1. Wide Area Workflow Receipts and Acceptance Working in the Acceptance Folder

2. Access the WAWF-RA Website https://wawf.eb.mil

3. Logon to WAWF-RA Click OK to warning message about not using the browser back button Click

4. User ID and Password Note: User ID And Password Are case sensitive

5. Open the Acceptor Menu Click the (+)

6. Select “Access Acceptance Folder”

7. Enter Search Criteria At a minimum, select a DoDAAC* Note Required Fields!

8. Submit Search Scroll to bottom of screen Click Submit

9. Search Results are Displayed All results displayed in this folder are pending Government Acceptance

10. Description of Columns Number of documents pending acceptance Type of WAWF Document Vendor CAGE Code (Sort able Field) Contract Number (Sort able) Delivery Order Number (If Applicable) Shipment Number Acceptance Date (Will be blank) Status (Always “Submitted”) Hold Receiving Report (Used when pending verification) Invoice Number Date Invoice Received Invoice Status (Determined by DFAs eccept for Services Invoice Hold Indicator (DFAS or Service Acceptor) Invoice/Receiving Report Amount

11. Access Contract Information Clicking the Contract Number displays all WAWF documents

12. Review All Contract Documents All WAWF Documents open in a separate window. Contract thru NAFI Shipment/Receiving Report Contractor created Invoice

13. OR!

14. Access just the Receiving Report If an alternate means of verifying the Receiving Report to the Contract is available Click the Shipment No To access the Receiving Report

15. Review the Receiving Report

16. Review Attachments Click the Misc. Info tab

17. Access Attachments Select an Attachment from the drop-down

18. Review Line Item(s) Click the Line Item tab.

19. Accepting a Receiving Report (Supply Shipment) For Supply Shipment acceptance, the Acceptor must annotate the Quantity Accepted The Quantity Accepted may be different than the Quantity Shipped. For Services (Invoice 2 in 1), if the Quantity to be Accepted is different then the Quantity Shipped, the Invoice 2 in 1 must be rejected.

20. Enter Accepted Quantity Repeat for each Line Item Accepted Quantity (May be different from Qty Shipped

21. Complete the Receiving Report Click the Header tab.

22. Return to the Header Tab

23. Enter Date Receive and Acceptance Dates Scroll down Click the Acceptance check box Enter the date supplies were received Enter date of Government Acceptance Short-cut for entering the current date is enter a (*)

24. Sign the Acceptance Click Signature

25. Confirm by entering your password Enter Password

26. Submit the Receiving Report Scroll to bottom Acceptor’s Name Click Submit May also be printed

27. Receive confirmation Email notification s sent Click Return

28. Returns to the Acceptance Folder Moves from the Acceptance Folder to the History Folders

29. To Reject an entire Shipment  A Supply Shipment is only rejected if:  All items listed on the Receiving Report are either: oDamaged oIncorrect IAW the contract.  A Service Invoice is rejected if:  The Invoiced Quantity is incorrect, or  The Invoiced Unit Price is greater than the contract Unit Price.

30. Access the Header Tab

31. Indicate the Shipment is Rejected Scroll to bottom of screen Click Reject to Initiator

32. Enter the Rejection Reason Scroll to top of window

33. Click the Misc. Info tab

34. Access the Rejecter’s comments section Scroll to Comments field

35. Enter detailed information concerning rejection

36. Return to Header tab Scroll to top of window Click Header tab

37. Submit to Initiator Click Submit

38. Receive Confirmation Click Return

39. Returns to the Acceptance Folder Moves from Acceptance Folder to Rejected Receiving Reports

40. Place a Receiving Report on Hold  User places a receiving report on Hold when: The receiving report is submitted by the vendor, but material has not been received yet, or: Material has been received, but the acceptor is in the process of verifying that material is IAW the contract.

41. Place a Receiving Report on Hold Click the “H”

42. Confirm the Hold status Click Hold

43. Receive confirmation the document was held Click Back

44. Return to the Acceptance Folder Document is moved to the Acceptance Hold Folder

45. Search in the Acceptance Hold Folder At a minimum, select a DoDAAC*

46. Accept or Reject the Shipment

47. Log out of WAWF-RA Click Home to log out of WAWF