1. 13th Annual Kick-Off Meeting Fall 2006 September 20, 2006 Office of the Registrar

2. Mission Statement The Office of the Registrar establishes and maintains the academic records of the university and provides students with the enrollment services necessary to attain their educational goals. We support the mission of the University by providing accurate, responsive, respectful service through the continual development of our staff, policies, procedures, and technology. We promote an atmosphere of open communication and mutual support where effort, creativity, and growth are encouraged and acknowledged.

3. Agenda 8:45Welcome 9:00Registrar Website 9:20Degree Audit 10:00Break 10:15 Catalog, Course History 10:30eGrades, newGOLD 10:45Anncmts & Questions 11:15Closing

4. Registrar’s Website Online MCA link Other Staff and Faculty Resources General Catalog 2006-2007 online Catalog posted 2007-2008 narrative and course copy Hibernation report Links from your dept websites

5. Degree Audit New Project Organization College and acad dept advisors 1-page Profiles Prerequisite Checking Recent Focus – Credit Memos

6. Credit Memos New Credit Memo Process in Admissions Starting Oct. 3, working on current backlog (approx. 1000) using new features Will add notes Will mail printed Credit Memo to students (rather than hand-written) Will not send copies to Colleges, Departments and Registrar They can look in AAA for a Credit Memo at advising time Admissions will then work on large backlog of Credit Memo work for students here since F’02 (put paper credit memos into DARS)

7. Credit Memos-AAA New Credit Memo view in AAA for Staff Credit Memo viewable as soon as Admissions processes it Notes feature Review of Other AAA features Summary view – all Institutions and exams History view – all courses and exams, including UCSB work Column sorts, multiple sorts and filters Training Workshops

8. BREAK ?

9. Online Catalog Charge to Catalog Committee Oversight process for content Transition plan for discontinuing paper Identify user groups and their needs Identify “contract” components Determine impacts of related initiatives GOLD, Degree Audit, Online Proof Process Learn from others Strategies for success Risks

10. Course Offering History What it contains Public access Integration into GOLD

11. eGrades TA access General principle for confidential data: restrict access to those who need it. Many (most?) TA’s don’t do grades. Permission is by Course ID (not by Quarter or Primary) Default according to previous usage Grading Coordinators capability Grade change reports

12. New GOLD Background Current features Schedule Grades Messaging (Acad Integrity Message) Feedback In Progress Registration information Find courses Add/Drop/Switch/Modify Course Detail Emulate capability

13. Announcements Perm Numbers Alternatives Considered Plan 900000s – this time next year Reusing – for Fall 2009 (maybe earlier) New SIS – likely add a digit or two Major change reports – Check routinely and request/forward files

14. Training Workshops Credit Memo Several in early – mid October Online Master Course STAR extracts into Excel

15. Mission Statement continual development of technology in support of improved service atmosphere of open communication and mutual support where effort and creativity are encouraged and acknowledged

16. In Appreciation All of you – patience and support DARS workgroups Online Catalog initiative Raffle 2 hours of our time Systems: STAR, eGrades, AAA, MCA Tools: powerpoint, excel

17. Questions ?