1. Slide n°1 LIFE09 Kick-off Meeting Other LIFE Stakeholders The Monitoring Team Roles & Responsibilities LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

2. Slide n°2 The Monitoring Team An EEIG composed of : - 9 partner companies - 9 regional offices - a Brussels based coordination office - a Torino based administrative office LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

3. Slide n°3 The Monitoring Team: Structure LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

4. Slide n°4 Limited human resources at the LIFE Units =>too many projects for the Units alone... At the 2011 horizon, some 1000 projects are expected to be active LIFE projects cover a broad spectrum of themes The need for technical advises to evaluate project performances and output The need for a national/regional knowledge and physical presence The Monitoring Team: Why ? LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

5. Slide n°5 Assistance to the LIFE Units Advice to beneficiaries But not to make decisions on the Commission’s behalf (art. 9.2 of CP) and not involved in the management of financial resources Bounded by a confidentiality and independence declaration The Monitoring Team: Role ? LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

6. Slide n°6 Monitoring and Assessment Monitoring is : LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

7. Slide n°7 Monitoring and Assessment LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

8. Slide n°8 Report/output evaluations (IncR,PR,MTR,FR,...) Monthly reporting to EC on individual projects Visits to projects at least once a year Technical and on site verification CP compliance Ex-post monitoring missions (closed projects) Monitoring and Assessment Includes : LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

9. Slide n°9 Support to LIFE Beneficiaries Assistance and advice to projects on reporting, Common Provisions appliance and other issues MoT acts as a ‘technical interface’ encourages exchange of experiences and stimulate creation of thematic networks But are advisors - the Commission is NOT bound by MoT opinions! LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

10. Slide n°10 Communication support Assessment of Communication compliance with CP and Proposal duties Assist in liaising with other LIFE projects with similar objectives/themes => thematic networks Liaise with Communication Team for a wider dissemination of project’s information. Provides input for LIFE thematic brochures LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

11. Slide n°11 It is always necessary to send to the Monitoring Team copy of all correspondence sent to the Commission (same documents, same annexes). In case you need simple clarifications, it is better to send an email message only to the Monitor, without contacting directly the Commission. In case it is needed, the Monitor will involve the LIFE Units. Dealing with the Monitoring Team LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

12. Slide n°12 It is advised to contact the Monitoring team by email. It is necessary to include always the project reference in the “subject” of the email messages, e.g.: LIFE07/NAT/IT/000450 CENT.OLI.MED, or LIFE07/ENV/IT/000388 CARBOMARK. Dealing with the Monitoring Team LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

13. Slide n°13 monitoring visits:  make sure that all beneficiaries (at least the National ones) are represented;  prepare the needed documentation (updated summary of expenses, timesheets, etc.);  in case of joint visits with the EC Officers, foresee press releases, invite the media, etc. Dealing with the Monitoring Team LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

14. Slide n°14 Dealing with the Monitoring Team In case you foresee coordination meetings with all beneficiaries (also the foreign ones) or public events (conferences, workshops, etc.) please inform the Monitoring team in advance, to verify the possibility to carry out a monitoring visit at the same occasion. LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

15. Slide n°15 Please be reminded that the Monitoring Team is not entitled to take any decision on behalf of the Commission (Art. 9.2 CP). Please be aware that travel or accommodation expenses benefiting the Monitoring Team cannot be accounted for, as they are ineligible (Art. 26 CP). Dealing with the Monitoring Team LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

16. Slide n°16 Working with the Monitoring Team Always keep the Monitoring Team informed => contact them whenever you feel it is needed Always send one copy of everything that goes to the Commission to the Monitoring Team (see CP !) Send a draft copy of reports to the Monitoring Team But note - the Monitoring Team provides support; their approval does not mean acceptance by the Commission services! LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

17. Slide n°17 Your Monitors See also: www.astrale.org Dr. Kocsis-Kupper Regional Coord. Edyta Owadowska Zbigniew Karaczun Peter Bezak Lubos Halada LIFE09 Kick-off Meeting, 13 January 2011, Warsaw