1. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 EMA2 & Tempus Info Day Ljubljana, 07.12.2012

2. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 OVERVIEW Organization of mobility Amount available Lump sum share management Documents for the justification of expenses Scholarship management Subsistence allowance Insurance Travel costs Visa & residence permit Participation costs (tuition) Memorandum of Understanding

3. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 GENERAL BUDGET Organization of Mobility

4. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 GENERAL BUDGET Organization of Mobility

5. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 Scholarship Management Subsistence allowance (unit costs)

6. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 Scholarship Management Insurance and Travel (unit costs)

7. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 Scholarship Management Visa and Residence Permit

8. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 Scholarship Management Participation costs/tuition fees For example:  tuition and/or registration fees  additional library fees  student union membership  laboratory consumables  language course costs

9. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 Scholarship Management Transfer management Transfer of budget for scholarship management and tuition fees to the partners How often? Role of the partners – proactive? (e.g. request by partners) Mechanisms (documents, justification, etc.) !!! pre-financing by the EACEA to the coordinating institution Justification of incurred expenses Documentation must be kept for 5 years from the date of the final payment  (Audit)

10. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 USEFUL LINKS

11. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 QUESTIONS, COMMENTS?

12. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 THANK YOU FOR YOUR ATTENTION! CONTACT Mirian Llorens-López, MA mirian.llorens-lopez@uni-graz.at Mag. Elisabeth Zingl elisabeth.zingl@uni-graz.at joineusee@uni-graz.at www.joineusee.eu international.uni-graz.at