1. CURRENT ISSUES Current contents Over 3,000 items open access, 42% reports and working papers, 21% journal articles, 21% conference items, 7% book chapters, 2% exhibitions or artefacts. Current deposits Many academic Schools support self deposit, Some Schools phased out their local databases and moved to e-Prints, Full deposits are particularly strong in Oceanography and Engineering. CURRENT ISSUES Current contents Over 3,000 items open access, 42% reports and working papers, 21% journal articles, 21% conference items, 7% book chapters, 2% exhibitions or artefacts. Current deposits Many academic Schools support self deposit, Some Schools phased out their local databases and moved to e-Prints, Full deposits are particularly strong in Oceanography and Engineering. ORGANISATIONAL ISSUES Context University of Southampton is in the top 10 UK research Institutions, Over 20,000 students and 5,000 staff, Repository (e-Prints Soton) supports the full range of University disciplines and is overseen by a Steering Group. Repositorys mission The aim of e-Prints Soton is to provide a permanent record of the University research output and maximise the visibility, usage and impact of this research through global access. Building a business case The Repository started in 2003 a s a JISC funded project to provide proof of concept, refine user requirements, develop advocacy with the research community and build a critical mass of content. ORGANISATIONAL ISSUES Context University of Southampton is in the top 10 UK research Institutions, Over 20,000 students and 5,000 staff, Repository (e-Prints Soton) supports the full range of University disciplines and is overseen by a Steering Group. Repositorys mission The aim of e-Prints Soton is to provide a permanent record of the University research output and maximise the visibility, usage and impact of this research through global access. Building a business case The Repository started in 2003 a s a JISC funded project to provide proof of concept, refine user requirements, develop advocacy with the research community and build a critical mass of content. INSTITUTIONAL PARTICIPATION Institutional embedding The approach has been to embed the repository into the technical, policy and budgetary infrastructure of the institution. Faculty engagement Moving from an advocacy to partnership model by developing different policy initiatives through academic community at University committees and individual research groups. Policy formulation The development of policy is an iterative process based on user feedback and policy developments internationally; repository policy is formulated at the e-Prints steering group and the group drafts University policy as required. INSTITUTIONAL PARTICIPATION Institutional embedding The approach has been to embed the repository into the technical, policy and budgetary infrastructure of the institution. Faculty engagement Moving from an advocacy to partnership model by developing different policy initiatives through academic community at University committees and individual research groups. Policy formulation The development of policy is an iterative process based on user feedback and policy developments internationally; repository policy is formulated at the e-Prints steering group and the group drafts University policy as required. TECHNICAL ISSUES Hosting and support The server is hosted by Information Systems and Services, 1FTE software development support, Core editorial team is based in the Library, 1.6 FTE, Other roles are adsorbed into portfolio posts. Service sustainability Development of added value services is a key strand of sustainability as well as embedding staff into regular budgets and spreading the risk with a balance between a core team and portfolio posts. TECHNICAL ISSUES Hosting and support The server is hosted by Information Systems and Services, 1FTE software development support, Core editorial team is based in the Library, 1.6 FTE, Other roles are adsorbed into portfolio posts. Service sustainability Development of added value services is a key strand of sustainability as well as embedding staff into regular budgets and spreading the risk with a balance between a core team and portfolio posts. UNRESOLVED ISSUES Effective preservation tools and policies, Interoperability and information exchange between variety of repositories Further development of copyright and IPR legislation in the electronic environment UNRESOLVED ISSUES Effective preservation tools and policies, Interoperability and information exchange between variety of repositories Further development of copyright and IPR legislation in the electronic environment CHALLENGES AND SUCCESS Measuring and Demonstrating Success More qualitative work needed on the impact of opening access to research since the number of downloads only reflects how many people have downloaded but not its use. Key Challenges Faced RAE delivery has been the biggest challenge of the last 18 months, Maintaining the deposit momentum since researches are always very busy. Major Achievements Integrating the repository to LDAP, the Content Management System and the Institutional Research Management System for human resources and financial data, Storing and managing all the metadata, links and texts required for the Research Assessment Exercise to timescale. Staff supporting the repository received the Vice- Chancellors annual award. CHALLENGES AND SUCCESS Measuring and Demonstrating Success More qualitative work needed on the impact of opening access to research since the number of downloads only reflects how many people have downloaded but not its use. Key Challenges Faced RAE delivery has been the biggest challenge of the last 18 months, Maintaining the deposit momentum since researches are always very busy. Major Achievements Integrating the repository to LDAP, the Content Management System and the Institutional Research Management System for human resources and financial data, Storing and managing all the metadata, links and texts required for the Research Assessment Exercise to timescale. Staff supporting the repository received the Vice- Chancellors annual award. Moving towards sustainable OA IR Proactive OA culture Integrated research discovery Targeting academic research Creation of e-Prints Soton Initial advocacy Environmental audit Software re-design for IR Mediation offered Project cluster collaboration Pilot and Feedback Policy and strategy change Redirection to Southampton University publication database Targeted advocacy Demonstrate potential of IR as RAE tool Import existing metadata Collaborate with researches to encourage proactive input Address authentication and branding issues Develop extra functionality Open access paradigm shift Other institutional repositories e-Research Research reporting requirements: University, National, International Open access vision ePrints Soton Software JISC FAIR programme Research policy committees University, faculty and schools Pilot schools Full text e-Prints Research Archives Institutional Research Repository with full text where possible Institutional Research Repository full text only http://eprints.soton.ac.uk/12662/ e-Prints team Wendy White Simon de Montfalcon Natalia Lucas eprints@soton.ac.uk Tel.: 023 80592370 ext.22370 eprints@soton.ac.uk OR 2008 OPEN REPOSITORIES CONFERENCE 2008 THE 3 RD INTERNATIONAL CONFERENCE ON OPEN REPOSITORIES SOUTHAMPTOM UNITED KINGDOM 1 ST -4 TH April 2008 Authors: Wendy White, Natasha Lucas