1. Lee McDonald Ahsen Baig College of the Sequoias Session Number:

2. Articulation Officer Catalogs Those doing CSU GE and IGETC Certification Degree Audit system

3. SCADETL – Degree Attributes scrattr SSADETL – Degree Program Attributes ssrattr SHATCKN – Person Course Attributes – Pre Banner shrattr SHATCKN – Course Section Attributes – Banner shrattc

4. Will involve many individuals cooperation across campus/district Articulation team to verify and review the data Review the data for logical errors such as term conversions. Can be useful to have excel do formatting, filtering, checking and converting. Everyone has a different environment, setup and data, so evaluate each step and modify as needed

5. Initial data gathering Excel ideal program to setup for initial input. Basic setup: Verify data with articulation team, this is very critical since this will affect many records.

6. Run the procedure from package: BEGIN COS_GE_VALIDATION.COS_GE_VAL(); END; Note: Please modify the file to adjust for your needs. Our pre- Banner catalog was 200310 (Fall 2002) term and started using Banner catalog 200320 (Spring 2003). Schedules and course work in Banner began 200420 (Spring 2004). Also we stored the old course names in the shrtckn_course_comment, please read the notes in the package body for more details.

7. If articulation isn’t entered properly can result in bad data and cleanup will become difficult. The process creating the attributes is a very processor intensive process will take several hours so set a time for it to run when load is minimal.

8. Modified shrtrtc.pc Created package with functions to support Uses function COS_GE_ATTR for institutional courses creates the text that is printed Added table to map Banner attributes to the CSU or IGETC code. Since the logic for formatting the line is in the function, the mod to shrtrtc.pc is simple

9. ATTR_CODEGE_TYPEGE_ATTRACTIVITY_DATEGE_PATTERN UC1AIGETC1A4/25/2012UC UC1BIGETC1B4/25/2012UC UC1CIGETC1C4/25/2012UC UC2IGETC2A4/25/2012UC UC3AIGETC3A4/25/2012UC UC3BIGETC3B4/25/2012UC UC4AIGETC4A4/25/2012UC UC4BIGETC4B4/25/2012UC UC4CIGETC4C4/25/2012UC UC4DIGETC4D4/25/2012UC

11. Add GE Summary to the transcript First try was not accepted Approach was simple, but too general Didn’t handle exclusions Didn’t use some courses as desired (US History)

12. We use Credentials – they take the shrtrtc.lis file and build the eTransCA transcript Shouldn’t be too hard to create the code to populate the appropriate fields in the file They go in the 08E – Course Detail record Populate the Eligible fields even if you populate the applied fields

14. SHREDIP process loads the transcript The applied attributes are in the RAP record The eligible attributes are in the NTE record SHREDIP can read the RAP and NTE records but only loads the data into the transcript image view

15. Created table SZRCRAP for the applied attributes In SHREDIP – added insert into SZRCRAP Created table SZRCNTE for the eligible attributes In SHREDIP – added insert into SZRCNTE The attributes are now available for usage

16. Need to add functionality to SHATAEQ Read SZRCNTE table Save the local attribute code in SHATRTA (shrtrta) Use the Attribute Conversion table Modify our Local Ed Plan to incorporate the transfer work and attributes

17. Banner prints articulated course, not original We want the course as taken at original school We will need to add the attributes In the GE summary Do we include transfer work – Pass Along? If so, how do we distinguish?

18. Currently, for many colleges (but not all), we get bad attribute data from XAP Every course has a RAP record for CSU American Instituions Happens with both Banner and non-Banner schools Doesn’t happen for all Banner schools If you see the problem, report it XAP More complaints, faster action, maybe?

19. Get the mini-grants for transcripts Free money!! Two grants One for putting attributes in your transcripts One for loading attributes into you SIS (Banner) Get your attributes into your transcripts Helps receiving institutions and hence students We share code to make it easier

20. College of the Sequoias Lee McDonald leem@cos.edu 559-737-6189 Ahsen Baig ahsenb@cos.edu 559-737-6192