1. Establishing an Institutional Repository- (conclusion) LITA Regional Institute Susan Gibbons Asst. Dean, Public Services & Collection Development River Campus Libraries University of Rochester sgibbons@library.rochester.edu August 5, 2005

2. Part 4 Content Recruitment Faculty Work Practice Grant General Findings Recruitment Strategies

3. Current State  If you build it… they might not come!  Example of MIT National and international press for DSpace $285,000 annual Approx. 4,000 items $71 per item, per year Professional marketing assistance

4. Work-Practice Study  IMLS, National Leadership Grant  Understanding work practices of faculty– specifically digital scholarly communication  Better alignment of IR  Observation and analysis

5. Project Team Anthropologist Computer scientist Graphic designer Programmer Catalogers Librarians

6. Methodology Interviews focused on research Videotaped observations Attention to desktop, office, computer Transcripts Analysis Confirmation

7. Disciplines Studied  Physics  Economics  Political Science  Linguistics  Visual & Cultural Studies  All others through bibliographer grey lit interviews (see handout)

8. Findings- Authoring Tools Versioning and co-authors Back-ups Always accessible Control access Finished works? Is IR an author tool?

9. Response- Authoring Tools  Be aware of the confusion Try to avoid an initial let down  Collaborate to expand purchase to include authoring tools (i.e. Documentum and DocuShare)  If have authoring tools, try to integrate with IR  Ideal is to map to desktop

10. Findings- Copyright  Most err on the side of caution  Very confusing legal language  Aren’t exercising self-archiving rights

11. Response- Copyright  Targeted education from trusted source (i.e. library)  Proactive self-archiving projects Romeo/SHERPA Publisher Copyright Policy database Romeo/SHERPA Publisher Copyright Policy database Zip code affiliation searches CVs Annual academic reviews

16. Finding- Self-interest  All about me and my research  Not enough time!  Personal/Organic organizational schemas  Institution is secondary to colleagues within discipline  What do Anglo-Saxon women have to do with post-Soviet Kazakhstan?  “Institutional repository?”

17. Response- Copyright  Create database of locally authored publications  Contact faculty through subject bibliographers  Invite them to deposit or provide us with item to deposit on their behalf

18. Response- Self-interest  Self-archiving vs. time  Persuasive statistics  What are peers doing?  Leverage research interests  Rethink departmental hierarchy of IR  Put IR in personal context University of Rochester’s Researcher Pages

19. Finding- Language  Tower of Babylon  Not speaking language of faculty

20. Features As Stated in Promotional Literature Degree to Which Faculty Understand the Feature and Perceive Its Benefit Institutional repository 0% Support for a variety of formats 25% Digital preservation 25% Access control 100% Metadata 0% Open-source software 0%

21. Response- Language  Lingua Franca for each discipline Google No broken URLs Maintain ownership No back-up worries Easier than maintaining a website WordStar files

22. Strategies  Personalized sales pitch Homework on individual and discipline Open access in discipline  Aim for a critical mass Meaningful statistics Be ready to lend a helping hand Incentives for early participation  Make it prestigious- Netherlands’ Cream of ScienceCream of Science

23. Strategies  Low-hanging fruits Collections on institutional website Search on terms from grey lit table Paper distributed at departmental level Conference held on campus On-campus journals/publications Student undergraduate research On-line journals Princeton University

24. Strategies  Most attentive to message Involved in open access Search OAIster by affiliationOAIster Retiring faculty Publications on personal website Graduating students Grant recipients (NIH) Editors of open access journals

25. Strategies  Don’t call it an “institutional repository”  Faculty ownership Hold off on library materials Faculty advisory board Customization  Ensure in-house understanding and appreciation first

26. Support Systems  ALA (www.ala.org)  ARL (www.arl.org)www.arl.org  CNI (www.cni.org)www.cni.org  SPARC (www.arl.org/sparc)  EDUCAUSE (www.educause.edu)www.educause.edu

27. Support Systems  Open access movement  IR system list serves & conferences  Everyone in the room!

28. THE END!!! Susan Gibbons sgibbons@library.rochester.edu 585-275-6320 All documentation found at: http://docushare.lib.rochester.edu/docushare/dsweb/ View/Collection-2193