1. Implementing School Plans in ePlan
Jacki - intro
2015 ESEA Directors Institute
August 26, 2015

2. Consolidated Planning & Monitoring
Renee Palakovic
CPM Regional Consultant

3. Objectives

4. Objectives Review of school plan requirements
Highlight important school planning dates
Explain ePlan user roles and how to access the planning tool in ePlan
Overview of required components of a school plan and Title I plan components
Review of school plan approval process

5. School Plan Requirements
All Tennessee schools MUST have a school improvement plan (T.C.A. § )
Annual requirement
Must include specific data, strengths and weaknesses and strategies to improve
Must include methods for measuring improvement
All Title I school-wide schools must annually develop a plan that addresses ten specific plan components (ESEA §1114)
All Title I targeted assistance schools must annually develop a program that addresses eight specific components (ESEA §1115)

6. Meeting School Plan Requirements
Title I schools MUST submit school improvement plans in ePlan
Non-Title I schools MAY submit school improvement plans in ePlan
If ePlan is not used, plans must include a needs assessment and prioritized goals, strategies and action steps
Wchool-wide or targeted components are not necessary
ePlan will be required for non-Title I schools in
ALL plans must be reviewed by the principal
ALL plans must be reviewed and approved by the LEA

7. 2015-16 School Plan Important Dates
August 14, 2015 (COMPLETED)
All school-level achievement and accountability data uploaded to ePlan
November 15, 2015
All school plans (Title I and non-Title I) must be finalized by schools and ready for LEA review
December 15, 2015
All school plans (Title I and non-Title ) must be approved by LEA
LEA School Assurances completed in ePlan for ALL schools

8. ePlan Users and Roles Necessary user roles maintained by TDOE
LEA School Plan Reviewer
LEA user responsible for approving ALL school plans in the LEA
User Access Administrator
LEA user responsible for setting up and maintaining ALL school plan users in the LEA
Necessary user roles maintained by the LEA
School Data Entry
School-level user who can edit one or more school plans within the LEA (school assignment is determined by the User Access Administrator)
School Plan Reviewer
School-level user who is responsible for reviewing school plans prior to submission for LEA approval (must be the school principal)

9. Accessing School Plans in ePlan
On the left navigation menu, click “Planning”

10. Accessing School Plans in ePlan
The LEA and School Planning page will default to “2016”
All schools in the LEA will be listed and are active links to each school plan

11. Accessing School Plans in ePlan
In order to begin entering data in the school plan, click “Draft Started” from the School Plan Sections page

12. Components of a School Plan
School planning team
Comprehensive needs assessment that includes
Summary of accomplishments and what is working
Accountability data
Academic data
College/Career readiness data
School climate and culture data
Additional Date
Prioritized list of needs
Prioritized goals and strategies
School-wide/targeted assistance plan components

13. Comprehensive Needs Assessment
Prior year data has been uploaded for:
Accountability
Academic
College/Career readiness
School climate and culture
data has been uploaded for
School climate and culture (attendance and discipline only)
School data entry required for additional areas
Staff characteristics
School data

14. Comprehensive Needs Assessment
For each accountability, achievement, and college/career ready data table, the schools must:
Analyze the data
Provide a summary of progress and challenges
Identify the underlying reasons for progress and challenges
Cite specific examples where possible
School climate and culture data must be summarized considering differences in subgroups where relevant
Additional data requires consideration of areas such as:
RTI2
Professional development
Parent and community involvement

15. Comprehensive Needs Assessment
Prioritized list of needs
Schools must identify the top 3-5 areas of needs identified through the needs assessment
Prioritized needs are the most critical areas for work and will be the basis for creation of prioritized goals, strategies
Needs must be reasonably addressed in the school year
ePlan provides guiding questions and text boxes for all required responses within the needs assessment
Text formatting, such as bold, underline, bullets, etc. are available
Copy and paste function from other documents is available

16. Prioritized Goals and Strategies
Goals must be SMART
Schools will inherit the LEA goals and strategies to ensure alignment between the LEA plan and school plans
Schools “extend” the LEA goals and strategies to enter school-specific goals and strategies

17. Prioritized Goals and Strategies
Schools can mark LEA goals or strategies as “Not Applicable”
Click the “Mark Goals and Strategies Not Applicable / Show Hidden Goals and Strategies” box to allow for the option to mark goals and strategies as not applicable

18. Creating Action Steps
Schools must create action steps for all strategies
Action steps provide details regarding implementation of the strategy
Benchmarks must be identified to describe how progress will be measured
The person responsible for the action step must be identified
An estimated completion date must be provided
Funding source(s) may be identified for action steps
School-wide or targeted assistance plan component relationship may be identified for Title I schools

19. Title I Plan Components
Title I school-wide and targeted assistance components must be addressed within the plan

20. Title I Plan Components
If a component relationship is made to an action step, the goal, strategy, and action step will be displayed under that component item—no explanation is required

21. Title I Plan Components
If no component relationship was made within an action step, an explanation is required to demonstrate how the component is being met
All components must be addressed with either a component relationship or an explanation within the text box
Schools must check each box to indicate “Component Met” before the plan can be marked “Draft Completed”

22. School Plan Related Documents
Schools may upload any pertinent documents to support the plan within the “Related Documents” section

23. School Plan Approval
When all school plan sections are completed, the plan status is changed to “Draft Completed”
School principals (School Plan Reviewer role) must review plans marked “Draft Completed”
School plan checklist is utilized to mark sections “OK”, “Attention Needed” or “Not Applicable”
Sections marked “Attention Needed” will allow for comments between the principal and school-level users
Once all sections are marked “OK” or “Not Applicable”, the principal changes the status to “LEA School Plan Reviewer Approved”

24. LEA Plan Approval
LEA-level users will review all components of the plan to ensure the plan is comprehensive and meets all requirements
The school plan checklist will utilized just as it was during the LEA plan review, allowing for necessary corrections to be made at the school-level
When all sections are marked “OK” or “Not Applicable” on the checklist, the plan status is changed to “LEA School Plan Reviewer Approved”

25. Important Contacts School Plan Process Questions
Technical Assistance with School Plans
ePlan Help

26. Notifications can also be submitted electronically at:
FRAUD, WASTE or ABUSE
Citizens and agencies are encouraged to report fraud, waste or abuse in State and Local government.
NOTICE: This agency is a recipient of taxpayer funding. If you observe an agency director or employee engaging in any activity which you consider to be illegal, improper or wasteful, please call the state Comptroller’s toll-free Hotline:
Notifications can also be submitted electronically at: