5. EPPOG Database

6. Purpose To facilitate the exchange of best materials, templates and tools world- wide for informal education and outreach in particle physics EPPOG Database

7. Now TIME Later DocDB Need new website Informal Science Educators Particle Physicists world-wide EPPOG Members Formal Science Educators Teachers (schools, universities), museums, science centers WHO

8. -Convenient -Finally, a resource pool! EPPOG Database

9. -Multiplier Effect Ideas flourish…pre-existing best practices adapted to new needs and contexts -Convenient EPPOG Database -Finally, a resource pool!

10. Proposed to EPPOG in October 2009 Proposed to ECFA in November 2009 Received funds from CERN- ½ time person 8 months Initiation Development Test Group & Fine Tuning Fully Functioning Data Entry World-wide OCT’09 DEC’10 SEPT’10 MAR’10

11. March 2010 (Lisa) Requirements, Users, Scheme Trolled for items, categorized, proposed metadata Oslo 2010 – EPPOG members brainstormed Finalized wish-list & adopted “DocDB” Initiation Development Test Group & Fine Tuning Data Entry World-wide OCT’09 DEC’10 Fully Functioning SEPT’10 MAR’10

12. Widely used by many HEP experiments to store documents to which multiple files can be associated 1.FLEXIBILITY 1.Attach any type of file 2.Associate documents to one another 3.Categories are up to us 2.SEARCH ENGINE! 1.Searches through the majority of fields DocDB

13. March 2010 (Lisa) Requirements, Users, Scheme Trolled for items, categorized, proposed metadata Oslo 2010 – EPPOG members brainstormed Finalized wish-list & adopted “DocDB” Entered items (CMS, ATLAS, Press Office, etc.) Initiation Development Test Group & Fine Tuning Data Entry World-wide OCT’09 DEC’10 Fully Functioning SEPT’10 MAR’10

17. Helpful Tips & Reminders https://cms-docdb.cern.ch/cgi- bin/PublicEPPOGDocDB/ShowDocument?docid=79 Welcome to EPPOG DocDB

20. Initiation Development Test Group & Fine Tuning Requested entry and feedback – 12 people Total responses: 5 of 12 Findings Data Entry World-wide DEC’10 OCT’09 Fully Functioning SEPT’10 MAR’10

21. Test Group Findings Overwhelmingly positive “It looks like this will be a great resource” Some changes suggested

22. Test Group Findings Topics slightly re-worded, 1 deleted New institutions, submitters & authors added Changes 

23. Test Group Findings For “Contact” – a place to easily store their details This feature will be added externally from the database Better Help to Infrequent Users Changes ☐ Modify help text to be more appropriate for our users Divide Topics – 2 levels Level A: Type of item (book, poster, teaching aid) Level B: Attributes (language, duration, target group) Will re-organize topics by adding 2 more parent topics

24. Test Group Findings Changes ☐ Control who can modify Document Standing agreement-only modify your own documents Use notification feature If really still worried - we can make an e-group Define Key Words Try to include terms in abstract and description of files Could define a list of key words…but not really necessary as the search is so powerful

25. Test Group Findings Changes  Block ability to select some parent topics (e.g. Programmes) Refer to “Welcome to EPPOG DocDB” Provide Separate Mandatory Field for “Purpose” Refer to “Welcome to EPPOG DocDB” Help to be updated

26. Test Group Findings Copyrights Issues on the Table Definition of “Best Practice” A name! Use of Extra Database for Exhibitions (?)

27. renting, hiring, buying, selling, lending and loaning science exhibitions http://www.extrascience.eu

29. Initiation Development Test Group & Fine Tuning Data Entry World-wide DEC’10 OCT’09 Fully Functioning SEPT’10 Next Steps… MAR’10

30. So Now What? I need your help!

31. Initiation Development Test Group & Fine Tuning Data Entry World-wide DEC’10 OCT’09 Fully Functioning SEPT’10 MAR’10 Try it out…let me know what you think Review your items, fill in the gaps Add your items, encourage your colleagues! Present to ECFA in November 2010! To have chance for support for web/maintenance, people must use it…now Discuss items on table copyrights, name, extra)

32. Together we can make it a success!