1. Western Heights Public Schools February 15, 2013 A District’s Implementation of Cohort-Based Accountability: Tracking Academic Performance and Non-Academic Factors to Inform Decision-making Among Stakeholders

2. Western Heights Public Schools 28 square miles Located in SW quadrant of Oklahoma City Urban independent school district serving approximately 17,500 patrons (2146 Families)

3. District Demographics Student Enrollment as of January 2013: 3704 African American67018.0 % Asian1032.7 % Hispanic121932.9 % Caucasian124933.7 % Native American2526.8 % Pacific Islander27.7 % Other1935.2 % Low Socio-Economic325187.7% ELL59115.9% Special Services42111.3 % Gifted/Talented54714.7 % Male194352.4% Female176147.6 %

4. What is a cohort? –Projected on-time graduation date upon entering the school. Cohort Definition

5. Establish Student Cohorts to Evaluate Student Performance Over Time All students grade PK-12 assigned cohort upon entry Cohort is not changed, except new cohort assigned for 9 th Grade according to federal guidance for calculating high school graduation rate Federal, State, and Local Cohort is assigned Business Processes

6. Assigning Cohort

7. Cohort-Based Reporting Students in cohort 2019 –current 6 th Grade Students Tracking progress 2010 – 2012 –grades 3-5 Year 2009 – only shows 2 students (probably retained) but still in the cohort

8. Cohort Based Graduation Rate

9. List of 12 students completing the year (2012) and not graduating. Currently enrolled. (not reflected on report, 6 graduated in Dec.)

10. Tracking Academic and Non-Academic Factors Role-Based Platform –By District –By School –By Teacher –By Student

11. Other Academic Factors –Grades on Report Card –Passing state tests Tracking Student Academic Factors

12. Count of Failing Grades on Report Card Tracking Student Academic Factors

13. Behavior Profile – School Level –Discipline Incidents –Days missed for Discipline –Daily Attendance Tracking Non-Academic Factors

14. Set parameters - discipline incidents by student (school level) Tracking Non-Academic Factors

15. Instructional days missed due to discipline incidents (school level) Tracking Non-Academic Factors

16. Tracking Attendance – Fall below state average 94.7% Tracking Non-Academic Factors

17. Daily Attendance Percentage Report Card: Grades Distribution Discipline Incidents Assessments: Taken/Passed College Ready Status Parent Dashboard

18. Detailed Attendance Information Parent Dashboard

19. Current Report Card –Grade highlighted red if fall below set criteria (failing in this case) Parent Dashboard

20. District View: In Progress Tracking Credits: efficient vs. deficient EOI Tests Passed (state requires 4 out of 7) Tracking College Readiness

21. School View: In Progress Tracking College Readiness

22. 3 rd Grade Promotion Test – SY2013-14 –School data by teacher New Initiatives

23. Following cohort of students over time Also building a report to predict how students will score based on district tests New Initiatives

24. Dr. Mwarumba Mwavita, Director of Center for Educational Research & Evaluation Oklahoma State University Phone: 405.744.8929 Email: mwavita@okstate.edumwavita@okstate.edu Kimberly Race, Director of Curriculum & Instruction Western Heights Public Schools Phone: 405.261.6742 Email: kimberly.race@westernheights.k12.ok.uskimberly.race@westernheights.k12.ok.us Questions and Answers