1. CALLS FOR TENDER AND MARKET SURVEYS - ROLES AND PROCEDURES L.ANNILA, K.FORAZ PART 2. ROLE OF THE COMITE DE LECTURE

2. BACKGROUND n Established in 1998 by the DL n WHY? uPlenty of professionally young engineers in the division that may need assistance in writing technical documents uST division is mainly French speaking but many CERN documents are nowadays written in English n To assure the quality of the ST- division technical documents

3. APPROVAL CIRCUIT n Http://nicewww.cern.ch/st/di/coordination GROUP SECRETARY DIVISION SECRETARY READER WRITER SPL, LHC, translation etc.

4. GUIDELINES 1/2 n MARKET SURVEY u Clear scope of the supply in the technical description, not too much technical details but rather an overview of the supply u Qualification criteria states the conditions to be fulfilled by companies that will be eligible to receive the call for tender following the MS u Questionnaire verifies the requirements given in the qualification criteria

5. GUIDELINES 2/2 n CALL FOR TENDER u Introduction u Scope of the project u Technical Description u Limits of the supply u Rules and standards u Quality requirements u Procedures before awarding the contract u Execution the contract u Tests/Inspection u Schedule u Relevant annexes u Possible questionnaire

7. CONCLUSIONS n By the end of 1999, 157 documents had gone through the circuit (+ 40 translations) n Improved quality regarding structure and readability n By now the procedure is well known and operates faster than in the beginning n Need for ST guidelines n Can be recognized as an ST quality assurance procedure