1. CollegeThat.com Retrain. Retool. Get back to work! Works CollegeThat.com Retrain. Retool. Get back to work! Works

2. CollegeThat.com Retrain. Retool. Get back to work! Works Staff Introductions  Norman Cherry- Director of Accreditation  Dr. Serena Walker – IE Specialist  Randy Dean – Director of Grant Management  Marquisa Rivers– Administrative Assistant  Steve Brown- Director of Information Management Systems  Dr. Marjorie Kuezi-Nke– Executive Director, Accountability and Institutional Effectiveness  Vacant– Accountability Research Analyst

3. CollegeThat.com Retrain. Retool. Get back to work! Works Office of Technical Education  Dr. Kathryn Hornsby - Assistant Commissioner Tech. Ed.  Dr. Marjorie Kuezi-Nke - Exec. Director Acc. & IE  Dr. Nichole Kennedy- Exec. Director Student Affairs  Mr. Joe Dan Banker- Exec. Director Academic Affairs  Mr. Robert Keown- Exec. Director GVTC  Mr. Randy Dean – Director of Grant Management  Ms. Jenny Williams– Director Partnerships

4. CollegeThat.com Retrain. Retool. Get back to work! Works Where do I start as a PAS Coordinator/Director of IE/VPIE…. Answer = with ACRONYMS…  COE  COC  IE  MRR  PAS  PASS  PAR  KMS  IPEDS  QEP

5. CollegeThat.com Retrain. Retool. Get back to work! Works …HELP…  IE Peer Group famous for sharing  No need to reinvent the wheel  Peer Group Meetings (March & November)  Read your email  Ask questions  Surf professional websites such as AIR, SAIR, SACCR etc. and the IE website @ http://www.dtae.org/teched/pas.html http://www.dtae.org/teched/pas.html  TCSG Office of Accountability and IE always available to assist

6. CollegeThat.com Retrain. Retool. Get back to work! Works Planning Timeline

7. CollegeThat.com Retrain. Retool. Get back to work! Works Your Role  Provide decision support for the college administration  Evaluate the effectiveness and efficiency of programs and departments at the college through ongoing evaluation  Support the development, implementation, data collection, and monitoring of the college’s strategic plan  Lead the accreditation efforts and monitor the college’s compliance with the requirements

8. CollegeThat.com Retrain. Retool. Get back to work! Works Your Role continued  Lead the state accountability efforts and monitor the college’s compliance with requirements  Solicit and report survey feedback from students, graduates, employees, and community members/businesses that the college serves  Conduct national, state, county, institutional, and programmatic research to stay up on trends in workforce education

9. CollegeThat.com Retrain. Retool. Get back to work! Works Duties I. Accreditation II. PAS III. PAR Visits IV. Perkins V. Surveys VI. Research VII. Data Collection & Reporting VIII. Curriculum IX. Planning X. Other duties

10. CollegeThat.com Retrain. Retool. Get back to work! Works PAS…what do I with the trend report I received in November???  Develop a system of distributing the report to instructional divisions.  Send the trend report to VPAAs, Deans, Program Directors with a memo of instructions.  Instructions should focus on what type of corrective plans are needed for program groups that do not meet the PAS key performance indicators.  Set deadline for submission that will give you ample time to enter information in PASS  Examples Examples

11. CollegeThat.com Retrain. Retool. Get back to work! Works Performance Accountability Reviews (PARs)  On-site, peer-review process  Facilitated by TCSG  Every three to six years based on risk  PAS evaluations verified during these visits  Federal Perkins review

12. CollegeThat.com Retrain. Retool. Get back to work! Works Accreditation  COC (Commission on Colleges) COC Liaison Compliance Certification and the QEP (Quality Enhancement Plan)  COE (Council on Occupational Education)  The Agencies and SLOs

13. CollegeThat.com Retrain. Retool. Get back to work! Works Organizing To Maintain Accreditation  First Six months For COC: introduce yourself to and get to know your COC Staff person (A COC VP) and Dr. Sarah Armstrong (Substantive Change Guru at COC)  For COE: introduce yourself to and get to know Sue Schooler, Cindy Sheldon (Annual Report)and Alex Wittig  Review last accreditation cycle documentation For COC Electronic Compliance Certification, QEP if Applicable and Substantive Change file For COE Standard Crates and Substantive Change file  Create a system for continuous update of respective accreditation documentation.  Request TCSG staff visit AND make a TSCG office call

14. CollegeThat.com Retrain. Retool. Get back to work! Works Organizing To Maintain Accreditation-2  Establish or Convene the IE Committee For COC Schools Convene the QEP Committee too  Establish a COC and/or a COE library  Attend Annual Meetings and Summer Institutes of Accrediting Organizations within the First Year and annually thereafter if funds permit.  Serve on Accreditation Teams of all sorts Reaffirmation on and off site Substantive change Special

15. CollegeThat.com Retrain. Retool. Get back to work! Works Perkins….How do I organize myself?  Establish Perkins Committee.. include Special Populations, High School Coordinator, Instructional staff, Human Resources, Career Assessment Coordinator, Enrollment Management etc etc. Chair Perkins team Organize Perkins eligible expenditures Submit budget for approval(s) Write plans Monitor personnel Monitor purchases Track and tag inventory of equipment Complete amendments Maintain documentation and records of EVERYTHING Assess benchmarks, write improvement plans if necessary

16. CollegeThat.com Retrain. Retool. Get back to work! Works Surveys  First conduct an audit of who collects data/information on campus and when  Typically the function of IR is spread out across the college  Conduct Student surveys New student, graduate, follow-up, program surveys etc.  Conduct faculty/staff surveys/evaluations Faculty evaluations by student, administrative evaluations by subordinates etc.  Conduct outside surveys Noel Levitz, IDEA, CSESSE etc.  Provide data for agencies via surveys IPEDS, College board

17. CollegeThat.com Retrain. Retool. Get back to work! Works Research  Each college has different levels of involvement with regard to research on workforce needs  Be prepared to assist or provide leadership in gathering workforce data in your service areas  Sources of data: EMSI DOL labor statistics ○ http://www.dol.state.ga.us/em/occupational_o utlook http://www.dol.state.ga.us/em/occupational_o utlook ○ http://www.dol.state.ga.us/wp/lmi_publications.htm http://www.dol.state.ga.us/wp/lmi_publications.htm

18. CollegeThat.com Retrain. Retool. Get back to work! Works Planning  Ensure you have guidelines for planning, budgeting and evaluation (IE Manual) Define a clear calendar of planning and evaluation Have a planning model that is appropriate for your college  Strategic Planning ○ Lead the annual Strategic Plan Review ○ Publish Annual Reports, IE assessment plans for the entire college  Capital Outlay Be involved in the evolving Capital Outlay process

19. CollegeThat.com Retrain. Retool. Get back to work! Works Other duties as assigned  Campus committees  Community involvement  Grant writing  New college initiatives  Employee management  AND MANY MORE………..

20. CollegeThat.com Retrain. Retool. Get back to work! Works Useful links  http://intranet.tcsg.edu/aie.php  http://www.tcsg.edu/ http://www.tcsg.edu/  http://intranet.tcsg.edu/ http://intranet.tcsg.edu/  http://www.dtae.org/teched/teched.html http://www.dtae.org/teched/teched.html  http://www.council.org/ http://www.council.org/  http://www.sacscoc.org/ http://www.sacscoc.org/  http://www.airweb.org/pages/default.aspx http://www.airweb.org/pages/default.aspx

21. CollegeThat.com Retrain. Retool. Get back to work! Works Questions or Comments?