1. GRANTWRITING MADE EASY NOLA August 14, 2002 Cherie Pandora, Information Specialist Rocky River High School cherie_pandora@admin.rockyriver.k12.oh.us

2. GRANTWRITING EXPERIENCE n Written 31 grants in seventeen years n 21 grants awarded $ 37, 566 n 10 grants initially rejected $ 67, 794 n Total requested equaled $105, 360 n n 5 grants later funded $ 39, 653 n Never funded $ 28, 141

3. RRHS GRANTS 1986-2002 n PURCHASES n $ 25 yearbook ad n $ 125 globe n $ 400 yearbook camp n $ 1,000 staff training n $13,900 LSTA Library Automation n GRANT SOURCES n 2 LSTA n 9 PTA n 5 RREF n 3 CSU--CLT n Chapter II

4. TABLE OF CONTENTS n Getting Started slides 5-7 n Writingslides 8-12 n Researching Sourcesslides 13-18 n Evaluationslides 19-24 n Publicityslides 25-27

5. GRANT WISH LIST n Three Immediate Needs n Three Long-range Needs n Determine the rationale – Why? – Who benefits? n Partners n Coding--helps to locate sources

6. 3 Rs of GRANTWRITING n Research – Determine needs, vendors & budgets – Create your team n Rationale – Determine who benefits – Provide concrete objectives and activities n Revision – Strive for clarity – Rely on your proofreader

7. CREATING YOUR TEAM

8. PLANNING n Mission n Benefits n Goals and Objectives n Budget n Duration n Evaluation n Sustainability

9. BUDGET

10. LSTA MINI-GRANT FORMAT n General description 50 points n Evaluation10 points n Relation to LSTA goals25 points n Budget15 points n 4 pages plus budget & appendices n Need 25% match from your district n Signatures from the superintendent & treasurer

11. LSTA GRANT REVIEW n Scoring sheet taken from Request for Proposal description n General Description – purpose – long-range plans – measurable objectives – activities – appropriateness n Recommendations n Definitely Fund n Fund, if $ available n Revise/Resubmit n Reject n Amount recommended n Comments

12. MARKETING MINDSET n Benefit to your students n Benefit to your library n Benefit to your community n Publicity n Visuals

13. LOCAL SOURCES OF MONEY n Educational Foundations & Philanthropies n Local businesses n Fraternal organizations n Professional organizations n Community agencies n Clubs n Private donors

14. NON-PROFIT AGENCIES n Check web site n Review tax returns of non-profits – How much did they give and to whom? n Locate names of the board of directors

15. FOUNDATION CENTER n Hanna Building, 1422 Euclid Ave., Suite 811, Cleveland, OH 44115-2001 n Phone 216-861-1933 9:30 AM -4:30 PM n Fax 216-861-1936 n First Monday open until 8 PM n www.fdncenter.org n www.fdncenter.org/cleveland (local info.)

16. GRANTS RESOURCE CENTER n Public Library of Cincinnati and Hamilton County n Grants Resource Center n 800 Vine Street-- Library Square n Cincinnati, Ohio 45202-2071 n Phone 513-369-6000 n Reference back-up 877-644-6733

17. COOPERATING LIBRARIES n Columbus, Ohio n Mansfield, Ohio n Erie, Pennsylvania n Pittsburgh (Carnegie), Pennsylvania n Other Foundation Centers--Atlanta, New York, San Francisco & Washington, D. C.

18. FOUNDATIONS DEVELOPMENT OFFICERS n Build a relationship n Know their mission n Win/win model n CEO talking to CEO is best n NEVER send a proposal cold n Talk when NOT asking for money

19. ANALYSIS n Be honest n Analyze what worked and what didn’t work n Determine the impact n Look for unexpected results n Consider who else might benefit

20. WWIDD ( what would I do differently) n Realize rejections aren’t personal n Be precise n Be consistent n Revise grants for other funding sources n Document orders and keep a phone log n Inform the treasurer & the secretary n Network & share n Maintain a file of grant ideas n Partner with other agencies

21. EVALUATION TOOLS n Measurable n Easy n Practical n Preplanned n Impact n Reports – list – chart – table

22. TYPES OF REPORTS n NARRATIVE n Analyze & evaluate n Bloom’s taxonomy n Impact n Unforeseen results n Who would benefit n One year follow-up n FISCAL n Money spent n Money outstanding n Requires treasurer’s signature n Additional monies spent by the school or district

23. VISUAL DOCUMENTATION Digital camera Video camera Cable local access program Local or weekly papers

24. DATA PRESENTATION n Visual n Clear n Charts n Tables n Photos n Handouts n Web

25. PUBLICITY n Communications specialist n Newsletters – parents – community n Press releases n Local cable access n Web page This is Library mini-lab

26. PRESENTATIONS n School boards n Open houses n Special events n Ribbon cuttings n Grand openings n Family Nights n Faculty meetings n Conferences

27. PRESENTATIONS to PARENTS

28. PRINT RESOURCES n Geever, Jane C. Guide to Proposal Writing. New York: Foundation Center, 1993. n Golden, Susan L. Secrets of Successful Grantsmanship. San Francisco: Jossey- Boss, 1997.

29. WORKSHOPS FOR FREE n Foundation Center - Cleveland n Proposal Writing Basics 7/11/02 n Proposal Budgeting Basics 7/11/02 n Brown Bag Lunch 2/27/02

30. Cherie Pandora Rocky River High School 20951 Detroit Road Rocky River, OH 44116 (440) 356-6825 or 6806 fax (440) 331-2189 cherie_pandora@admin.rockyriver.k12.oh.us QUESTIONS AND COMMENTS