1. ESEA Title II-A Non-public Schools Equitable Services Repayment to Participating Schools Office of Consolidated Planning & MonitoringOffice of Consolidated Planning & Monitoring February 2015February 2015

2. Agenda  Overview  Reduced Liability  Planning and communicating through consultation  Documenting consultation in ePlan  Questions for LEAs 2

3. Overview  There are 31 districts that have been affected by the reviews  Reviews dated back to FY 2010  United States Department of Education (ED) has suggested a 5 year corrective process FY 2015 allocations are correct and out to the schools in a timely fashion The repayment of services over the next 4 years  Schedules were determined on a case-by-case basis in consultation with the Office of the Chief Financial Officer  Starting with FY 2016, the repayment will come out of the LEA’s annual Title II-A allocations 3

4. Reducing Liability  All affected LEAs have worked to reduce their liability where possible Found documented activities where districts included the non-public schools NOT PREVIOUSLY INCLUDED IN ORIGINAL APPLICATION Documented those activities on II-A Fiscal Adjustment Form (provided) Supplied evidence of the non-public schools being included (i.e. email correspondence, meeting agendas, budgets, fiscal worksheets) Tallied the proportionate share Subtracted the total deductions from the estimated cost II-A amount owed by the LEA 4

5. Planning/Communication Timeline Consultation Documentation 5

6. Before Consultation The LEA should:  Create a timeline of events Communicate repayment of services to non-public schools Establish meeting dates for consultation Create plan for school access to services Document deadlines for non-public schools Collect feedback Identify persons responsible for timeline tasks  Begin planning regarding non-public schools Possible uses for allocation Costs of possible uses for allocation Staff that may need to be involved in the process and their roles Communication to non-public schools 6

7. Communication  Communication should be timely and meaningful  Communication to non-public schools should be separate from the Annual Consultation for next year’s services One-on-One Small group Whole group  Document Consultation Meeting invitation Copy of presentation Agenda Evaluation 7

8. During Consultation  Be transparent Process for repayment of services Review the purpose of Title II-A funds Allowable expenditures Non-allowable expenditures  Get feedback from non-public school officials Questionnaires Surveys Leave time for questions/answers Affirmation of consultation (template available) – For Title II-A – May be altered for the specific topic 8

9. Affirmation of Consultation 9

10. After Consultation  Review feedback from consultation meetings Compare and contrast feedback to pre-planning ideas Non-public school feedback should be considered during district planning process  Create an action plan for repayment allocation Possible uses for allocation Costs of possible uses for allocation – Budget breakdown Staff that may need to be involved in the process and their roles Timeline Communication of final plans to non-public schools Start dates for implementation 10

11. Documentation Uploaded to ePlan 11

12. Future Allocations  Be mindful when planning for future II-A allocations Heavy funding in areas that can’t be counted toward equitable services – Class size reductions – Bonuses – Recruitment and retention When rolling out LEA action plans, demonstrate consideration of non- public schools’ requests – Include private school officials in planning » Advisory council – Refer to private school feedback in action plan » Survey results » Questionnaire results 12

13. TDOE is Here to Support the Process:  Office of the Chief Financial Officer  Maryanne.Durski@tn.gov Maryanne.Durski@tn.gov  Brenda.Staggs@tn.gov Brenda.Staggs@tn.gov  Office of Consolidated Planning and Monitoring  Eve.Carney@tn.gov Eve.Carney@tn.gov  Debbie.Owens@tn.gov Debbie.Owens@tn.gov  Quache.Spencer@tn.gov Quache.Spencer@tn.gov 13

14. TDOE is Here to Support the Process:  Office of the Chief Financial Officer  Brad.Davis@tn.gov Brad.Davis@tn.gov  Cindy.Smith@tn.gov Cindy.Smith@tn.gov  Brian.Runion@tn.gov Brian.Runion@tn.gov  Robert.Mynhier@tn.gov Robert.Mynhier@tn.gov  Jackie.Broyles@tn.gov Jackie.Broyles@tn.gov  Dustin.Winstead@tn.gov Dustin.Winstead@tn.gov  Office of Consolidated Planning and Monitoring  Corey.Currie@tn.gov Corey.Currie@tn.gov  Janet.Mansfield@tn.gov Janet.Mansfield@tn.gov  Bridgette.Jones@tn.gov Bridgette.Jones@tn.gov  Bridgett.Carwile@tn.gov Bridgett.Carwile@tn.gov  Jacki.Wolfe@tn.gov Jacki.Wolfe@tn.gov 14

15. Resources  Title II-A guidance https://www2.ed.gov/programs/teacherqual/guidance.pdf  Title I Non-public Schools Guidance https://www2.ed.gov/programs/titleiparta/ps/titleitoolkit.pdf http://www2.ed.gov/policy/elsec/guid/equitableserguidance.doc http://www2.ed.gov/programs/titleiparta/psguidance.doc 15

16. Questions? 16

17. 17 FRAUD, WASTE or ABUSE Citizens and agencies are encouraged to report fraud, waste or abuse in State and Local government. NOTICE: This agency is a recipient of taxpayer funding. If you observe an agency director or employee engaging in any activity which you consider to be illegal, improper or wasteful, please call the state Comptroller’s toll-free Hotline: 1-800-232-5454 Notifications can also be submitted electronically at: http://www.comptroller.tn.gov/hotline