1. Bulletin 118 Statewide Assessments and Practices April 2011 Provide effective administration of state assessments Test Security is the key to effective administration of all state assessments Clarify the responsibilities of all school and district personnel involved in state assessment (Bulletin 118 many be found at www.louisianaschools.net )www.louisianaschools.net Go to BESE, look under policies

2. Lafayette Parish School System Test Security Policy March 2011 Effectiveness?

3. 3 Test Security Update Spring and Summer 2011 Administration BESE Academic Goals and Instructional Committee October 18, 2011 Spring, Summer 20ll - Plagiarism DistrictsSchoolsTotal Number of Voids 133650 None from Lafayette Parish!

4. 4 Test Security Update Spring and Summer 2011 Administration BESE Academic Goals and Instructional Committee October 18, 2011 Spring 20ll – Erasure Analysis DistrictsSchoolsTotal Number of Voids 1019215 None from Lafayette Parish!

5. 5 Test Security Update Spring and Summer 2011 Administration BESE Academic Goals and Instructional Committee October 18, 2011 Spring 20ll – District Voids Violations of Test Security, including Administrative Errors DistrictsSchoolsTotal Number of Voids 13 12 11 7 43 17 16 15 9 57 69 LEAP 50 iLEAP 328 GEE 25 EOC 472 TOTAL One iLEAP from Lafayette Parish!

6. 6 Test Security Update Spring and Summer 2011 Administration Spring and Summer 20ll – Administrative Errors DistrictsSchoolsTotal Number of Retests 1728 408 None from Lafayette Parish!

7. 7 TEST SECURITY All personnel involved in assessment must read and be familiar with the Lafayette Parish Test Security Policy and procedures. Test Security Outline for Personnel

8. 8 I. Definitions Access – access to secure test materials by school personnel means physically handling the materials, not reading, reviewing, or analyzing test items, either before or after testing. Secure Materials – test materials that contain test items or student responses and to which access is restricted. Secure test materials include: 1. student test booklets; 2. student answer documents; 3. any other materials that contain test items or student responses as defined by the publishing student responses as defined by the publishing company. company. Testing Irregularity – any incident in test handling or administration that leads to a question regarding the security of the test or the accuracy of the test data.

9. 9 II. Violations of Test Security C. 1. It shall be a violation of test security for any person to do any of the following: a. Administer tests a manner that is inconsistent with the administrative instructions provided by the Louisiana Department of Education which would give students/examinees an unfair advantage or disadvantage. a. Administer tests in a manner that is inconsistent with the administrative instructions provided by the Louisiana Department of Education which would give students/examinees an unfair advantage or disadvantage.

10. 10 b. Give students/examinees access to test questions prior to testing. b. Give students/examinees access to test questions prior to testing. c.examine any test item at any time (except for the c.examine any test item at any time (except for the student/examinee during the test or the school test student/examinee during the test or the school test administrator while providing the accommodations administrator while providing the accommodations “Tests Read Aloud” or “Communication Assistance,” “Tests Read Aloud” or “Communication Assistance,” “Braille,” Transferred Answers” or “Answers “Braille,” Transferred Answers” or “Answers Recorded” for students/examinees determined to be eligible for those accommodations); be eligible for those accommodations); d.at any time, copy, reproduce, record, store d.at any time, copy, reproduce, record, store electronically, discuss or use in any manner electronically, discuss or use in any manner inconsistent with test regulations, all or part of any inconsistent with test regulations, all or part of any secure test booklet, answer document or supplementary secure materials (e.g. writing secure test booklet, answer document or supplementary secure materials (e.g. writing prompts, science tasks). prompts, science tasks).

11. 11 e. Coach students/examinees in any manner during testing or alter or interfere with students/examinees responses in any manner; f.Provide answers to students/examinees in any manner, during the test including provision of cues, clues, hints and/or actual answers in any form: i. written; ii. printed; iii. verbal; or iv. nonverbal;

12. 12 g.administer published parallel, previously administered, or current forms of any statewide assessment [e.g., Louisiana Educational Assessment Program (LEAP), Integrated LEAP (iLEAP), Graduation Exit Examination (GEE ), Old Graduation Exit Exam (“Old” GEE), LEAP Alternate Assessment ( LAA 1, LAA 2), the English Language Development Assessment (ELDA), Language Development Assessment (ELDA), End of Course Tests (EOCT), online assessments or Form K, L, M, A and B and all new forms of IOWA Tests as a practice test or study guide];

13. 13 h. fail to follow security regulations for distribution and return of secure test booklets, answer documents, supplementary secure materials, (e.g. writing prompts, science tasks) as (e.g. writing prompts, science tasks) as well as overages as directed or fail to account for and secure test materials before, during or after testing. ALL SECURE MATERIALS MUST BE KEPT IN LOCKED STORAGE AND/OR UNDER PROPER SUPERVISION. PROPER SUPERVISION.

14. 14 i.conduct testing in environments that differ from the usual classroom environment as stated in Bulletin 741 without prior written permission (32 days before testing) from the Louisiana Department of Education, Division of Student Standards and Assessments. K – 3 (no more than 26) K – 3 (no more than 26) 4 – 12 (no more than 33) 4 – 12 (no more than 33)

15. 15 j. fail to report any testing irregularities to the District Test Coordinator, ( a “testing irregularity” is any incident in test handling or administration that leads to a question regarding the security of the test or the accuracy of the test data) who must report such incidents to the LDE, Division of Student Standards and Assessments; k.participate in, direct, aid, counsel, assist in, encourage or fail to report any of the acts prohibited in this section.

16. 16 III. Oath of Security All test administrators (TAs) and proctors must sign the Oath of Security and return it to the STC to keep on file for three years. The STC and principal must sign the Oath of Security and return it to the DTC to be kept on file at the LPSS for three years.

17. 17 Principals and STCs must use Pre-grid Accountability Rosters for tracking students who have left the school; register the appropriate accountability code for students who won’t be testing at the school; Verify the Alternate Assessment student’s information… IV. Accountability Rosters

18. 18 It is imperative that the following demographic information be hand coded completely ( no blanks) and match exactly on all answer documents for accurate student results. Date of Birth First Name Last Name Social Security Number/State ID Number GenderRace/Ethnicity V. Hand Coded Documents

19. 19 Merged Reduction % of Improvement 2007-2008 5464 2008-2009 3064 2400 44% 2009-2010 1218 4246 78% 2010-2011 853 4611 84% LEAPweb System Student Test History Completed Mergers LEAPweb System Student Test History Completed Mergers

20. 20 1. All test materials must be kept in locked, secure storage area… 2. TAs access only on the days of testing 3. All materials must be accounted for every day 4. Any discrepancies must be reported… 5. Missing materials, testing irregularities, breaches of test security - notify DTC 6. All personnel must be trained in test security & administration. 7. Testing conducted in class-size groups except with permission from LDE thirty days prior to testing. 8. Principal/STC submit documentation for students unable to test due to illness VI. Procedures in Test Manual

21. 21 Password protected and not for public use LEAP data Query System LEAP web Reporting System EOCTEAGLE Not in Test Security Policy but also password protected Infinite Campus Campus View LEADS VI.Individual Student Data Protected

22. 22 Location examined and personnel with access identified Interviews conducted with principal, STC, TA, Proctor(s) Interviews with students (if applicable) Provide written report on letterhead (pg. 11) VIII. Investigating Missing Materials, Testing Irregularity, Improprieties

23. 23 IX. Investigating A Violation by a student as observed by TA a.The test administrator must notify the school test coordinator about any suspected incident of cheating and provide a written account of the incident. (LPSS Test Irregularities Reporting Form should be used.) Answer documents in such cases should be processed like all other answer documents. b.The school test coordinator must then convene a school-level test security meeting consisting at a minimum of the principal, the school test coordinator, and the test administrator to determine whether a test should be voided.

24. 24 c. If it is deemed necessary to void the test, the school test coordinator must notify the district test coordinator of the void request in a letter written on school letterhead, signed and dated by the school principal and the school test coordinator. The original account of the incident written by the test administrator must be enclosed. (LPSS Test Irregularities Reporting Form) d.the district test coordinator must then fax a completed void form from the LDE, Division of Student Standards and Assessments as directed in the District and School Test Coordinators Manual.

25. 25 1. Review of Irregularity with no action taken 2. A documented conference with individual(s) involved in the reported irregularity. involved in the reported irregularity. 3. A written letter of reprimand will be placed in the individual’s personnel file. the individual’s personnel file. 4: A suspension without pay for not less than one (1) day and not to exceed five (5) days. 5: A letter of termination following Lafayette Parish School System procedures. X. Breaches of Test Security Investigative Committee

26. 26 1. DTC sends void notification to LDE 2. LPSS requests opportunity to retest prior to next testing session next testing session 3. LDE will notify LPSS of arrangements to retest and LPSS must provide a corrective retest and LPSS must provide a corrective plan of action plan of action 4. The vendor will assess LPSS a fee for each test and LDE will provide a report of retests test and LDE will provide a report of retests to BESE to BESE XI. Handling Administrative Errors which results in test void

27. 27 Pg. 18 of the Test Security Policy should be reviewed prior to testing. A copy of this page should be placed in the back of each TAs manual. XII. Emergencies During Testing XIII. Cell Phone Policy Must be in the off position while test booklets and answer documents are in the vicinity.

28. 28 XIV. Principals Responsibilities Pages 26 – 28 of Policy, 1 – 30 Pages 26 – 28 of Policy, 1 – 30 Especially Important: 1. Read Test Security Policy & Manuals 2. Provide staff training & responsible for adherence to all policies and procedures 3. Accountability Coding 4. Coordinate/monitor hand coded answer documents 5. Verify classrooms have been prepared for testing 6. Monitor testing & maintain conducive testing environment 7. Report test irregularities

29. 29 XV.School Test Coordinator Responsibilities Pages 28 – 30 of Policy, 1 – 35 Especially Important: 1. Read Test Security Policy & Manuals 2. Supervise testing procedures & materials control at school level 3. Compile list of students approved for accommodations 4. Submit permission form for testing in environments different from usual classroom setting 32 days prior to testing 5. Ensure security of testing materials & verify counts 6. Assign TA numbers 7. Coordinate & monitor completion of hand coded documents for accuracy 8. Report test irregularities

30. 30 XVI. TA Responsibilities Page 31 of Policy, 1 – 13 Page 31 of Policy, 1 – 13 Especially Important: 1. Read Test Security Policy & TA Manual 2. Attend staff training & adhere to all policies and procedures 3. Follow testing schedule 4. Read & perform directions exactly, word for word 5. Make certain all cell phones & computers are off 6. Provide appropriate, approved accommodations 7. Perform active monitoring 8. Report any test irregularities