1. Project Monitoring & Reporting
“Reflect”
Project Monitoring & Reporting 1

2. Monitoring Monitoring: a review of: Progress towards results
Workplan and budget
The external environment (relevance and sustainability)

3. Monitoring At project level : For proactive management of projects
For reporting
At portfolio level to:
provide the information for CPF and CWP monitoring
review the portfolio of a particular resource partner or thematic programme, geographic area, sector, etc
provides input to external reviews, evaluation, audit trail
note lessons learned

4. Reporting
Structures information gathered through reporting for presentation to key stakeholders
Requires performance assessment/critical reflection
Demonstrates accountability
Captures lessons learned

5. FAO Projects: Monitoring & Reporting Framework
Main features of the new monitoring and reporting framework:
Single framework which positions BH /managers to meet different reporting requirements
Information is derived from projects and consolidated for corporate needs: CWP, CPF, OR.
Significant share of the information will be generated by information systems (FPMIS and PIRES)

6. Tools: The Results Matrix

7. Scorecard Criteria-Breakdown
Tools: The Scorecard
Criteria
What it means
Relevance
Alignment and strategic fit, relevance to needs, comparative advantage, knowledge sharing
Achievement of results
Achievement of outputs and outcome
(indicator targets, uptake risks and assumptions)
Implementation
Workplan and budget (timeliness, at planned cost)
Sustainability
Capacity Development, Gender Equality, Environmental Sustainability, HRBA, Technical, Financial Sustainability

8. Scorecard Criteria: By report type
SMPR
Achievement of Results
Implementation
MTA
Sustainability
TR and EPA
Relevance
Implementation (not EPA)

9. Scorecard Assessment: At a glance
Criteria
Grading
(A-D)
What it means
Relevance A
The project was highly relevant and well designed
Achievement of results B
Project delivered the outputs and outcome as planned
Implementation
Workplan and budget were implemented on time and at planned cost
Sustainability C
There are several issues that have been identified which will inhibit sustainability of the results achieved.

10. Scores Score Definition A Performance exceptional, better than planned
Performance meets targets/on track C
Performance has some problems: corrective action required D
Performance is significantly below targets. Major corrective action required

11. PROJECT SCORECARD Criteria Subcriteria Rating per sub criterion
Overall rating
Relevance
Relevance to problem to be addressed B
Relevance to higher level goals
Achievement of Results
Contribution to Impact C
Achievement of Outcome
Achievement of outputs
Implementation
Workplan and budget A
Provision of TSS
Provision of Operations support
Management of risk
Sustainability
Capacity Development
Environmental Sustainability
Gender Equality
HRBA (DW/RtF)
Technical, financial aspects

12. “Reflect”
CPF Review & Reporting 12

13. Review Modality
Focus
Implications
Annual Review
Overall self-assessment of the external environment affecting the progress towards the achievement of CPF results
Identifying immediate corrective actions, including rescheduling, delaying and in exceptional cases cancelling outputs as needed.
Mid Term Assessment
An in-depth joint review of progress towards CPF results
Revisions that may change the scope of the CPF i.e. outcomes, including outputs, indicators and targets.
Final Self Assessment
An evaluation of the relevance, efficiency, effectiveness, impact and sustainability of FAO’s support to the country.
The findings may provide basic information on the assessment of the role and contribution of FAO in the country, guiding the formulation of a new CPF.

14. CPF Review and Reporting Criteria
Scorecard Criteria
What it means
Relevance
Consistency with country/regional/global priorities. Design quality
Achievement of Results
Extent to which results are being/have been achieved.
Sustainability
How far results are likely to be sustainable