1. Proposed Recommendations of the West Virginia Formulation Council Subcommittee Sean Litteral, Chairman West Virginia Department of Transportation GIS Manager 1

2. History On November 9 th 2005 90 GIS professionals discussed a new GIS Coordination Council. A committee was identified to explore implementing methods and organizational structure. Committee met 5 times to work on issues and vote on recommendations. Results and meeting minutes are available on-line through the WV GIS Tech Center (GIS News).

3. Committee Members L_NAMEF_NAM E ORGANIZATOINSECTORE-MAIL AdkinsJDCabell County Assessors OfficeLocal Govt.jd@cabellassessor.com BauchBruceU.S. Geological SurveyFederalbbauch@usgs.gov DonaldsonKurtWV GIS Technical Center, WVUStatekdonalds@wvu.edu ElkhansaHusseinDivision of HighwaysStatehelkhansa@dot.state.wv.us ElmesGregWest Virginia UniversityEducationgelmes@wvu.edu EvansLarryDept. of Environmental ProtectionStateLEVANS@wvdep.org GriffithAndreaSemaphore Hill Associates, LLCPrivateagriffith@semaphorehill.com LitteralSeanRahall Transportation Institute,Statelittera2@marshall.edu LeonardJamieMarshall UniversityEducationleonard@marshall.edu MazgajJoeDivision of Homeland Security – Emergency Management Statejmazgaj@wvoes.state.wv.us NeidigCraigState GIS CoordinatorStatecneidig@gis.state.wv.us Inglis-SmithChandraRahall Transportation Institute,State inglis.smith@gmail.com ThaxtonRexMountain CAD Corp.Privaterex@mountaincad.com

5. Key Elements of the Plan Provides a mechanism for the Geospatial Community to work with the State GIS Coordinator. Creates an organization to Champion GIS. Policies Standards Legislation Conferences Advocacy Educate decision makers and political leaders Make GIS part of everyday state business

6. MISSION To promote and support geospatial professionals in the efficient use of sharing geospatial information and related resources throughout the state of West Virginia. RECOMMENDED MEMBERSHIP CRITERIA Anyone who has an interest in geospatial technology. To be a voting member, must pay membership fee of $50 for an individual, $20 for a student.

7. The board shall have supervision, control, and direction of the affairs and funds of the WVAGP, and shall carry out the policies or changes therein within the limits of the bylaws. The board may elect delegates to a executive board of officers, staff, and committees as it deems necessary for the administration of the affairs of the WVAGP. The Board membership shall be composed of 11 voting members, with one non-voting member comprised of the State GIS Coordinator. Composition of Board as follows: 3 State, 2 education, 2 local, 1 federal, 2 private, 1 at-large. The Board member are elected every 2 years. The Board will be planners!

8. Board will elect four of its members as the Executive Committee, Comprised of a Chairman, Co-Chair, Treasurer, and Secretary. There will be only three voting members on the Executive Committee. The three voting members will be the Chairman, Co-Chair and Treasurer. Two year term for board members/executive committee. Primary Benefit Smaller group making it easier to meet.

9. State GIS Coordinator will be lateral to proposed 11 member board and will advocate its actions through the administration. Placement of Coordinator should be under CTO in the State IT Department.

11. Primary Benefits Increased coordination opportunities. More involvement of the Geospatial Community into the direction of GIS. Increase the level of Geospatial professionalism. Improve education, training, and certification standards for geospatial technology professionals. Provides 2 avenues of communication to State decision makers.

12. What the next step? Establish acceptance by the Geospatial Community. Development of a Strategic Plan. Establish the organization. Nominate and Elect Officers. Draft and approve Charter and Bylaws. Establish ties to Executive and Legislative branches.

13. Reminder Please fill out the voting Ballot after the end of discussions. You can vote by paper, email or online. Deadline June 2.