1. Navigation Guide for Conveners: Selection process outcome Glossary: Requisition - Job Advertisement Hiring Manager – Convener Posting - Publication Date Candidate - Applicant SRSO – School Recruitment Support Officer jobs.nsw * SAS Staff Positions NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU *SAS staff positions including GA, farm assistants and household staff positions in schools Module 8

2. Selection Process Outcome Click on ‘Referee Contact After Interview’ to progress to the next stage of the merit selection process. 1 NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU There are a number of way to access applications to record outcomes. The following is the most common method.

3. After selecting the candidates, click on the green arrow to move them to “Both Referees contacted”. Once all candidates have been moved to “Both Referee contacted” status, you are ready to progress to the next step of the Merit Selection process. Click on the double blue arrows to move candidates to the next step. 2 Selection Process Outcome NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

4. 3 Selection Process Outcome NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU The Hiring Manager/Hiring Manager Assistant will now need to close the current step by clicking on the X button.

5. 4 Selection Process Outcome NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU Select ‘Selection Outcome’

6. In the step ‘Selection Process Outcome’, the Hiring Manager/Hiring Manager Assistant moves the candidates from ‘Select Step Outcome’ to either: ‘Recommended Applicant’ ‘Eligibility List (Ranking)’ OR “Unsuccessful” OR ‘Candidate Withdrawn’. To complete this step, the number in brackets against ‘Select Step Outcome’ must be ‘0’. If not then a candidate(s) has not been reviewed and therefore this step has not been completed. 5 Selection Process Outcome NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

7. Select the candidate to be recommended for the position. After the candidate has been selected, click on the green arrow to move them to the ‘Recommended Applicant’ status. 6 Selection Process Outcome NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

8. Check the ‘New Status’ is correct. Select ‘Save and Close’ when you are finished. Comments are mandatory. Reasons need to reflect a summary of how the selection criteria was addressed at interview. Referees comments must also be provided. 7 Selection Process Outcome NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU You will then be provided with a grey pop-up box to complete the candidate you have chosen. If you wish to see the details of the candidate you are currently moving through the Candidate Selection Process use this link. There are instructions at each Step/Status that you can access using this hyperlink. Do not check the ‘Send correspondence’ box. You will send correspondence to candidates at the end of the merit selection process through ‘More Actions’.

9. Select the candidate to be placed on the eligibility list. Click ‘More Actions’ and then click ‘Change Step/status’ to select the ‘Eligibility List (Ranking)’ status. 8 Selection Process Outcome NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU You will then be returned to the ‘Selection Process Outcome’ screen.

10. Check the ‘New Status’ is correct. Select ‘Save and Close’ when you are finished. Comments are mandatory Reasons for suitability need to reflect a summary of how the selection criteria was addressed with a degree of difference between applicants and must include referees comments. Select the ‘Merit Rank’ for the candidate on the Eligibility list. 9 Selection Process Outcome NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU You will then be provided with a grey pop-up box to complete the candidate you have chosen. Do not check the ‘Send correspondence’ box. You will send correspondence to candidates at the end of the merit selection process through ‘More Actions’.

11. Check all candidates have been moved to another status group in this step. Select the candidate who is the recommended applicant and click on the double blue arrows to move the recommended applicant to the step ‘Submit outcomes to SRSO”. 10 Selection Process Outcome NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU Once all candidates have been moved to another Status you are ready to progress to the next Step of the Merit Selection process. You have completed the ‘Selection Process Outcome’ step when the number against the ‘Select Step Outcome’ status is ‘0’.

12. In this scenario, a total of 9 candidates applied for this position: 6 candidates have been culled at the shortlisting stage and remain at the Step; – ‘Review Applicants for Short Listing’ 1 candidate has been culled following the interviews and remain at the Step; – ‘Interview Outcome pre-referee check’ 1 candidate is on the eligibility list and remains at the Step; – ‘Selection Process Outcome’ 1 candidate is the Recommended Applicant and is at the Step: – ‘Submit Outcomes to SRSO’. 11 Selection Process Outcome NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

13. NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WW.DEC.NSW.GOV.AU Should the panel recommendation be that there is no recommended candidates, you will not have access to the ‘Submit outcomes to SRSO’ step and will need to provide advice to the recruiter assistant through the ‘Request Contribution’ process through the requisition by selecting the requisition title. 12 Selection Process Outcome

14. NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WW.DEC.NSW.GOV.AU 13 Selection Process Outcome Once you select ‘Request Contribution’ a grey text box will appear as below. Select this icon to find the person you wish to contact. The following dialogue box will open. You can scroll through to the officer you wish to contact (Assistant Recruiter) or use the Quick Filters at the left hand side of the screen to locate the name of the Assistant Recruiter for this requisition. Click on ‘Select’ Enter comments which need to include the panel certification statement. Click on ‘Done’.