1. BUSINESS MEETINGS Meetings

2. Participants in a Meeting 1. Chairperson (Chair) 2. Meeting members 3. Minute taker (note taker)

3. 1. Chairperson (Chair) Your boss may ask you if you would like to chair a meeting. What are the responsibilities of a chairperson?

4. Chairperson Responsibilities Act as a guide for the meeting Make sure everyone participates Take a neutral role (usually) Handle conflicts between people

5. Chair Responsibilities. Continued… Logistics (room location, start / finish times, coffee and snacks) Assign an action plan to each member with deadlines at the end of the meeting You may have to ask someone to take minutes (notes)

6. Chairperson Advice Start and finish on time (don’t wait for stragglers) Start meeting with a positive tone Light humor is usually appreciated (depends on culture and the company)

7. 2. Meeting Members The regular people in a meeting Responsibilities….. Give suggestions and interact with other members

8. 3. Minute Taker Take notes of the meeting Can use paper, laptop, voice recorder, etc.. Don’t edit (change) the speech. Give the written minutes to the members before the next meeting.

9. Finish