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DAY 14: MICROSOFT ACCESS – CHAPTER 1 Madhuri Siddula masiddula@mix.wvu.edu October 1, 2015
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TOPICS DBMS Database fundamentals Microsoft access
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DBMS A database management system (DBMS) is a software system that provides the tools to create, maintain and use a database. Some of the databases: –MS Access –Oracle –SQL SERVER –MY SQL
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DATABASE FUNDAMENTALS Database is a collection of data, organized as meaningful information. It can be accessed, managed, stored, queried, sorted and reported. Examples –Amazon –Telephone directory –ebay –Cs101 student files
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DATABASE TERMINOLOGIES Data This is the fact, or about specific entity(person,place or thing) Information Is the data that have been processed and is useful to the user Field Is a single item of information or data in entity e.g. employee name Record Is a group of fields about an entity,example Employee’s particulars
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FIELD The smallest data element contained in a table Field types: –Text –Numeric –Date Field examples: –Birthdates –Last Name –Age –Social Security # 7
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RECORD Record – a complete set of all of the data elements (fields) about one person, place, event, or concept Example record in a employee DB: –Name, Number, E-mail, Class, Section 8
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TABLE The foundation of every database Contains a primary key (unique field) Is a collection of related records –Example Table: All Student records in my CS 101 sections would be added to my Section Roster Table during registration 9
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KEY A field that contains a unique identifier Foreign key –A field in one table, that is a primary key in another 10
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MICROSOFT ACCESS
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ACCESS OBJECTS Tables, Forms, Queries, Reports, Macros Modules
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THINGS TO DO Open an access file and work with content security. Examining the access interface, views and organize information
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THINGS TO DO Edit and Delete a record Save as, compact and repair and backup the database.
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SORT TABLE
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FILTER
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OTHER OPTIONS Toggle filter Filter by form Load from query Save as query
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