1. www.ihe.net June - September 2009 1 Part II: 2010 NA Connectathon Participants Part II: What 2010 NA Connectathon Participants need to know: Connectathon Administrative & Logistics  Connectathon Process Overview & Timeline  2010 NA Connectathon Registration  Testing Cycle Requirements  Q & A

2. www.ihe.net Audience New participants:  Engineers/Managers who need to make sure all tasks are completed to receive Connectathon credit  Engineers/Managers who want their application demonstrated at a showcase Connectathon veterans will find this section a review of past years.

3. www.ihe.net What You Need to Know Connectathon reference documents on http://www.ihe.net/north_america/connectathon_2010_participa nts.cfm  Policies and Guidelines from Sponsors  Connectathon Fact Sheet for Participants  Product Manager’s Fact Sheet Distilled version of the Participant’s Fact Sheet –> what Product Mgrs should know  Connectathon Timeline Your deliverables and deadlines from now to the Connectathon

4. www.ihe.net Connectathon Process Overview Read the existing and new profiles (now) Register for Connectathon (required) Register for demonstration (optional) Interview with Project Manager (required) Submit pre-Connectathon test results (required) Submit your configuration (by system) Test and cooperate with peers during the Connectathon

5. www.ihe.net TimelineSepOctNovDecJan Register Pre-connectathon testing & evaluation Config entry Connectathon!Interviews Jun - Aug What do we want to do? Can we do this… - Goals - People - Budget - Commitment Logistics: hotel, shipping, electrical, people

6. www.ihe.net How do we manage? Gazelle Web-based tool used to manage a connectathon  Register the systems you will test (profiles/actors)  Determine your testing requirements  Submit your pre-connectathon test results  Enter configuration for your system (ports/URLs…)  Submit your DICOM Conformance Statement  Register the people who will attend  Find your test partners  Manage your testing during Connectathon week

7. www.ihe.net First - Decide what to test A large organization (Siemens) will register multiple systems  MR modality  CT modality  XDS Registry  EHR system (in XDS land) Smaller organizations will likely register a single system There are base fees and per-system charges  Read the fine print in the sponsor’s Policies for all of the rules

8. www.ihe.net Registration: Preparation Read the Connectathon Policies & Fact Sheet Pay special attention to what constitutes a system and how you group actors/profiles If you do not understand the rules or the tool, contact a Project Manager before/during the registration period for clarification If you get this wrong now, you will spend the next 3-5 months wasting your engineering time writing software you will not use You will also not develop the software you need for testing or demonstration

9. www.ihe.net Registration: Gazelle Enter organization & system details  Enter info about marketing and technical contacts  Enter the individual system(s) you want to test  For each system, you enter the combinations of actors, profiles, and options that will be tested for that system

10. www.ihe.net We Do Not Add Actors After Close We immediately start making Connectathon plans after registration closes Within a week of close, we will close off profiles that have poor subscription Showcase decisions made on the basis of your registration You cannot stand in the back of the room and then tell us in December you want to add something Think of this as placing an order

11. www.ihe.net Consequences of Placing a Wrong Order At McDonalds, if you give the wrong order, they will take your food back, throw it in the trash and give you a new Happy Meal At Macy’s, they will take your clothes back and put them back on the shelf At a Connectathon, you may find that all potential partners abandoned their work and you have no one to test with  If you want our help in finding test partners, you have to give us an accurate estimate of what you will accomplish Your engineers won’t know how much work they need to complete

12. www.ihe.net Registration: Paperwork & Payment Print Registration Form  Gazelle will generate PDF with list of systems and charge information  Print the form, sign it, send a check to the address on the form The printed form and check must arrive by the close of registration deadline Sponsors will generate an invoice at your request. Follow up with the sponsors (RSNA, HIMSS).

13. www.ihe.net Project Manager Interview First-time participants must schedule an interview in Sep/Oct with a Project Manager Purpose:  Ensure your Connectathon registration is in order There are limits on the number of actors/profiles you can register in one system We are keeping people from signing up for too much and then failing everything There are dependencies between profiles that get missed This is an annual problem that requires attention  Ensure you understand the process & timeline  Ensure you can find pre-connecthon tests & tools  Answer your questions

14. www.ihe.net Interview Form  A set of questions to ensure you have the information you need to succeed Do you know what your manager signed you up for? Do you know how to find your required pre-Connectathon tests? Do you know where the tools are? …. Email completed form to Project Manager after you complete Connectathon registration Interview Preparation

15. www.ihe.net Registration: Showcase Project Managers are aware of showcase demos, but do not manage them. You need to contact your regional organization :  RSNA, AAO, HIMSS in the US  IHE Europe will delegate to national IHE groups:  IHE-France  IHE-Germany, and many others There are separate fees. There are separate rules. These rules are written by the regional organization.

16. www.ihe.net After Registration Now that your marketing department has committed the engineering group to this project… The engineers should read the requirements/specifications in the IHE Technical Frameworks Actually, you should do that before you register

17. www.ihe.net Pre-Connectathon (MESA) Tests Project Managers publish pre-connectathon unit tests you run in your lab using test tools we provide These are part of the IHE process and a requirement for Connectathon participation There is a published deadline for submitting positive test results (not that you tried, but that you successfully completed the tests) Results are uploaded into Gazelle and graded by Project Managers

18. www.ihe.net Configuration Information Project Managers will assign fixed IP addresses to your computers You will need to review configuration information in Gazelle (port numbers, DICOM titles, Web services URLs) and complete configuration There is a published deadline for this If you fail to do this, your test partners will consider your company a poor candidate for future collaborative work  You will waste much time during the Connectathon

19. www.ihe.net Conformance Documents DICOM systems require a DICOM conformance statement  Load this into Gazelle IHE Integration Statements (optional):  Companies may load a link into Gazelle

20. www.ihe.net Staff Registration Use Gazelle to register individual staff members who will attend the Connectathon Understand the rules for the number of staffers you can register before you trigger extra fees There is a deadline for this If you do not register staff members, no entry, no lunch, no testing, no kidding!!

21. www.ihe.net Connectathon Summary Week-long testing event Required tests for each profile/actor You execute each test with 3 peer systems Connectathon monitors examine results Cooperative efforts to debug problems and work towards success Opportunity to find problems in products and in the profiles Showcase demonstration practice

22. www.ihe.net Connectathon Tests Each system is given a list of tests to complete For most of the week, you manage your own schedule and perform tests as you can manage them (in the order you choose) For some parts of the Connectathon, the managers will assign specific partners or specific work for a time period The event is a combination of scheduled events and open (not free) time

23. www.ihe.net Setting Your Expectations This is an engineering testing activity that you need to manage properly. You might not complete testing for all registered profiles.  Some tests you run will not be examined by monitors  Sponsors do not guarantee you will complete your tests  At 12:00:00 on Friday, we turn off the management tools, and the event ends Your engineers may need to remove actors/profiles during the week

24. www.ihe.net Connectathon Output An IHE web site that lists that you passed tests for actor/profile pairs  We do not publish failures or work you did not complete  You are not “certified”  We do not guarantee conformance  We do not imply you are better than your competitor because you registered for more work Your ticket to participate in IHE demonstrations

25. www.ihe.net Email Lists There is one google-groups email list for Connectathon-related announcements from the Project Managers and sponsors  You can subscribe yourself and as many colleagues as you wish  ihe-north-america-connectathon-2010@googlegroups.com XDS implementers ask questions and share tips:  ihe-xds-implementors@googlegroups.com There will be several email lists for showcase discussions  Project Managers will work with sponsors to publish a list, but we do not manage those lists.

26. www.ihe.net You Are Responsible … You are responsible for all requirements for your actor/profile pairs. There is a separate Webex presentation on how to interpret the Technical Framework. We do not test systems where the participant wants to do half of the work.  You need to implement for an actor/profile pair to receive credit for that pair. You choose one or more actors in a profile (no requirement to implement all actors in a profile). This is pass / fail. There is no partial credit.

27. www.ihe.net Timeline revisitedSepOctNovDecJan Register Pre-connectathon testing & evaluation Config entry Connectathon!Interviews Jun - Aug What do we want to do? Can we do this… - Goals - People - Budget - Commitment Logistics: hotel, shipping, electrical, people

28. www.ihe.net Questions? Process + Domain Managment  Steve Moore: moores@mir.wustl.edu  Lynn Felhofer: felhofer@charter.net  Eric Poiseau: eric.poiseau@inria.fr PCD Domain  Manny Furst: efurst@imp-tech.com HIMSS Showcase  John Donnelly: jtdonnelly@intepro.biz