1. 2012 MUNIS AP Training Presented by: Jeff Roose – AP Supervisor jfroose@franklincountyohio.gov 525-7345jfroose@franklincountyohio.gov Effectually Working Together Welcome AP Contacts & Phone Numbers Invoices Keyed in the First Quarter Invoice Review Checklist Guidelines for Submitting Invoice Batches Keying an Invoice Keying a Credit Memo Finding a Vendor in MUNIS Paid Invoice Inquiry Check Inquiry Unclaimed Funds Holding Warrants – Special Mailing Conditions Fiscally Speaking on the Portal Initiatives

2. The Auditor’s Role and Relationship Accounts Payable Responsibilities: Pursuant to Ohio Revised Code 319.16, warrants shall be issued upon presentation of the proper order or voucher and evidentiary matter for the moneys, and record kept of all such warrants showing the number, date of issue, amount for which drawn, in whose favor, for what purpose, and on what fund. If the validity of an expenditure is questioned, the agency who presented the voucher shall be notified. Regrettably, from time to time, it will be necessary for us to return an invoice or batch back for correction. Please don’t take it personally! It is our responsibility to safeguard you and your agency as the last line of defense before payment is completed. Auditing: We base our internal reviewing practices on recommendations & bulletins from the Ohio Auditor of State (AOS), opinions of the Ohio Attorney General, the Ohio Revised & Administrative Code, and applicable Federal, State or Local regulations. Invoices presented for payment that do not obey established policy, list vague line-item detail, or which may be misconstrued as not having Proper Public Purpose may be returned for clarification. Supporting Language: Invoices that are guaranteed by contract, resolution or grant must include the following signed and dated verbiage if they are not itemized: “I certify that the claims made to (AGENCY) for payment of purchased services are for actual services rendered for eligible and allowable program activities. The supporting documentation associated with this payment request, is being stored at our office and shall be made available for audit if required.” Findings for Recovery Impact: If the Auditor of State determines that taxpayer funds were spent inappropriately or incorrectly, those monies may be recovered wholly or independently; meaning reimbursement to the State may be required from everyone who contributed in the comprehensive record of payment.

3. Agency Contacts CAROLYN 525-7387JANET 525-7389MELISSA 525-5910 COMMISSIONERSANIMAL CONTROLPROSECUTOR PURCHASING & FLEET MGMTCHILD SUPPORTCT OF APPEALS PFMJFSCOMMON PLEAS EDPAGINGDOMESTIC & JUVENILE CT HRAUDITORPROBATE CT SANITARY ENGINEERDATA CENTERCLERK OF COURTS HS & JPURECORDERMUNICIPAL CT TREASURERMICROFILMMUNICIPAL CLERK SHERIFFCORONERPUBLIC DEFENDER VETERANS SVCSBOE ENGINEERPUBLIC HEALTH MORPCSOIL & WATER FCBDDADAMH EMERGENCY MGMTCHILDREN SVCS LAW LIBRARYCBCF Sally Damceski is the point of contact for Purchase Order modifications; she also maintains the returned check log & provides copies of submitted invoices & redeemed checks. Contact her at 525-7346 or sxdamces@franklincountyohio.gov.sxdamces@franklincountyohio.gov Questions regarding MUNIS issues should be directed to Troy Shaffer at 525-7381 or tjshaffe@franklincountyohio.gov.tjshaffe@franklincountyohio.gov Questions regarding Vendors, W-9s & 1099s should be directed to Jeff Roose at 525-7345 or jfroose@franklincountyohio.gov.jfroose@franklincountyohio.gov Questions regarding Unclaimed Funds should be directed to Melissa Belhorn at 525-5910 or mabelhor@franklincountyohio.gov.mabelhor@franklincountyohio.gov