1. start and break slide Kick-Off-Meeting April 1 st – 3 rd 2009 Large Conference Hall of Hotel Riga Riga/ Latvia host: Baltic Sea Region Programme 2007-2013 project “Baltic Challenges and Chances for local and regional development generated by Climate Change“ BalticClimate

2. April 1st 2009 Dennis Ehm, ARL 2 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate – the project“ Dennis Ehm, ARL

3. April 1st 2009 Dennis Ehm, ARL 3 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ What is a „project“? unique and complex for identified problem(s)/ task(s) requires unique structures: e.g. set of actors, work flow, resources, responsibilities, etc. mostly: specific aim, to be fit into fixed frame/settings  unpredictable process shall be “ planned ” [= contradiction of terms! (oxymonon)]

4. April 1st 2009 Dennis Ehm, ARL 4 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ The co-funding EU programme “Baltic Sea Region Programme 2007-2013” a mainstream Structural Funds programme for the Baltic Sea Region (Objective 3 programme on Territorial Cooperation) built on two preceding Community Initiative programmes (Baltic Sea INTERREG IIC & III B NP) addresses issues that call for intervention at transnational level

5. April 1st 2009 Dennis Ehm, ARL 5 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Programme background and aims incorporates aspects of socio-economic competitiveness (Lisbon), sustainable management of the natural resources (Gothenburg) the “EU Territorial Agenda” aims to involve several pan-Baltic networks (= projects) for better policies towards integrated development of the Baltic Sea region its better identity in Europe

6. April 1st 2009 Dennis Ehm, ARL 6 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Eligible programme area EU Member States: Denmark, Estonia, Finland, Latvia, Lithuania, Poland, Sweden and Germany (northern parts) Norway Russia (north-west regions) Belarus

7. April 1st 2009 Dennis Ehm, ARL 7 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Financing of the programme Co-Financing 208 MEUR from European Regional Development Fund (ERDF) 22.6 MEUR from European Neighbourhood and Partnership Instrument (ENPI; for Russia not enabled!) 6 MEUR from Norwegian national funding Total = 236,6 MEUR Plus project partners‘ contribution (10-50%)!

8. April 1st 2009 Dennis Ehm, ARL 8 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Strategic objectives = PRIORITIES (projects select from) 1. Fostering innovations 2. External and internal accessibility 3. Baltic Sea as a common resource 4. Attractive and competitive cities and regions To strengthen the development towards a sustainable, competitive and territorially integrated Baltic Sea Region by connecting potentials over the borders

9. April 1st 2009 Dennis Ehm, ARL 9 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Project initiation and history Project idea from Central Finland + Project idea by ARL using experiences made in previous projects basing on draft programme documents further improved on final programme documents

10. April 1st 2009 Dennis Ehm, ARL 10 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Project preparation First individual project ideas (since May 2007), presented at the Partner Search Forum in Turku (September 2007) From competitors to partners: RCCF and ARL (Nov. 2007) Joint process of integrating more interested institutions Preparatory meeting 1: Riga! (March 2008, 16 institutions from 7 countries) Appointment of Work Package Leaders and common drafting of the project structure and application form Preparatory meeting 2a + 2 b: Norrköping + Stockholm (April 2008, 7 institutions from 2 countries)  Application (May 30 th 2008)

11. April 1st 2009 Dennis Ehm, ARL 11 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Approval process 110 project applications (7000 sheets) with a total budget of 374 m€ (!) and 1637 project partners! Assessment by the Joint Technical Secretariat (JTS) (until September 2008): per project 14 quality assessment criteria in 6 categories grouping of the projects in 4 quality groups Monitoring Committee 3 members of each of the 11 programme countries decision: October 24 th 2008

12. April 1st 2009 Dennis Ehm, ARL 12 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Approval decision Only 24 of 110 applications approved (22%)! 16 % approved

13. April 1st 2009 Dennis Ehm, ARL 13 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Contracting contracting phase (October 25th 2008 – January 24th 2009) request for clarifications (until January 20th 2009) (6 + 3 further questions = partly changes in the project setup) Grant Contract issued and offered (January 28th 2009); project data form (= updated application form) as annex signed by the Investitionsbank Schleswig-Holstein (Managing Authority of the programme) and the ARL (Lead Partner) (February 5 th 2009)  legal base for the project  project data form = “bible” 

14. April 1st 2009 Dennis Ehm, ARL 14 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Partnership 23 (25) Project Partners (financially involved, may directly receive ERDF co-financing) 7 (8) countries: Estonia, Finland, Germany, Latvia, Lithuania, Poland, Sweden Variety in fields of action: local (7), regional (10) and national (2) level administration/ development, scientific (5) and international (1) organisations 16 (13-14) Associated Organisations (Letter of Support) (incl. Russia) 7 Target Areas (pilot implementation) in 7 countries (incl. Russia)

15. April 1st 2009 Dennis Ehm, ARL 15 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ map

16. April 1st 2009 Dennis Ehm, ARL 16 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Project BUDGET 4,22 m€ [4,44m€] total budget 3,34 m€ ERDF (79%) 0,88 m€ [0,91 m€] own contribution (Project Partners) (21 %) [0,22 m€ ENPI budget for Russia approved but not enabled!]

17. April 1st 2009 Dennis Ehm, ARL 17 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Project Phases May 31 st 2007 May 30 th 2008 Oct 24th 2008 Oct 24 th 2008 Jan 25 th 2009 Jan 24 th 2012 Apr 24 th 2012 (graphic: programme manual 2.0: p. 97, amended)

18. April 1st 2009 Dennis Ehm, ARL 18 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Motivation/ addressed problem “ Climate change: from global challenge to local chances and actions ” complex problem/ challenge (mitigation; adaptation) cross-sectoral and integrated local actions required few experience and processes existing on how to deal with the issue low usability of data, impact and vulnerability information on regional/ local level by decision makers climate change seen rather as hindrance for development chances from climate change, requirement to prepare for changes and adaptation not seen

19. April 1st 2009 Dennis Ehm, ARL 19 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Project Objective Enable municipalities and local actors to deal with the climate change issue in an integrative and sustainable way Making climate change to be understood as challenge and as chance for local and regional sustainable development Making BSR municipalities and regions more competitive for future challenges to maintain and enhance the common existing BSR identity

20. April 1st 2009 Dennis Ehm, ARL 20 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Methodology Integrated approach Urban-rural cooperation Transnational value Apply and testing existing and creating of new “tools” Scientific assistance

21. April 1st 2009 Dennis Ehm, ARL 21 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Target Groups First:  Local (regional) decision makers, planners and actors (public, private, citizens) Secondary:  National political and administrative institutions (by supporting decisions and measure preparation with local/ regional solutions and experiences)  Transnational and pan-Baltic organisations/ associations (by support of common decisions and measure preparation with local/ regional solutions and experiences in different countries)

22. April 1st 2009 Dennis Ehm, ARL 22 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Adressed Priority from the BSR Programme Programme Objective Priority 1 Objective Priority 2 Objective Priority 3 Objective Priority 4: Attractive & competitive cities and regions

23. April 1st 2009 Dennis Ehm, ARL 23 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Work Packages and their Leaders (WP 0 “Preparation”) WP 1 “Management and Administration” WP 2 “Communication and Information” WP 3 “Climate change material and analyses” WP 4 “Integrated Solutions and Capitalisation of Climate Change” WP 5 “Climate Change BSR local and regional applying ICT Toolkit”

24. April 1st 2009 Dennis Ehm, ARL 24 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Assessment of BalticClimate Assessment Report, score per assessment category: (Scoring system: 1 – unacceptable; 2 – poor; 3 – acceptable; 4 – good; 5 – very good ) Relevance 4good Coherence and Quality 3acceptable Durability, transferability, dissemination 3acceptable Partnership 4good Management 4good Budget 3acceptable “the project has quality enough to be approved” (Allocated to best quality group: among top 15 of 110 projects!)  project approved by MC without conditions!

25. April 1st 2009 Dennis Ehm, ARL 25 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Assessment report “The main strong feature of Baltic Climate proposal (also comparing to other proposals dealing with the same topic in this call) is visible commitment of regional and local administration involved as financial partners. Additionally, the project well utilises the possibility to generate new business opportunities as a responses to climate change. The weakest is high level of external expertise planned in the project what may significantly influence project’s ability to build capacity in involved organisations.“

26. April 1st 2009 Dennis Ehm, ARL 26 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ Meetings and Events Meetings: min. 6 Work Package Leader Meetings (ca. 1 day) 6 SteeringTEAM meetings (bi-annual, ca. 2 days) Events 4 Transnational Seminars (TS) (Target Area specific) local and regional Workshops (locWS; regWS)

27. April 1st 2009 Dennis Ehm, ARL 27 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“...some specific definitions Project Partner (PP) Associated Organisation (AO) Target Area (TA) Work Package (WP) common and priority specific Results Outputs Indicators etc... …we must apply the terms with identical meaning  project manual incl. glossary to be developed

28. April 1st 2009 Dennis Ehm, ARL 28 Kick-Off-Meeting, April 1st – 3rd 2009, Riga „BalticClimate project“ clue for success: TEAM-work different actors from different countries with different experiences, different priorities of knowledge, different fields of action and different background are being open for the ideas of others, implement joint work, have much communication and coordination, make much new experiences and new knowledge gaining = achieve common and innovative outcomes  sounds like much work and fun! ….let’s start!

29. start and break slide Kick-Off-Meeting April 1 st – 3 rd 2009 Large Conference Hall of Hotel Riga Riga/ Latvia host: Baltic Sea Region Programme 2007-2013 project “Baltic Challenges and Chances for local and regional development generated by Climate Change“ BalticClimate