Use Edit menu commands or toolbar buttons (Copy, Paste)  Backed up files are copies of files that are stored on other disks, such as floppy disks.

17. Working with Programs, File, and Folders Unit B17 Moving and Copying Files with My Computer (cont.)  A file being moved to a folder. File being dragged to this folder File being moved

18. Working with Programs, File, and Folders Unit B18 Managing Files with Windows Explorer  Windows Explorer is a management tool like My Computer: –Copy, move, delete, and rename files and folders  More powerful than My Computer –View file hierarchy of your computer or network –Work with more than one computer, folder, or file at once.

19. Working with Programs, File, and Folders Unit B19 Managing Files with Windows Explorer (cont.)  Windows Explorer is divided into areas called panes.  The left pane is the Explorer Bar –Displays the drives and folders on your computer Explorer Bar Pane

20. Working with Programs, File, and Folders Unit B20 Managing Files with Windows Explorer (cont.)  File hierarchy in the Explorer Bar: –Plus sign (+) indicates additional folders can be viewed –Minus sign (-) indicates all levels of the hierarchy are shown Plus sign Minus sign

21. Working with Programs, File, and Folders Unit B21 Deleting and Restoring Files  To save disk space, you should delete or remove files you no longer need. –Files you delete go to the Recycle Bin until you remove the files permanently –Files deleted from a floppy disk are not stored in the Recycle Bin and are permanently deleted  Files in the Recycle Bin can be restored

22. Working with Programs, File, and Folders Unit B22 Deleting and Restoring Files (cont.)  Ways to delete a file: –Select the file, then click the Delete button on the toolbar –Right-click the file, then click Delete –Drag the file to the Recycle Bin  Ways to restore a file: –Select the file, click File, then click Restore –Right-click the file, then click Restore –Drag the file from the Recycle Bin to any other location

23. Working with Programs, File, and Folders Unit B23 Deleting and Restoring Files (cont.)  Dragging a folder from the Windows Explorer to the Recycle Bin on the Desktop Recycle Bin

24. Working with Programs, File, and Folders Unit B24 Creating a Shortcut on the Desktop  A shortcut is used to open an often used file, folder, or program on the desktop.  Double-click the shortcut icon to open the item. Shortcut Original file Right-click file, then click Create Shortcut