1. Advising Technology Tools, Systems, and Information New Advisor Training Series September 1, 2015 Jeffrey E. Shokler, Assistant Director Office of Undergraduate Advising jeffrey.shokler@wisc.edu 608-890-4947

2. Advising Technology Tools, Systems, and Information The questions I hope to address for you today: What’s an “advising tool” or “advising system?” Which tools are likely to be important for your work? How can you get authorization and training for these tools? How can you get at the data/information you need to do your work? How can you obtain assessment or aggregate student data to help you in your work (and what do I mean by “assessment” and “aggregate student data” anyway…)?

3. Advising “Tools” and “Systems” (We have a lot of them…)

4. Advising “Tools” and “Systems” We can break them down into meaningful groups: 1.Major tools for accessing and documenting individual student record information Student Information System (SIS) Degree Audit Reporting System (DARS) Advisor Notes System (ANS) SOAR Advising Module (SAM) DON’T PANIC

5. Advising “Tools” and “Systems” BuckyNet (career advising system) DON’T PANIC continued….

6. Advising “Tools” and “Systems” 2.Tools and systems related to course enrollment for students Course Guide Schedule Planner Student Center

7. Advising “Tools” and “Systems” 2.Enrollment Tools (ABCs) for students (and advisors) Course Guide Schedule Planner Student Center/ Course Guide Schedule Planner Student Center/ Shopping Cart Shopping Cart (ACCESS) (BUILD) (CONFIRM) (ACCESS) (BUILD) (CONFIRM) build weekly class schedules based on class times avoid schedule conflicts Students “validate” they meet prereqs for classes add/drop classes find available classes read course descriptions

8. Advising Tools, Systems, and Information 3.Tools, systems, or resources for obtaining administrative, assessment, or aggregate information about students Query Library (Internet Explorer only) InfoAccess/DataWarehouse Registrar’s Office* Academic Planning & Institutional Research Office*

9. Advising Tools, Systems, and Information Advising Resources for Faculty and Staff Website advising.wisc.edu/facstaff

10. Advising Tools, Systems, and Information Undergraduate Advising Resources for Students Website advising.wisc.edu

11. What does the future hold? Goals Provide advisors with intuitive, easy to use systems and tools for their work Provide advisors with direct, easy access to the information and data they need for their work Ensure the data and information provided to advisors are accurate, timely, and appropriately sourced Tailor the tools and data provided to advisors to their particular needs based on role, division, unit, etc.

12. The Future is Now! September/October Current State Integrate ca. 4 systems Advising Gateway

13. Thank you. Questions? Comments? Curiosities?

14. Advising Tools, Systems, and Information Query Library (Internet Explorer only)