1. Matt Donovan Environmental Specialist Knox County (TN) Department of Air Quality Management February 12 th, 2009

2.  Entire county diesel fleet that qualifies for the grant will be retrofitted.  27 on-road vehicles will receive diesel particulate filters (DPFs).  26 off-road pieces of equipment will receive diesel particulate filters (DOCs).  Cost difference between ultra low sulfur diesel (ULSD) and low sulfur diesel (LSD) will be financed.  Total amount of federal funding: $163,815  Knox County will pay for labor and for a DPF cleaning machine: counts as $23,056 match  Total project cost: $186,871

3.  Educated myself about the diesel emission reduction “world”  Southeast Diesel Collaborative (SEDC) events  EPA Region 4 Grant Workshops  Web research  Contacted fleet services to get info on diesel fleet  Advice: BEGIN IMMEDIATELY!  Used EPA Diesel Emissions Quantifier tool to know what info was important; saved lots of time and work  Web research to fill in info gaps; possible in-person visits  School buses left out because they are contracted  Other regional partners?

4.  Fleet information I collected:  Make  Model  Model Year  Engine Manufacturer  Engine Model  Engine Model Year  Horsepower  Annual Mileage  Annual Hours of Operation  Type of Fuel Used (i.e. biodiesel) Annual Fuel Usage Existing Emissions Control Device? Engine Close to Rebuild? Equipment Type (see Diesel Emissions Quantifier tool)

5.  Spoke to two emission control device manufacturers and received some broad budgetary numbers  Created a rough estimate of total project cost  Researched a few grant programs for possible local cost-matching requirements  Presented possible cost-matching dollar amounts to my superiors  *Important step! They need to know.  Spoke to fleet services department to gauge their ability or desire to install the equipment

6.  First step: Looked at the evaluation criteria in the back of the RFP package.  Match?  Followed EPA’s advice to adhere closely to their requirements.  Studied two previous winning grant packages from other entities.

7.  Two EPA requirements for the grant cut in half the number of vehicles that could be retrofitted in the Knox County fleet.  Medium duty or heavy duty trucks only  Only EPA or California Air Resources Board (CARB) verified equipment can be used.  Diesel fleet info critical for this step!  Diesel Emissions Quantifier consumed a large amount of time due to many types of vehicles and equipment  Don’t forget to account for a fuel change

8.  Needed others’ expertise to complete certain sections  Final grant proposal reviewed by all stakeholders

9.  All EPA agreements finalized at the end of last month  Just beginning the process of planning the bid package  September 31, 2010 completion date

10. Have you started collecting fleet information yet??