1. Building Strong Library Associations | Regional Convenings DAY 3 Session 5 How can my association sustain a project?

2. Building Strong Library Associations | Regional Convenings At the end of this session participants should be able to: Understand how to measure what matters most when managing a project Describe the importance of managing risks and developing a communication plan for an association project Outcomes for participants

3. Building Strong Library Associations | Regional Convenings Should the proposal be accepted it will move to project status A project plan will need to be developed Your proposal will form the basis of a project plan Moving a development proposal to a project

4. Building Strong Library Associations | Regional Convenings Developing a project plan Identifying tasks and how goals will be achieved Identifying the resources needed Managing the implementation of the project plan Features of good project management

5. Building Strong Library Associations | Regional Convenings Monitoring progress in achieving tasks-on time and on budget Managing risks Ensuring communication with all project stakeholders about goals, progress and achievements Evaluating outcomes A project manager also reports on outcomes to the project sponsor and any external funders Project implementation

6. Building Strong Library Associations | Regional Convenings Brainstorm – what do you think is most important? What is most important when managing a project

7. Building Strong Library Associations | Regional Convenings Sound governance Strong leadership The right people implementing the project, who are supported and motivated in their work Effective relationships Sound financial base and management Managing risks Effective communication Evaluation - of outcomes and processes Ethical behaviour Key factors for sustaining a project

8. Building Strong Library Associations | Regional Convenings What do you think are the main things that could wrong and jeopardise a project? Managing risk

9. Building Strong Library Associations | Regional Convenings Poor coordination of activity Inadequate funding Lack of skills to complete tasks Inappropriate partners Lack of shared understanding about goals and outcomes Poor communication Consult the handout for an example Managing risk – some common issues

10. Building Strong Library Associations | Regional Convenings Identifying relevant stakeholders and possible allies Developing strategies for recruiting coalition partners (including strategies for maintaining and balancing diverse groups) Creating and maintaining communication networks Identifying a single spokesperson, or a small number of key spokespeople, to speak for the project. Consult the handout for an example Communication plan

11. Building Strong Library Associations | Regional Convenings Simple and clear message – keep it brief and as simple as possible Know your audience and target their needs/interests Put aside your own feelings and frustrations- put yourself in their shoes when crafting your message Essentials of effective communication

12. Building Strong Library Associations | Regional Convenings Media: television, radio, internet Emails Public meetings One-on-one meetings Group meetings Petitions (including online) Submissions Letters – private and public Instructional materials Brochures, leaflets Clothing and advertising materials Social media, digital campaigns Communication methods

13. Building Strong Library Associations | Regional Convenings Authorised and, if necessary, trained. Effective messengers: Know how to get and use resources Is an effective communicator - with a range of target groups Know how get meetings with decision makers (or who else can get them) Follows up – and says thank you Understands it is not about them – that the focus is on those who you wish to influence and what they need to know Messengers

14. Building Strong Library Associations | Regional Convenings What communication will you need to use to gain support for your project? Who will you need to target for support? What strategies will you use to communicate? How often should you communicate with them? How will you communicate with them? Activity